Flight Coordinator

FlyExclusive; Raleigh (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

flyExclusive is seeking a proactive dispatcher to coordinate and communicate flight assignments for crewmembers, support travel logistics, and ensure regulatory compliance across all flight segments.

The role requires strong organizational skills, attention to detail, and the ability to work under tight schedules. Candidates must be authorized to work in the United States and comply with company policies and FAA regulations.

Qualifications

• High School diploma or Equivalent.
• Excellent prioritization and coordination skills in a fast-paced environment.
• Creative problem resolution skills.
• Ability to develop and maintain long-term relationships with internal and external customers.
• Excellent written and verbal skills.
• Authorized to work in the United States; two forms of Federal ID required.
• Background check processes will be completed.

Responsibilities

• Coordinate/communicate timely, accurate and efficient assignment of flights to crewmembers.
• Support crew members with airline travel and rental car arrangements; record movements in scheduling system.
• Ensure timely updates to tactical operations board and notify affected departments of changes.
• Verify aircraft weight and balance compliance with standards.
• Assist crew with flight adjustments during disruptions.
• Brief or re-brief crewmembers on duties per manuals and regulations.
• Send/receive trip sheets and required trip documents to flight department.
• Ensure foreign regulatory requirements are met for each flight segment.
• Disseminate operational information to client services, scheduling, and others.
• Monitor Notams, ARos, noise restrictions, FBO hours and airport capabilities.
• Monitor weather and ATC status; anticipate schedule interruptions.
• Coordinate trip logistics for crew and passengers (catering, hotels, transportation).
• Compile/analyze data related to dispatch; prepare reports.
• Adhere to company manuals, policies, procedures, and regulations.
• Perform other duties as assigned by management.

Skills

Self-starter

Interpersonal skills

Time management

Attention to detail

Adaptability

Accountability

Problem solving

Multitasking

Computer/data entry basics

Education

High School diploma or Equivalent

Bachelor's degree in aviation or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Why start your new career with flyExclusive:FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights!Summary and ObjectiveTo coordinate/communicate timely, accurate and efficient assignment of flights to crewmembers.Essential functionsReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Support crew members with airline travel and rental car arrangements, accurately recording movements in the scheduling system. Ensure timely updates to the tactical operations board and promptly notify affected departments of any changes.Ensure the tactical operations board is updated and notify impacted departments.Verify that aircraft weight and balance comply with operational standards.Assist crew members with necessary flight adjustments in the event of disruptions.Ensure all Crewmembers are accurately briefed or re-briefed of any and all duties assigned by flyExclusive scheduling department in accordance with the Fly Exclusive Operations Manual, Company Operations Specifications, Company Policies and Procedures, Federal Aviation Regulations, and department guidelines.Ensure required trip sheets and all other required trip documents are sent to and received by the appropriate flight department and/or crewmembers.Ensure all required customs, immigration, agriculture, international handling requirements, or foreign government regulations and requirements are met for every flight segment.Responsible for the accurate and timely flight following for the flyExclusive fleet and any supplier providing lift and the efficient dissemination of such information to client services, scheduling, and all other interested parties.Responsible for obtaining, monitoring, tracking, and disseminating any operational restriction to daily operations including, but not limited to: Notams, AROs, noise restrictions, FBO hours of operation, and airport capabilities.Responsible for proactively monitoring weather and air traffic control status and any other possible schedule interruption to client services, scheduling, and all other interested parties as necessary.Coordinate and arrange all trip logistics for crew and passengers as required including but not limited to catering, hotels, ground transportation, and airline services.Compile and analyze data related to the dispatch function and prepare reports as required.Must be highly knowledgeable of the flyExclusive Operations Manual, FAA and International Regulations, Company Operations Specifications, Company Policies and Procedures, and other pertinent information relating to his/her duties.Perform other duties as assigned by management.Skills and Abilities:Being a self-starter who is highly motivated with strong initiativeInterpersonal skills with an emphasis on strong communication skills in both oral and written formsEffective time managementAttention to detailFocus on excellenceAdaptabilityAccountability and having hard conversationsOther cognitive processingMemorizationReasoning and connecting ideasAdept quick learningProblem finding and solvingMulti-taskingDetail orientationBasic Understanding of Computer Applications and Data Entries.Must be available and flexible to work variable shifts including weekends and holidays.CompetenciesProficient in Microsoft Word, Excel and PowerPoint.Supervisory responsibilitiesNAWork environmentTypical office and computer lab environment with frequent interruptions.Exposure to loud noises including but not limited to airplane machinery and jet engines.Physical demandsAbility to see and hear clearlyAbility to read, comprehend, and speak English clearlyAbility to sit, stand, and walk for extended periodsAbility to regularly lift/move up to 30 poundsDress Code and UniformWell-groomed appearanceAdherence to department dress codeTravel requiredSome, less than 10%EEO statementflyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.Other dutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Required education and experienceHigh School diploma or EquivalentExcellent prioritization and coordination skills in a fast-paced environment.Creative problem resolution skills.The ability to develop and maintain long-term relationships with internal and external customers.Excellent written and verbal skills.Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification.Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.Preferred education and experienceA bachelor's degree in aviation, or equivalent experience.Knowledge of business jet performance capabilities.