Fleet Specialist

Lighthouse Electric Co., Inc.; Canonsburg (Washington County); On-site; USD 55,000 - 75,000; Full time

Job summary

Lighthouse Electric Co., Inc. in Canonsburg, PA is seeking a Fleet Specialist to manage day‑to‑day vehicle and equipment operations.

You will maintain records, handle title/registration across states, and ensure DOT compliance while working with operations, safety, and procurement teams. The role requires hands‑on fleet title experience, strong organizational skills, proficiency with fleet software and Excel, and the ability to coordinate deadlines.

Qualifications

• Hands-on experience with vehicle title and registration processing across multiple states.
• Working knowledge of DOT/FMCSA compliance requirements (driver qualification files, inspections, IFTA/IRP).
• Strong organizational skills with high attention to detail and accuracy in recordkeeping.
• Proficiency with fleet management software and Microsoft Office (Excel in particular).
• Ability to manage multiple deadlines and prioritize competing renewal/compliance dates.
• Strong communication skills for coordinating with DMV offices, vendors, and internal teams.
• High school diploma or equivalent; associate's degree or relevant certification a plus.

Responsibilities

• Fleet Asset Management: maintain up‑to‑date records for all fleet vehicles and equipment.
• Manage fleet data within the fleet management system for audit readiness.
• Coordinate with Fleet Manager on new additions and decommissions.
• Oversee auxiliary programs like fuel cards, telematics, and EZ‑Pass.
• File and monitor vehicle accident claims and generate reports for leadership.
• Title & Registration: process papers across states and track expiration dates.
• Maintain organized title/registration files for compliance and audits.
• DOT Compliance: maintain driver qualification files, inspections, and hours‑of‑service docs.
• Schedule DOT inspections and maintenance intervals; monitor IFTA/IRP reporting.

Skills

Vehicle title & registration (multi‑US

DOT/FMCSA compliance knowledge

Organizational excellence & record-ke

Fleet management software & Excel

Deadline & priority management

DMV/vendor & internal communication

Education

High school diploma or equivalent

Associate degree or relevant certification a plus

Job description

About Lighthouse Electric

At Lighthouse Electric, we power more than buildings — we power opportunity. For decades, we’ve built a reputation for delivering high-quality electrical construction solutions on complex commercial and industrial projects. Our success is driven by craftsmanship, accountability, and a commitment to doing things the right way — safely, efficiently, and with integrity. We believe great companies are built by great people. That’s why we invest in our team, encourage continuous improvement, and create an environment where professionals can grow, lead, and make a measurable impact. Here, you’re not just another employee — you’re part of a crew that takes pride in powering what’s next.

Why Us

• Stability + Growth – Established company with a strong backlog of major projects
• Impactful Work – Be part of high-profile, large-scale electrical builds
• Empowered Professionals – We trust our experts to lead and innovate
• Team-First Culture – Collaboration, respect, and accountability drive our success
• Strong Benefits Investment – Company-paid health coverage + 401(k) match
• Career Development – We promote from within and value long-term growth

Job Description

Lighthouse Electric is seeking an experienced Fleet Specialist to manage the day-to-day administration of our vehicle and equipment fleet. This role assists with fleet asset tracking, title and registration processing, and DOT compliance, ensuring our fleet stays accurately documented, properly licensed, and fully compliant with federal and state regulations. The Fleet Specialist reports to the Fleet Manager and works closely with operations, safety, and procurement teams to keep the fleet running smoothly and in good standing.

Key Responsibilities

Fleet Asset Management

Maintain accurate, up-to-date records for all fleet vehicles and equipment, including acquisition, assignment, maintenance history, and disposal.

Manage fleet data within the fleet management system, ensuring records are complete and audit-ready.

Coordinate with Fleet Manager and Supply Chain Director on new vehicle/equipment additions and decommissions.

Manage auxiliary fleet related programs – fuel cards, telematics, EZ-Pass.

File and monitor vehicle accident claims.

Generate regular reports on fleet inventory, utilization, and asset status for leadership.

Title & Registration Process

Process title, registration, and renewal paperwork for all fleet vehicles across applicable states.

Track registration and title expiration dates and proactively initiate renewals to avoid lapses.

Maintain organized, accurate title and registration files for audit and compliance purposes.

Coordinate with state DMV/title agencies and third-party registration services as needed.

Resolve title discrepancies, liens, and documentation issues in a timely manner.

DOT Compliance

Maintain compliance with FMCSA and DOT regulations, including driver qualification files, vehicle inspection records, and hours-of-service documentation.

Schedule and track required DOT inspections, annual vehicle inspections, and maintenance intervals.

Monitor IFTA/IRP reporting requirements and support timely, accurate filings.

Maintain audit-ready compliance files and support internal and external DOT audits.

Stay current on changes to DOT, FMCSA, and state regulations and update internal processes accordingly.

Qualifications

• Hands-on experience with vehicle title and registration processing across multiple states.
• Working knowledge of DOT/FMCSA compliance requirements (driver qualification files, inspections, IFTA/IRP).
• Strong organizational skills with high attention to detail and accuracy in recordkeeping.
• Proficiency with fleet management software and Microsoft Office (Excel in particular).
• Ability to manage multiple deadlines and prioritize competing renewal/compliance dates.
• Strong communication skills for coordinating with DMV offices, vendors, and internal teams.
• High school diploma or equivalent required; associate's degree or relevant certification a plus.

Compensation & Benefits

Competitive salary based on experience

• Company-paid Medical, Dental, and Vision insurance
• Short-Term & Long-Term Disability
• Life and AD&D insurance
• 401(k) with 5% company match
• Paid Holidays
• Paid Time Off
• Annual performance reviews
• Opportunity to work on large-scale, high-profile projects
• Employee Stock Ownership Program: We don't just work for lighthouse-we own it.

Additional Requirements

Pre-employment drug screen required

Must be authorized to work in the United States

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Lighthouse Electric will provide reasonable accommodation to qualified individuals.
• Ability to perform the essential job functions in a variety of work environments, including office and/or active job site settings.
• Ability to remain in a stationary position for extended periods of time.
• Ability to move about the office or jobsite as needed to perform essential duties.
• Ability to operate standard office equipment and technology, including computers, phones, and related devices.
• Ability to communicate effectively in person, by phone, and through electronic means.
• Ability to occasionally position self to access materials, equipment, or work areas.
• Ability to occasionally move or transport work-related materials or equipment.
• Ability to tolerate moderate noise levels typical of office or construction environments.
• Ability to travel to various work locations as required.
• Ability to work indoors and/or outdoors in varying environmental conditions, as applicable to the position.
• Ability to maintain regular and reliable attendance consistent with company policy and operational needs.

Travel Requirements

• Visit jobsites on an as-needed basis
• Travel is primarily local during the business day
• Occasional overnight travel may be required

Equal Opportunity Employer

Lighthouse Electric Company, Inc. is an Equal Employment Opportunity (EEO) employer and a drug-free workplace. We are committed to creating an inclusive environment for all employees and applicants. If you are an individual with a disability and need reasonable accommodation to complete the application or interview process, please contact our Human Resources Department. Note: Chosen applicant will be subject to a drug screen and Motor Record Vehicle check as a condition of employment. For more details about our company, please visit our website, LinkedIn page, Facebook page or Vimeo Account.

Final Note

At Lighthouse Electric, our people are the driving force that powers our success. We’re thinkers and doers, innovators and optimizers, risk-takers and hard conversation-havers. Flexing our differences, we’re able to take on bigger challenges, make bigger strides and find smarter efficiencies. Whether it’s putting tried and true wisdom to work, or reworking how something is done altogether so we can do it better, we find satisfaction in doing what others can’t. We’re a crew that pushes further, works harder and solves smarter. We do whatever it takes to get the job done, to get it done right– and we’re raising the bar while we do it. Real forward movement honors the past. It’s going to take the perspective of more than just a few to define the future. Let’s power the progress the electrical industry needs.