Hybrid Executive Administrative Assistant (Floater)

WhiteCap Search; New York (NY); Hybrid; Full time

Job summary

An established industry player in asset management is looking for a dedicated assistant to support the Managing Director and banking teams. This hybrid role offers a unique opportunity to engage in calendar management, travel arrangements, and expense reporting, making it ideal for those with a knack for organization and multitasking. You will play a vital role in ensuring smooth operations and contributing to various projects across the firm. If you're ready to elevate your administrative career in a dynamic environment, this position is perfect for you.

Qualifications

• 2-5+ years of administrative experience supporting executives.
• Experience with calendar management and expense reporting.

Responsibilities

• Manage calendars for executives and arrange domestic/international travel.
• Assist with various ad hoc projects within departments.

Skills

Calendar Management

Expense Reporting

Administrative Support

Project Assistance

Education

Bachelor's Degree

Tools

Concur

DealCloud

Salesforce

Job description

Our client, a respected Asset Management Firm, is seeking an assistant to support the Managing Director and teams of bankers with administrative tasks, as well as calendar, travel, and expense management. This role has the potential to become permanent and is a hybrid role requiring 3 days in the office.

Compensation: $25 - $30

Job ID: 33785

Job Function:

• Calendar Management of various executives and members at various levels
• Domestic & International Travel Arrangements
• Assisting with adhoc projects as needed within various departments

Job Requirements:

• Bachelor's Degree required.
• 2-5+ years of administrative experience supporting Executives within Private Equity & Investment Banking.
• Calendar Management experience is required.
• Expense Reporting experience, preferably Concur, is required.
• CRM Experience specifically DealCloud & Salesforce is a plus.