Flight Records Specialist

Air Methods; Greenwood Village (CO); On-site; USD 27,000 - 33,000; Full time

Job summary

Air Methods is seeking a detail‑oriented records coordinator in Greenwood Village, CO to manage pilot records, ensure FAR compliance, and develop policy for recordkeeping. You will handle data entry for training, check rides, and new hires, while maintaining and auditing pilot databases and reports for leadership.

Ideal candidates have a high school diploma (GED) with 1–3 years of related experience; aviation familiarity is preferred.

Qualifications

• High school diploma or GED with 1–3 years of related experience or equivalent
• Aviation experience preferred
• Familiarity with FARs is a plus and data accuracy is essential

Responsibilities

• Maintain pilot records and ensure accuracy
• Verify compliance with Federal Aviation Regulations
• Develop pilot recordkeeping policies per federal guidelines
• Enter data for check rides, training and new hires
• Maintain and modify pilot database to meet training needs
• Track medical certificates and notify relevant parties
• Create new hire files and verify paperwork accuracy
• Generate database reports for regional managers
• Perform monthly audits on a sample of records
• Maintain Daily Flight Logs / Load Manifest sheets
• Track pilots’ monthly duties
• Perform other duties as assigned

Skills

Proofreading

Organizational skills

Attention to detail

Confidentiality

Team player

Independent work

Customer service mindset

MS Office proficiency

Education

High school diploma or GED

Aviation experience preferred

Tools

Microsoft Access

Microsoft Excel

Microsoft Word

Outlook

Job description

Overview

Essential Functions and Responsibilities include the following:

• Maintain pilot records
• Verify compliance with current Federal Aviation Regulations
• Develop pilot recordkeeping policies in accordance with federal guidelines
• Data entries for check rides, training and new hire pilots
• Maintain and modify pilot database to meet training needs
• Assure timely tracking and notification for medical certificates
• Create new hire files for pilots and verify accuracy of all paperwork, taking action to correct when needed
• Create database reports for Regional Aviation Manager (RAD), Regional Aviation Manager (RAM), and Area Manager
• Perform monthly audit of 25% of the pilot’s records and purge outdated records
• Maintain Daily Flight Log/Load Manifest sheets (DFL’s); returning those with errors to the appropriate base for corrections
• Track and file pilots’ monthly duties
• Other duties as assigned

Additional Job Requirements

• Regular scheduled attendance
• Indicate the percentage of time spent traveling: 0%

Subject to applicable laws and Air Methods’ policies, regular attendance is an essential function of the position. All employees must follow Air Methods’ employment practices and policies.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disable employees may perform the essential functions of the position.

Education & Experience

• High school diploma or general education degree (GED) and one (1) to three (3) years’ related experience and/or training; or equivalent combination of education and experience
• Aviation Experience is preferred

Skills

• Familiarity with office equipment such as fax/copier/scanner
• Highly proficient proofreading, spelling, grammatical and phone skills.
• Knowledge of Federal Aviation Regulations (FARs) preferred.
• Excellent organizational skills detail oriented, ability to prioritize and multi-task and meet daily, monthly and quarterly deadlines.
• Ability to discreetly handle confidential information.
• Ability to be a team player with a professional attitude in dealing with both internal and external customers.
• Ability to work independent with minimal direction.

Computer Skills

• Proficient with Microsoft Suite, including Word, Access, Excel and Outlook

Employment Equity

Air Methods is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Minimum Pay

USD $19.52/Hr.

Maximum Pay

USD $23.93/Hr.

Benefits

For more information on our industry-leading benefits, please visit our benefits page here.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Pay Disclosure and Fair Pay Practices

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)