Fleet Support Specialist

TETRA Technologies Rebranding; Midland (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Job summary

TETRA Technologies, Inc. seeks a Fleet Support Specialist to manage fleet data, registrations, compliance, and communications across the fleet. This role interfaces with Fleet Ops, cost centers, field leadership, and vendors, with periodic travel.

Responsibilities include maintaining fleet databases, coordinating PM cycles, and producing utilization reports. Strong Excel skills, experience with fleet systems (Holman, Geotab), and a valid driver’s license are required.

Qualifications

• Bachelor’s degree in Business or related field preferred.
• 2–4 years of administrative or operations support experience, preferably within fleet, logistics, or asset management.
• 25% travel.

Responsibilities

• Maintain fleet databases, add new vehicles, process on-rents/off-rents, and terminate units.
• Coordinate maintenance, tire rotations, and repairs with approved vendors.
• Provide first-line remote support to drivers for fuel card issues and telematics concerns.
• Prepare reports and drive utilization analyses, communicating with regional managers and vendors.

Education

Bachelors degree in Business or related field

Tools

Holman

Geotab

Microsoft Excel

Job description

TETRA Technologies, Inc. is a global organization whose foundation and strength comes from the drive and dedication of our team members. We value equal employment opportunity to stimulate creativity and innovation in our workforce as we use our collective talents to develop unique solutions to address the world's energy challenges.

Founded in 1981, TETRA ( NYSE: TTI ) is an energy services and solutions company focused on developing environmentally conscious services and solutions that help make people's lives better. With operations on six continents, the Company's portfolio consists of Energy Services, Industrial Chemicals, and Critical Minerals. In addition to providing products and services to the oil and gas industry and calcium chloride for diverse applications, TETRA is expanding into the low-carbon energy market with chemistry expertise, key mineral acreage, and global infrastructure, helping to meet the demand for sustainable energy in the twenty-first century.

The Fleet Support Specialist provides administrative, technical, and coordination support across all areas of fleet and asset management. This primarily office-based role works closely with Fleet Operations, cost center supervisors, operations managers, and vendors to ensure vehicle data accuracy, regulatory compliance, and efficient fleet utilization throughout the organization. The position serves as the first point of contact for fleet questions and issues, resolving most needs remotely through fleet systems, vendors, and field leadership, with periodic travel.

Fleet Administration & Data Management

• Maintain fleet management databases by adding new vehicles, processing on-rents/off-rents, and terminating units as they leave service.
• Upload and maintain vehicle data, registration documents, photos, and compliance materials in fleet systems such as Holman and Geotab.
• Track on-rent/off-rent activity to ensure timely system updates and accurate reporting.
• Administer fuel programs, including issuing, suspending, and terminating fuel cards and driver PINs; audit fuel transactions as requested.
• Manage NFC/driver ID assignments in Geotab, including issuing and reissuing NFC stickers.
• Maintain vehicle documentation such as registrations, IFTA/cab cards, insurance cards, and inspection certificates; monitor expiration dates and coordinate renewals or replacements.
• Monitor and respond to the shared fleet inbox, prioritizing urgent requests from the field.

Maintenance & Compliance Coordination

• Schedule and track preventive maintenance (PM) cycles and tire rotations to ensure vehicle readiness.
• Coordinate tire replacements, general repairs, roadside assistance, and towing through Holman and approved vendors.
• Review check-in/check-out sheets and photos for on-rented and off-rented vehicles to confirm condition and completeness of documentation.
• Validate wear, tear, and damage claims; coordinate repairs and follow-up actions with vendors and field leadership.
• Ensure vehicles carry current compliance materials (registrations, IFTA/cab cards, insurance) and required safety equipment such as fire extinguishers and first aid kits.
• Support internal compliance programs, including KPA assignments, and maintain alignment with company standards and regulatory requirements.

Operational Support & Field Coordination

• Coordinate vehicle retrievals, relocations, deliveries, and reassignments with cost center supervisors, operations managers, transport providers, and vendors.
• Use Geotab telematics to locate missing or idle vehicles and work with field leadership to recover or reposition them.
• Provide first-line remote support to drivers and managers for fuel card issues, vehicle lockouts and spare keys, breakdowns, and telematics/NFC-related issues.
• Support accident and incident response by providing current insurance, registration, and vehicle details to Safety, field operations, and corporate fleet
• Arrange temporary or replacement units as needed.

Reporting & Communication

• Prepare reports, Geotab driver audits, fuel transaction reviews, and utilization analyses.
• Maintain consistent communication with regional managers, cost center supervisors, site leads, and vendors to resolve discrepancies and sustain operational flow.

Requirements:

• EDUCATION: Bachelor’s degree in Business or related field preferred
• EXPERIENCE: 2–4 years of administrative or operations support experience, preferably within fleet, logistics, or asset management.
• TRAVEL: 25%
• OTHER:
  • Submit to and satisfactorily complete pre-employment background, medical, alcohol, and drug screening
  • Must possess a valid Driver’s License
  • Strong proficiency in Microsoft Excel and familiarity with fleet management systems (e.g., Holman, Geotab)
  • Exceptional organizational and time management skills with a high attention to detail.
  • Proven ability to manage multiple priorities in a fast-paced environment.
  • Strong communication and interpersonal skills for working with field staff, vendors, and management.

The requirements are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

While performing the duties of any field-based position, an employee may be exposed to various outside weather conditions including but not limited to rain, humidity, snow, and/or heat during daytime hours and/or nighttime hours. The noise level in this work environment is usually moderate to loud for extended periods of time.

Qualifications

Education

Preferred

Bachelor or better.

Licenses & Certifications

Preferred

Drivers License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.