Fleet Supervisor – Fleet Management and Administration

Recruitment Avenue; London (WV); On-site; GBP 35,000 - 38,000; Full time

Job summary

An established industry player in vehicle finance and rental is seeking a Fleet Supervisor to oversee fleet management and administration. In this dynamic role, you will coordinate vehicle maintenance, manage documentation, and ensure compliance with licensing requirements. You will work closely with the fleet and customer service teams, contributing to the mission of transitioning ride-hailing to electric vehicles. Join a forward-thinking company that values efficiency and teamwork, and play a crucial role in enhancing fleet operations while enjoying a supportive work environment.

Qualifications

• Strong communication skills required for effective team collaboration.
• Detail-oriented with strong organizational and time management skills.

Responsibilities

• Manage daily maintenance and repairs of all fleet vehicles.
• Coordinate private hire license applications with licensing authorities.
• Develop a fleet management program for service and maintenance tracking.

Skills

Written and oral communications

Ability to work under pressure

Organizational skills

Time management

Teamwork

Attention to detail

Job description

Job Title – Fleet Supervisor – Fleet Management and Administration

Job Location – West London

Salary – £35k – £38k

In the role you will be responsible for undertaking the administration work relating to the large fleet of licenced vehicles.

You will manage and coordinate the daily maintenance and repair of all vehicles. You will be overseeing the handling of the vehicle tax process, to ensure our fleet is taxed and registered with the DVLA.

They need you to maintain and prepare reports to analyse status of all vehicles on fleet and ensure all vehicles are under the correct status and location/operator.

Working with the fleet and customer service teams to ensure all private hire licences maintained and up to date.

Our client is a leading vehicle finance and rental company that offers flexible vehicle solutions to PCO (Private Hire) drivers with a focus on Electric Vehicles (EVs). Their mission is to switch ride-hailing to electric!

They are one of the largest players in the sector and work with all the big ride-hailing companies including Uber, Bolt, FREE NOW and Veezu

Responsibilities:

• Assist in making sure the company stays within company budget for SMR.
• Determine inventory levels, obtains quotes, and orders parts and supplies.
• Grow supplier networks
• Develop and administer a fleet management program which tracks the service, maintenance, and repairs on all vehicles.
• Complete and manage various documentation and paperwork.
• Manage relationships and work with outside vendors to acquire needed products or services.
• Select, train, schedule, supervise, and evaluate subordinates.
• Increase efficiency and productivity within the fleet team.
• Establish and maintain vehicle and equipment operating and maintenance records.
• Document management – Receiving all fleet documentation received into the business and ensuring documents are loaded onto our systems.
• Managing MOT expiry dates and MOT documentation and ensure this is reflected in our systems.
• Manging the spare key process and ensure key to car reconciliation is conducted daily.
• Manage the congestion charge exemptions and registering vehicles on the TfL autopay system.
• Mange and coordinate the private hire licence applications process with licencing authorities across the UK.

Skills Needed:

• Strong written and oral communications.
• Follow and relay oral and written instructions, policies, and procedures.
• Hard working and a friendly personality.
• Ability to work well under pressure.
• Must be able to work well individually and as part of a team.
• A good attention to detail with strong organisational skills.
• Plan, assign, inspect, evaluate, and supervise the work of subordinates.
• Good time management and multi-tasking skills.
• Enjoy contributing to the team and growing with our company.
• Establish and maintain effective working relationships with stakeholders.