Floater Executive Assistant

Mission Staffing; New York (NY); On-site; Full time

Job summary

A prominent investment management firm in Midtown, NY seeks an experienced Executive Assistant to support their Investment Team. The successful candidate will manage various administrative duties including scheduling, travel arrangements, and expense processing. Ideal applicants will have strong organizational skills and at least five years of relevant experience.

Qualifications

• At least five years' experience supporting a finance executive.
• Ability to manage and update multiple schedules.

Responsibilities

• Managing calendars for Managing Directors.
• Arranging internal and client meetings.
• Booking travel and managing itinerary.

Skills

Organization

Communication

Time Management

Tools

Microsoft Outlook

Excel

Job description

Executive Assistant- Investment Management

Executive Assistant- Investment Management

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$38.00/hr - $39.00/hr

Our client, an investment management firm located in Midtown, NY, is looking to add an Executive Assistant to support one of their Investment Teams. Responsibilities of this position include managing a calendar for several Managing Directors on the team, arranging internal and client meetings, managing incoming phone calls, booking travel and managing itinerary, and processing Travel & Entertainment expenses. The ideal candidate will come with at least five years' experience supporting executive-level finance professionals, excellent organization and communication skills, and the ability to handle a fluctuating work schedule.

Responsibilities Include:

• Booking client and internal meetings, organizing meeting materials, taking notes
• Booking domestic and international travel, and managing itinerary
• Processing T&E expenses

Requirements:

• At least five years' experience supporting a finance executive, from a hedge fund or alternative asset management firm
• Ability to manage and update multiple schedules
• Strong capabilities in Microsoft Outlook and Excel

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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