Fleet Vehicle Administrator

Cupertino Electric, Inc.; San Jose (CA); On-site; USD 71,000 - 93,000; Full time

Job summary

Cupertino Electric, Inc. (CEI) is seeking a Fleet Vehicle Administrator to join the San Jose team. This role focuses on registrations, data entry, and fleet compliance across multiple states, with a strong emphasis on accuracy and process discipline.

You will work under the Fleet Vehicle Manager, handle DMV transactions, fuel cards, JD Edwards data updates, and routine audits while coordinating with operations to keep the fleet efficient.

Qualifications

• Education: High School diploma or GED; Associate degree preferred.
• Experience: Minimum two years of fleet experience.
• Knowledge: Equipment DOT compliance regulations.
• Experience with DMV registrations and apportioned plates.

Responsibilities

• All vehicle registrations, license plates and related DMV transactions.
• Ensures all vehicle recalls and smog notifications are dispersed promptly.
• Credit Card reconciliation.
• Entering accurate vehicle data into associated systems.
• Assists in issuing fuel cards for company vehicles.
• Performing fleet data audits and updating JD Edwards and related systems.
• Additional fleet related tasks and support as needed by the team.

Skills

Interpersonal skills

MS Office Suite

JDE (JD Edwards)

Organized

Samsara Telematics

Education

High School diploma or GED

Associate degree in Accounting/Business or related field

Tools

JD Edwards

Samsara Telematics

Job description

Posting Title: Fleet Vehicle Administrator
Reports To: Fleet Vehicle Manager Location: San Jose, California
Salary Range: $71,250 to $93,000

Final determination of a successful candidate’s starting pay will vary based on several factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI)has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how wedo it is everything.

THE FLEET MANAGEMENT TEAM

Here at CEI, we are committed to our values of Excellence and Innovation. The Fleet Management team oversees all fleet performance and fleet maintenance to increase productivity, ensure compliance with government regulations, and to help operations run smoothly and efficiently. This team is essential to a smooth operating fleet of vehicles, no matter the size.

ABOUT THE ROLE

We are seeking an experienced Fleet Vehicle Administrator to join our team. This role is headquartered in San Jose, California and will assist with managing hundreds of vehicles in multiple states. Compliance and data entry is at the core of this position. We are looking for an entrepreneurial person to work with our team and grow this exciting part of our business.

• All vehicle registrations, license plates and related DMV transactions.
• Ensures all vehicle recalls and smog’s notifications are dispersed in a timely manner.
• Credit Card reconciliation.
• Entering accurate vehicle data into associated systems.
• Assists in issuing fuel cards for company vehicles.
• Performing fleet data audits and updating JD Edwards and associated systems.
• Additional fleet related tasks and support as needed by the team.

ABOUT YOU

• Strong understanding of Equipment DOT compliance regulations.
• Experience working with the DMV for in-depth vehicle registrations including apportioned plate registration.
• Strong interpersonal skills to communicate effectively with all levels of the organization
• Well organized Individual with good administrative skills. A strong background and highly proficient in MS Office Suite, and JDE.
• Knowledge and experience in construction fleet operations. Experience with Samsara Telematics or similar Telematic platform.
• Highly motivated and driven.
• Ability to work alone and in a team setting.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High Diploma or GED required. Associate Degree in Accounting, Business Management or other related field experience preferred.

Experience: A minimum of two (2) years of fleet experience.

PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process.

CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [e-mail] or 1-(877)-747-4CEI.