Fleet Operations Lead: Maintenance, Safety & Budgeting

Jobtailor; Lewistown (MT); On-site; USD 65,000 - 95,000; Full time

Job summary

American Prairie is seeking an experienced Fleet Manager to lead the full lifecycle of our fleet assets and oversee maintenance scheduling. You will manage operations, budgeting, and coordination with vendors to ensure safety and efficiency across all vehicles and equipment.

The role requires strong record-keeping, regulatory compliance, and hands-on problem-solving, with a focus on operational reliability in remote or field conditions.

Qualifications

• 3-5+ years of fleet management experience in logistics, mechanics, or related fields.
• Ability to oversee daily fleet operations including scheduling, utilization, and maintenance coordination.
• Experience supervising staff, contractors, or vendors and providing feedback.
• Knowledge of vehicle maintenance practices for gas and diesel assets.
• Strong organizational and record-keeping skills for fleet assets.

Responsibilities

• Manage American Prairie’s fleet operations (70%) and support infrastructure and maintenance work (30%).
• Oversee the full lifecycle of vehicles, heavy equipment, trailers, and other gas and diesel assets.
• Administer and maintain the fleet management system, coordinate vehicle scheduling and use, and monitor maintenance schedules.
• Coordinate with vendors and service providers for repairs and servicing.
• Determine and prioritize fleet work needs and maintain accurate records.
• Ensure current registrations and maintain maintenance and safety records for insurance compliance.
• Manage fleet maintenance budget and contribute budgeting input.
• Develop, support, and improve fleet management programs for efficiency, safety, and cost-effectiveness.
• Execute fleet acquisitions and disposals within guidelines and budget.
• Monitor infrastructure rolling stock and assets and report concerns.
• Develop and update SOPs for vehicle use, maintenance, and safety.
• Educate team on vehicle policies and safety standards.
• Report accidents and injuries to the Safety Manager.
• Manage fleet insurance claims from documentation to resolution.
• Perform basic maintenance and on-site fixes when feasible.
• Assist with roadside troubleshooting and towing coordination.
• Ensure vehicles and equipment are ready and clean.
• Assist with seasonal maintenance and daily operations oversight.
• Provide hands-on support for field needs as required.

Tools

Fleet management systems

Mapping software

Data management systems

Email/calendar software

Word order tracking

Job description

American Prairie is seeking an experienced Fleet Manager to lead the full lifecycle of our fleet assets and oversee maintenance scheduling. You will manage operations, budgeting, and coordination with vendors to ensure safety and efficiency across all vehicles and equipment.

The role requires strong record-keeping, regulatory compliance, and hands-on problem-solving, with a focus on operational reliability in remote or field conditions.