Fleet Operations & Compliance Administrator

Beacon Roofing Supply, Inc; Coppell (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance (medical, dental, and

Dental insurance

Vision insurance

Paid time off

Parental leave

Paid training and certifications

Legal assistance

Identity protection

Pet insurance

Employee assistance program

Job summary

QXO seeks a highly organized Fleet Administrator to support day-to-day fleet operations, regulatory compliance, and asset disposition. You will manage vehicle records, fuel programs, and telematics, coordinating with drivers, vendors, and branches to improve performance.

The ideal candidate has 2+ years in fleet admin or logistics, strong communication skills, and proficiency with fleet software and Microsoft Office.

Qualifications

• 2+ years of experience in fleet administration, logistics, or related field.
• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proficiency in Microsoft Office Suite and fleet management software; strong organizational and communication skills.

Responsibilities

• Schedule and track routine maintenance, inspections, and repairs.
• Assist in acquisition and disposal of fleet vehicles.
• Monitor and report on fleet performance metrics such as utilization, fuel efficiency, and downtime.
• Ensure compliance with DOT, OSHA, and other regulatory requirements.
• Coordinate with vendors, service providers, and internal departments.
• Process invoices, purchase orders, and expense reports related to fleet operations.
• Support driver onboarding and training documentation.
• Respond to inquiries from drivers and management regarding fleet policies and procedures.
• Maintain accurate records for registrations, titles, IFTA, and annual inspections.
• Enforce Fuelman policies and ensure compliance with DOT, CARB, WAIRE, and other regulations.
• Oversee Samsara and HOS systems; track KPIs and leading indicators for improvement.
• Support Samsara training for Branch Managers and assist with incident investigations (EHS leads) and DOT failure reviews.

Skills

Organizational skills

Communication skills

Fleet management software

Microsoft Office Suite

Analytical mindset

GPS tracking systems

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Fleet management software

Microsoft Office Suite

GPS tracking systems

Job description

QXO seeks a highly organized Fleet Administrator to support day-to-day fleet operations, regulatory compliance, and asset disposition. You will manage vehicle records, fuel programs, and telematics, coordinating with drivers, vendors, and branches to improve performance.

The ideal candidate has 2+ years in fleet admin or logistics, strong communication skills, and proficiency with fleet software and Microsoft Office.