Fleet Manager

Miller Creek Lawn & Landscape

Duluth (MN)

On-site

USD 38,572 - 52,348

Full time

14 days+

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Benefits offered by this job

Health Insurance

401(k) matching

Flexible schedule

Paid Time Off

Safety Boot Reimbursement

Overtime Pay

Job summary

Miller Creek Lawn & Landscape in Duluth, Minnesota is seeking a Fleet Manager to manage the fleet's maintenance and repair. The ideal candidate will supervise maintenance technicians, manage budgets, and ensure compliance with safety standards.

This full-time role offers a flexible schedule and competitive pay rates ranging from $28 to $38 per hour, based on experience. Benefits include health insurance, a 401(k) plan, and paid time off.

Qualifications

Minimum of 3–5 years experience in fleet and equipment management.
Proven experience in managing vehicle maintenance and compliance.
Strong knowledge of DOT regulations and OSHA standards.

Responsibilities

Oversee maintenance and management of vehicle and equipment fleet.
Conduct routine inspections to identify maintenance needs.
Manage maintenance scheduling to minimize operational disruption.

Skills

Vehicle mechanics understanding

Strong multitasking abilities

Organizational skills

Leadership capabilities

Excellent communication skills

Education

3–5 years experience in fleet management

CDL or understanding of CDL requirements

Job description

Benefits:

Overtime
401(k)
401(k) matching
Company parties
Flexible schedule
Health insurance

The Fleet Manager is responsible for overseeing the maintenance, repair, and overall management of the company’s vehicle and equipment fleet. This includes scheduling and performing maintenance, tracking vehicle performance, ensuring compliance with safety and environmental regulations, managing budgets, and coordinating with both internal teams and external vendors. The Fleet Manager is also responsible for developing and maintaining accurate tracking systems for all company assets, including trucks, heavy equipment, small machinery, and tools. This role requires regular analysis of current operations, identifying inefficiencies, and implementing process improvements that enhance productivity, reduce downtime, and lower operational costs. The Fleet Manager will continually evaluate fleet performance, explore innovative solutions, and strategically plan for future fleet development and optimization.

Qualifications:

Minimum of 3–5 years of experience in fleet, machine and equipment management, logistics, transportation, or a similar role.
Proven experience in managing vehicle maintenance, machine, maintenance, equipment maintenance repairs, and compliance.
Understanding of vehicle mechanics, machine maintenance, equipment mechanics, maintenance schedules, and repair processes.
Knowledge of fuel efficiency and vehicle, machines and equipment lifecycle management.
Strong knowledge of DOT (Department of Transportation) regulations, OSHA standards, and other relevant laws.
Strong multitasking abilities to manage scheduling, vehicle, machine and equipment assignments, and team coordination.
Ability to handle emergencies, such as breakdowns or accidents, efficiently.
Excellent organizational, leadership, and communication skills.
Ability to manage budgets and make cost-effective decisions.
CDL (Commercial Driver’s License) or understanding of CDL requirements for fleet vehicles.

Responsibilities:

These duties are not just limited to the above; they will also include any area where Miller Creek needs assistance.

Fleet Tracking, Reporting & Asset Management

Develop and maintain accurate systems for tracking all company assets: vehicles, heavy equipment, small equipment, tools, and attachments.
Maintain detailed records of usage, assignments, maintenance history, inspections, and repair activities.
Perform regular audits to identify missing, misused, or underutilized equipment.
Establish and enforce processes for equipment check‑in/out, usage logging, and damage reporting.
Generate reports that help leadership understand fleet condition, costs, and operational trends.

Maintenance & Repair Oversight

Conduct routine inspections to identify maintenance needs or safety concerns.
Diagnose mechanical issues and perform or coordinate repairs as appropriate.
Lead preventive maintenance programs to maximize uptime and extend asset life.
Manage maintenance scheduling to minimize disruption to operations.
Coordinate with external vendors when specialized repairs or services are needed.
Ensure all work is completed to professional quality and safety standards.

Process Improvement & Operational Efficiency

Analyze current workflows, fleet usage, maintenance processes, and equipment allocation to identify inefficiencies.
Create and refine systems, procedures, and SOPs that improve fleet accuracy, productivity, and accountability.
Implement technologies or methods that streamline tracking, recordkeeping, and communication.
Develop strategies to save time and reduce costs through smarter utilization of existing fleet assets.
Promote innovation and continuous improvement within fleet operations.

Fleet Optimization & Strategic Planning

Assess short‑and‑long‑term fleet needs based on company growth, workload, and seasonal requirements.
Plan fleet turnover, replacement cycles, and expansion with consideration for budget, efficiency, and reliability.
Optimize fleet organization, layout, storage, and deployment for efficient daily operations.
Provide recommendations on new equipment purchases, upgrades, or retirement of outdated assets.
Identify opportunities for improved fleet setup, including technology, attachments, safety features, and tool organization.

Leadership & Team Management

Supervise, train, and develop maintenance technicians and support staff.
Assign tasks, set priorities, and ensure work is performed safely, efficiently, and to standard.
Establish accountability through clear expectations, performance monitoring, and communication.
Support a collaborative, safety‑driven, problem‑solving work environment.

Inventory & Parts Management

Maintain inventory of tools, repair parts, fluids, and consumables.
Order supplies as needed, ensuring cost‑effectiveness and timely availability.
Track inventory usage to avoid shortages or unnecessary overspending.

Budgeting & Cost Control

Develop and manage the fleet operations and maintenance budget.
Track and report repair costs, fuel costs, part expenditures, and major purchases.
Identify opportunities for cost savings through process improvements, better planning, or negotiated vendor pricing.

Safety & Compliance

Ensure all vehicles, trailers, and equipment meet federal, state, and company safety standards.
Maintain records required for audits, DOT compliance, and regulatory inspections.
Enforce safe operating practices and maintenance procedures.
Stay informed on industry regulations and environmental requirements.

Job Type:

Full‑time 40 hours/week

Salary:

$28-38/hr

Benefits:

Paid Time Off - 1 hour for every 20 hours worked
Health Insurance
Dental Insurance
Flexible schedule
- Time off request forms are easily accessible and always available.
Referral program
OT Pay: 1 & ½ pay after 40 hours/week - Overtime hours regularly available.
Paid Training
After 6 Months / Full‑time employment: 401(k) - Matching: Make direct paycheck contributions to a Retirement account. Receive Employer matches up to 4%.
Safety Boot Reimbursement

Schedule: