Fleet Operations & Inventory Coordinator

North American Transportation Management Institute; Green Cove Springs (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

North American Transportation Management Institute seeks a Fleet Support Assistant to maintain parts inventory, track vehicle maintenance records and work orders, and handle requisitions. The role supports VRIS and PIS teams, coordinating with vendors and ensuring accurate data entry and compliance with agency policies.

Primary duties include coordinating parts orders, processing invoices, managing vehicle recalls, and updating scheduling calendars.

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative or inventory experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational and customer service skills, with accurate record-keeping.

Responsibilities

• Prepare, verify, and submit requisitions for supplies, equipment, and vehicles.
• Log and reconcile vendor invoices, receipts, and packing slips with requisitions and purchase orders.
• Enter and manage vehicle repairs, work orders, and related documentation in fleet systems.

Skills

Administrative experience

Inventory management

Microsoft Office

Customer service

Education

High school diploma or equivalent

Tools

Origami Risk

Outlook

Job description

North American Transportation Management Institute seeks a Fleet Support Assistant to maintain parts inventory, track vehicle maintenance records and work orders, and handle requisitions. The role supports VRIS and PIS teams, coordinating with vendors and ensuring accurate data entry and compliance with agency policies.

Primary duties include coordinating parts orders, processing invoices, managing vehicle recalls, and updating scheduling calendars.