Fleet Manager

The University of Central Florida Board of Trustees; Orlando (FL); On-site; USD 65,000 - 97,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Retirement options

Employee discounts

Job summary

The University of Central Florida Board of Trustees is seeking a Fleet Manager within University Operations to lead a large, complex fleet. You will oversee lifecycle planning, utilization, and safety while driving cost-effective, data-driven decisions across campus.

You will manage budgets, collaborate with campus partners, supervise a skilled team, ensure regulatory compliance, and coordinate emergency power and infrastructure projects as part of the university's progressive fleet program.

Qualifications

• Bachelor's or Master's degree with 4+ years of fleet management experience.
• Experience with fleet lifecycle management and asset tracking systems.
• Professional certifications such as CAFM/CPFP preferred.

Responsibilities

• Lead and manage the university's fleet program, including life-cycle planning and motor pool operations.
• Develop and oversee operating and capital budgets for fleet including maintenance, fuel, and replacements.
• Ensure regulatory compliance and act as liaison with departments, vendors, and external agencies (e.g., FDOT).
• Oversee fleet assets in IWMS AiM, with lifecycle tracking and preventive maintenance programs.
• Coordinate generator and emergency power support operations and infrastructure improvements.
• Leverage data and reporting to analyze fleet utilization and inform strategy.

Skills

Fleet management

Budgeting

Data analysis

Team leadership

Regulatory compliance

IWMS/AiM

Education

Bachelor's or Master's degree in related field

Tools

IWMS/AiM

Job description

University Operations:

The University Operations division at UCF is committed to creating a supportive and welcoming environment for our faculty, staff, students, and the broader community. We take pride in delivering exceptional service, sharing our expertise, and upholding the highest standards to ensure a world-class campus experience.

Visit our website or follow us on Facebook and Instagram to learn more.

The Opportunity:

Join the Maintenance Services team within UCF's University Operations as our Fleet Manager and lead a high impact fleet program supporting one of the nation's largest universities. In this role, you'll oversee the full life-cycle of a large, complex fleet - driving strategies for utilization, replacement, and sustainability while ensuring safety, compliance, and operational efficiency. You'll lead a skilled team, manage budgets, and collaborate with campus partners and external agencies to deliver a world-class standard in service. This is a great opportunity to shape the future of UCF's fleet operations, including emergency readiness and infrastructure improvements, while using data and technology to drive smart, cost-effective decisions.

Responsibilities:

• - Lead and manage the university's fleet program, including vehicle acquisition, utilization, life-cycle planning, and motor pool operations to ensure safe, efficient, and cost-effective service delivery.
• - Develop and oversee operating and capital budgets, including maintenance, fuel programs, rentals, and replacement reserves, while implementing long-term strategies aligned with university needs.
• - Ensure compliance with all regulatory requirements and university policies; serve as the primary liaison with departments, vendors, and external agencies (e.g., FDOT).
• - Oversee fleet asset management within IWMS (AiM), including life-cycle tracking, data accuracy, preventive maintenance programs, and performance monitoring to maximize reliability and minimize downtime.
• - Conduct audits, inspections, and vendor evaluations to ensure quality, compliance, and continuous improvement in fleet operations.
• - Coordinate generator and emergency power support operations, ensuring readiness and continuity of critical services during outages and emergency events.
• - Leverage data and reporting tools to analyze fleet utilization, support right-sizing and replacement planning, and inform strategic decision-making.
• - Support capital planning initiatives, including fleet replacement and infrastructure improvements (e.g., fuel systems, EV transition), while identifying cost-saving opportunities.
• - Serve as the subject matter expert for fleet operations; communicate expectations and updates, and lead staff through effective supervision, training, and performance management.

Minimum Qualifications :

Bachelor's or Master's degree and 4+ years of relevant experience or combination of relevant comparable education and supervisory experience pursuant to Fla. Stat. 112.219(6) .

Preferred Qualifications :

• - Extensive experience managing a large, complex fleet program, preferably in higher education, government, or a similarly regulated environment.
• - Strong knowledge of fleet lifecycle management, preventive maintenance programs, and asset management systems (e.g., IWMS/AiM or similar platforms).
• - Professional certifications such as Certified Automotive Fleet Manager (CAFM), Certified Public Fleet Professional (CPFP), or equivalent.
• - Demonstrated experience with regulatory compliance, including state reporting requirements and coordination with agencies such as FDOT.
• - Proven ability to develop and manage operating and capital budgets, including cost analysis, forecasting, and long-term capital planning.
• - Experience leading and developing teams, with a focus on performance management, safety, and high-quality service delivery.
• - Bachelor's degree in Fleet Management, Automotive Technology, Business Administration, Engineering, or a related field.

Special Instructions to the Applicants:

The anticipated salary range for this position is $64,518 - $96,778. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver's license. The position may involve driving to various locations on and off campus to conduct University business.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H-1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

This role requires the successful candidate to work on-site at UCF as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!

UCF offers:

• - Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• - Paid time off, including annual and sick time off and paid holidays
• - Retirement savings options
• - Employee discounts, including tickets to many Orlando attractions
• - Education assistance
• - And more...For more benefits information, view the UCF Employee Benefits Guide (https://hr.ucf.edu/current-employees/benefits/).

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department: Facilities Operations Maintenance Team One

Work Schedule: Monday - Friday; 6:00 AM-3:00 PM

Type of Appointment: Regular

Expected Salary: $64,518.00 to Negotiable

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

UCF is proud to be a smoke-free campus and an E-Verify employer.

For general application or posting questions, please email [e-mail] .

If an accommodation due to a disability is needed to apply for this position, please email [e-mail] .