Fleet Administrator

QXO; Coppell (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

PTO, company holidays, and parental/aw

Job summary

QXO is seeking a Fleet Administrator to manage day-to-day fleet records, maintenance scheduling, and regulatory compliance across Coppell, TX and Atlanta, GA. You will collaborate with vendors, branch operations, EHS, and fleet leadership to support efficient operations.

The ideal candidate is highly organized, detail-oriented, with 2+ years in fleet administration or logistics, and proficient in Microsoft Office and fleet management software. This role offers growth opportunities.

Qualifications

• 2+ years of experience in fleet administration, logistics, or related field.
• Proficiency in Microsoft Office Suite and fleet management software.
• Strong organizational and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Knowledge of vehicle maintenance and regulatory compliance is a plus.

Responsibilities

• Schedule and track routine maintenance, inspections, and repairs.
• Assist in acquisition and disposal of fleet vehicles.
• Monitor and report on fleet performance metrics such as utilization, fuel efficiency, and downtime.
• Ensure compliance with DOT, OSHA, and other regulatory requirements.
• Coordinate with vendors, service providers, and internal departments.
• Process invoices, purchase orders, and expense reports related to fleet operations.
• Support driver onboarding and training documentation.
• Respond to inquiries from drivers and management regarding fleet policies and procedures.
• Maintain accurate records for registrations, titles, IFTA, and annual inspections.
• Enforce adherence to Fuelman policies and ensure compliance with DOT, CARB, WAIRE, and other regulations.
• Oversee Samsara and HOS systems; track KPIs and leading indicators to drive continuous improvement.
• Support Samsara training for Branch Managers and assist with incident investigations and reviews.

Skills

Fleet administration

Analytical thinking

Communication

Multitasking

Organizational skills

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Fleet management software

Microsoft Office Suite

Job description

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What You’ll Do

This role is responsible for supporting the day-to-day administration and compliance of the company's fleet operations. This role ensures accurate vehicle records, manages the disposition of fleet assets at end of life, fuel programs, and maintains compliance with DOT, OSHA, CARB, WAIRE, and other regulatory requirements through the management of telematics. The position partners closely with vendors, branch operations, EHS, and fleet leadership to support driver onboarding, branch support, and continuous improvement initiatives. The ideal candidate is highly organized, detail-oriented, and experienced in fleet administration, logistics, or transportation operations, with strong analytical, communication, and problem‑solving skills. This role can be based out of: Coppell, TX and/or Atlanta, GA.

• Schedule and track routine maintenance, inspections, and repairs.
• Assist in the acquisition and disposal of fleet vehicles.
• Monitor and report on fleet performance metrics such as utilization, fuel efficiency, and downtime.
• Ensure compliance with DOT, OSHA, and other regulatory requirements.
• Coordinate with vendors, service providers, and internal departments.
• Process invoices, purchase orders, and expense reports related to fleet operations.
• Support driver onboarding and training documentation.
• Respond to inquiries from drivers and management regarding fleet policies and procedures.
• Maintain accurate records for registrations, titles, IFTA, and annual inspections.
• Enforce adherence to Fuelman policies and ensure compliance with DOT, CARB, WAIRE, and other federal/state regulations.
• Oversee Samsara and HOS systems; track KPIs and leading indicators to drive continuous improvement.
• Support Samsara training for Branch Managers and assist with incident investigations (EHS leads) and DOT failure reviews (Fleet leads) – limited training capacity.
• Oversee driver phone inventory and respond to service requests – recommend move to IT support.

What You’ll Bring

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 2+ years of experience in fleet administration, logistics, or related field.
• Proficiency in Microsoft Office Suite and fleet management software.
• Strong organizational and communication skills.
• Ability to multitask and prioritize in a fast‑paced environment.
• Knowledge of vehicle maintenance and regulatory compliance is a plus.

Preferred Skills

• Experience with GPS tracking systems and telematics.
• Familiarity with DOT regulations and fleet safety standards.
• Analytical mindset with attention to detail.

What you’ll earn

• 401(k) with employer match
• Medical, dental, and vision insurance
• PTO, company holidays, and parental leave
• Paid training and certifications
• Legal assistance and identity protection
• Pet insurance
• Employee assistance program (EAP)

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.