Flight Records Specialist

careers-airmethods; Greenwood Village (CO); On-site; USD 41,000 - 50,000; Full time

Job summary

Air Methods in Greenwood Village, CO, seeks an organized administrator to manage pilot records and FAR compliance. You will maintain databases, ensure accuracy, and support training records for pilots.

Responsibilities include data entry for check rides, medical certificates, and new hires, plus generating reports for regional managers. A background in aviation is preferred, with strong proofreading and confidentiality skills.

Qualifications

• High school diploma or GED and 1–3 years’ related experience or equivalent.
• Aviation experience preferred.

Responsibilities

• Maintain pilot records and verify compliance with FARs.
• Develop pilot recordkeeping policies per federal guidelines.
• Enter data for check rides, training and new hire pilots.
• Maintain/modify pilot database to meet training needs.
• Assure timely tracking and notification for medical certificates.
• Create new hire files and verify paperwork for accuracy.
• Create database reports for RAD, RAM, and Area Manager.
• Perform monthly audit of 25% of pilots’ records.
• Maintain Daily Flight Log/Load Manifest sheets.
• Track and file pilots’ monthly duties.
• Perform other duties as assigned.

Skills

Proofreading

Phone skills

Attention to detail

Team player

Discretion

Independent work

Education

High school diploma or GED

Aviation experience preferred

Tools

Microsoft Office

Job description

Overview

Essential Functions and Responsibilities include the following:

• Maintain pilot records
• Verify compliance with current Federal Aviation Regulations
• Develop pilot recordkeeping policies in accordance with federal guidelines
• Data entries for check rides, training and new hire pilots
• Maintain and modify pilot database to meet training needs
• Assure timely tracking and notification for medical certificates
• Create new hire files for pilots and verify accuracy of all paperwork, taking action to correct, when needed
• Create database reports for Regional Aviation Manager (RAD), Regional Aviation Manager (RAM), and Area Manager
• Perform monthly audit of 25% of the pilot’s records and purge outdated records
• Maintain Daily Flight Log/Load Manifest sheets (DFL’s); returning those with errors to the appropriate base for corrections
• Track and file pilots’ monthly duties
• Other duties as assigned

Additional Job Requirements

• Regular scheduled attendance
• Indicate the percentage of time spent traveling: 0%

Subject to applicable laws and Air Methods’ policies, regular attendance is an essential function of the position. All employees must follow Air Methods’ employment practices and policies.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disable employees may perform the essential functions of the position.

Education & Experience

• High school diploma or general education degree (GED) and one (1) to three (3) years’ related experience and/or training; or equivalent combination of education and experience
• Aviation Experience is preferred

Skills

• Familiarity with office equipment such as fax/copier/scanner
• Highly proficient proofreading, spelling, grammatical and phone skills.
• Knowledge of Federal Aviation Regulations (FARs) preferred.
• Excellent organizational skills detail oriented, ability to prioritize and multi-task and meet daily, monthly and quarterly deadlines.
• Ability to discreetly handle confidential information.
• Ability to be a team player with a professional attitude in dealing with both internal and external customers.
• Ability to work independently with minimal direction.

Computer Skills

• Proficient with Microsoft Suite, including Word, Access, Excel and Outlook

Air Methods is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Minimum pay

USD $19.52/Hr.

Maximum Pay

USD $23.93/Hr.

Benefits

For more information on our industry-leading benefits, please visit our benefits page here.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)