Fleet Specialist

Design & Service, INC.; Wilmington (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in fleet management is seeking a Fleet Specialist to oversee operations, maintenance, and compliance of their vehicle fleet. The successful candidate will manage scheduling, record-keeping, and liaise with vendors, ensuring efficiency and regulatory adherence. This full-time role offers an array of benefits starting from day one, including healthcare, a 401(k) plan, paid holidays, and many developmental opportunities.

Benefits

Medical, dental, vision, and prescription drug coverage

Employer matched 401(k) saving plan

Weekly paycheck

Generous paid holiday schedule

Tuition Reimbursement

Learning & Development programs

Employee Referral Bonus Program

Company-paid Life Insurance

Company-paid Short and Long-term Disability Insurance

Pet Insurance

Qualifications

• Proven experience in fleet management.
• Detail-oriented with a focus on accuracy.
• Ability to work independently with minimal supervision.

Responsibilities

• Coordinate day-to-day operations of fleet.
• Develop and maintain maintenance schedules.
• Liaise with vendors for timely repairs.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Knowledge of DOT compliance

Education

Experience in fleet management or related field

Tools

Fleet management software

Microsoft Excel

Job description

Fleet Specialist

Department: Kelvin Group

Employment Type: Full Time

Location: Wilmington, MA

Description

The Fleet Specialist will play a critical role in managing and optimizing Kelvin Group fleet operations. Reporting to the Fleet Manager, this role is responsible for overseeing all aspects of fleet operations, including vehicle maintenance, scheduling, record-keeping, and ensuring compliance with regulatory requirements. Attention to detail, organizational skills, and ability to multitask will be essential in ensuring the smooth and efficient operation of our fleet.

Key Responsibilities

• Coordinate the day-to-day operations of the company’s fleet, including vehicle allocation, maintenance, and repairs.
• Develop and maintain a comprehensive schedule for routine maintenance and inspections of all fleet vehicles to ensure they remain in optimal condition.
• Maintain accurate records of vehicle maintenance, repairs, inspections, registrations, and other pertinent information.
• Liaise with external vendors, such as repair shops and parts suppliers, to ensure timely and cost-effective maintenance and repairs.
• Stay up-to-date on federal, state, and local regulations pertaining to fleet operations and ensure compliance with all relevant laws and regulations.
• Monitor fuel usage and implement strategies to optimize fuel efficiency and reduce costs.
• In collaboration with the safety team, coordinate driver training programs to ensure safe and responsible operation of fleet vehicles.
• Assist in developing and managing the fleet budget, including forecasting expenses and identifying cost-saving opportunities.
• Generate regular reports on fleet performance, maintenance costs, fuel consumption, and other key metrics for management review.

Skills, Knowledge and Expertise

• Proven experience in fleet management or a related field.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact effectively with drivers, technicians, vendors, and management.
• Proficiency in computer software applications, including fleet management software, Microsoft Excel, and other office productivity tools.
• Knowledge of regulatory requirements governing fleet operations. In-depth knowledge of DOT compliance required.
• Detail-orientated with a focus on accuracy and efficiency.
• Ability to work independently with minimal supervision.

Benefits

• Eligible for healthcare benefits on Day 1 of employment:
  • Medical, dental, vision, and prescription drug coverage
  • Health Reimbursement Arrangement (shared cost deductible)
  • Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
  • Health Savings Account (HSA)
  • Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
  • Accident Hospital Indemnity
  • Company-paid Short and Long-term Disability Insurance
  • Pet Insurance
• Employer matched 401(k) saving plan (with Roth option)
• Weekly paycheck
• Generous paid holiday schedule (11 days per year)
• Paid time off (vacation + sick time)
• Learning & Development programs
• Employee Referral Bonus Program
• Tuition Reimbursement