Fleet Maintenance Supervisor

City of Panama City Beach; Panama City Beach (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

The City of Panama City Beach is seeking a Fleet Maintenance Supervisor to lead daily fleet maintenance operations, oversee preventive maintenance, repairs, inspections, and inventory control. The role ensures fleet availability and high service levels for City departments.

The successful candidate will supervise fleet mechanics, drive safety and compliance, and manage the Fleet Maintenance Management System and KPIs to reduce downtime.

Qualifications

• High school diploma or GED required.
• Five years in automotive, diesel, or fleet maintenance.
• Experience supervising staff and coordinating repairs.
• Proficiency with fleet management software and recordkeeping.
• Valid Florida driver's license with clean record.
• CPR/First Aid/AED certifications within six months preferred.

Responsibilities

• Supervise and direct fleet maintenance staff and daily shop operations.
• Perform hands-on diagnostics, repairs, and maintenance as needed.
• Manage work orders, preventive maintenance, and parts inventory.
• Maintain fleet records and ensure accurate labor and parts tracking.
• Coordinate emergency repairs and downtime minimization.
• Ensure safety procedures and regulatory compliance.

Skills

Fleet operations

Supervisory

Data analysis

Education

High school diploma or GED

Associate degree or tech leadership

Tools

Fleet management software

Job description

Under general supervision, the Fleet Maintenance Supervisor is responsible for the daily operation, supervision, and performance of the City’s fleet maintenance program. This position plans, organizes, directs and participates in the activities of fleet maintenance operations including preventive maintenance, repairs, inspections, inventory control, work order management, and fleet availability.

The Fleet Maintenance Supervisor provides leadership to fleet mechanics, ensures vehicles and equipment are maintained in a safe and reliable condition, and develops processes that improve accountability, efficiency, and customer service to City departments.

This position is responsible for managing the Fleet Maintenance Management System, monitoring key performance indicators (KPIs), ensuring accurate labor and parts tracking, coordinating repairs, and maintaining compliance with safety and regulatory requirements.

Fleet Operations Management

• Supervises and directs the activities of assigned staff; makes recommendations regarding hiring, discipline, or advancement of employees. Schedules employees, assigns work, and monitors progress; guides, trains and develops employees in the accomplishment of their duties and professional growth; evaluates performance.
• Supervises daily fleet shop operations including scheduling, assignments, workflow, and mechanics productivity.
• Performs hands‑on diagnostic, repair and maintenance work on City vehicles and equipment as a working supervisor, including complex mechanical, electrical, diesel and hydraulic systems.
• Actively works on the shop floor performing mechanical repairs and assisting mechanics with difficult diagnoses and repairs to support shop productivity, minimize downtime and maintain fleet availability.
• Assigns work orders based on priority, skill level, workload, and equipment availability.
• Ensures repairs are completed safely, efficiently, and according to established procedures.
• Maintains fleet availability by minimizing downtime and improving repair turnaround times.
• Coordinates emergency repairs, breakdown response, and critical equipment needs.
• Ensures work orders and repairs are handled in an equitable manner across all departments and the organization.
• Maintains a productive work environment that supports efficient operations and high team performance.

Fleet Maintenance Management System

• Maintains accurate fleet records through fleet software including:
  • Work orders
  • Preventive maintenance schedules
  • Vehicle history
  • Partsusage
  • Labor hours
  • Inspection records
  • Repair documentation
• Reviews and approves completed work orders for accuracy and completeness.
• Ensures mechanics properly document diagnosis, repairs performed, parts used, and labor hours.
• Utilizes fleet data to identify trends, recurring failures, and opportunities for improvement.

Preventive Maintenance (PM) Program

• Develops, manages, and monitors preventive maintenance schedules for City vehicles and equipment.
• Ensures PM services are completed according to mileage, hours, manufacturer recommendations, and City standards.
• Reviews PM inspection results and identifies repair needs.
• Tracks PM compliance percentage and develops corrective actions when needed.
• Provides daily direction and coaching to fleetmechanics.
• Establishes expectationsfor:
  • Quality workmanship
  • Safety
  • Productivity
  • Housekeeping
  • Documentation
  • Customer service
  • Performing inspections of completedrepairs
  • Assisting with troubleshooting complex mechanical and electrical issues

Parts and Inventory Management

• Oversees parts purchasing, inventory control, and vendor coordination.
• Ensures proper parts documentation through workorders.
• Monitors inventory levels and establishes reorderpoints.
• Reviews parts usage and identifies cost‑saving opportunities.
• Coordinates outside vendor repairs whennecessary.
• Assists with researching, developing, and monitoring the unit budget.

Safety andCompliance

• Ensures fleet operations follow all City safety policies andprocedures.
• Promotes a safety‑first culture within the fleetshop.
• Ensures proper completion and review of Daily Vehicle Inspection Reports (DVIR).
• Identifies safety‑critical repairs requiring immediate attention.
• Maintains compliance with applicable regulations and industrystandards.

Customer Service / Department Coordination

• Serves as the primary fleet maintenance contact for City departments.
• Communicates vehicle status, repair timelines, and return‑to‑service updates.
• Works with department supervisors to prioritize fleetneeds.
• Provides recommendations regarding replacement, repair, and life‑cycle decisions.
• Assesses and resolves problems, issues and concerns pertaining to daily operations.

Facility and ShopManagement

• Maintains organized and efficient fleet shopoperations.
• Ensures proper housekeeping, tool accountability, and safe work areas.
• Maintains shop equipment, tools, and serviceareas.
• Supports continuous improvementinitiatives.
• Performs other duties as assigned.

• High school diploma or GED. Associate degree or technical leadership experience in Automotive Technology, Diesel Technology, or related field highly desirable.

• Five (5) years of experience in automotive, diesel, heavy equipment repair, or fleet maintenance.

• Possession of or the ability to obtain a valid Florida driver's license with a safe driving record within 30 days of employment.

• Experience using fleet management software.

• Possession of or the ability to obtain CPR/First Aid/AED certifications within six (6) months of employment.
• Experience with diesel engines, hydraulic systems, electrical diagnostics, heavy equipment repair, emergency vehicles, construction equipment preferred.

• Two (2) years of supervisory or lead technician experience preferred.

• Previous customer service experience preferred.

• Possession of or the ability to obtain a Florida Class B CDL driver's license preferred.

• Equivalent combinationsofeducation andexperiencemay be considered.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of fleet maintenance operations and repair procedures.
• Knowledge of automotive, diesel, and heavy equipment systems.
• Knowledge of fleet preventive maintenance programs.
• Knowledge of fleet management software systems.
• Knowledge of parts inventorymanagement.
• Knowledge of OSHA safety practices and workplace safetystandards.
• Knowledge of federal, state and local regulations regarding hazardous waste programs.
• Knowledge of diagnostic procedures and repairdocumentation.
• Knowledge of supervisory principles and employeedevelopment.
• Knowledge of leading and motivating employees.
• Skill in the use of hand, power, and various fleet tools and hydraulic lifts.
• Skill in reading and interpreting repair manuals, schematics, and technical information.
• Skill in prioritizing and organizing multiple repair demands.
• Skill in analyzing fleet data and identifying improvement opportunities.
• Skill in providing quality customer service.
• Skill in inspecting vehicles and assessing feasibility of major repairs.
• Ability to develop policies, procedures, and maintenance standards.
• Ability to accurately maintain records andreports.
• Ability to listen well and effectively communicate orally and in writing with various audiences.
• Ability to effectively analyze problems, identify alternative solutions, project the consequences of proposed actions, and implement recommendations in support of work plans and goals.
• Ability to assist with researching, developing, and monitoring the unit budget.
• Ability to coordinate services and activities with other departments, divisions, and outside agencies.
• Ability to handle heavy workload and diverse demands effectively.
• Ability to train and lead employees.
• Ability to develop and implement operating procedures, standards, and guidelines.
• Ability to exercise discretion and independent judgment involving service requests and issues.
• Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications and electronic mail.
• Ability to establish and maintain effective working relationships with city employees, management, suppliers, and vendors.

SUPERVISORY CONTROLS

The Facilities Maintenance Manager assigns work in terms of general instructions and reviews completed work for compliance with safety, procedure, accuracy, timeliness and quality.

GUIDELINES

Guidelines include manufacturer maintenance and repair manuals, work safety guidelines, and city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related vehicle and equipment maintenance and repair duties. The volume and variety of equipment to be maintained contributes to the complexity of the work.
• The purpose of this position is to repair and maintain city vehicles and equipment. Successful performance helps ensure the provision of safe and well‑maintained vehicles for a variety of department and city operations.

CONTACTS

• Contacts are typically with co-workers, vendors, suppliers, and other city employees.
• Contacts are typically to exchange information, resolve problems, and provide service.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• While performing the essential duties of this job, the employee is required to talk, hear, see, walk, and sit. The work is typically performed while intermittently bending, kneeling, crouching, crawling, and stooping. The employee frequently pushes, pulls, lifts light, medium, and heavy objects, reaches, grasps, climbs ladders, balances, uses tools or equipment requiring a high degree of dexterity, performs repetitive motion, has good depth perception, distinguishes between shades of color, and utilizes the sense of smell.
• The work is typically performed indoors, occasionally outdoors, in tight spaces, in extreme heat, occasionally in cold or inclement weather. The employee is exposed to sun, noise, vibration, fumes, dust, dirt, grease, chemicals, traffic, machinery with moving parts and other hazards. The work requires the use of protective devices such as masks, goggles, gloves, ear protection, etc.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

• This position directly supervises Fleet Maintenance Mechanics and may supervise additional personnel as assigned.
• Responsibilities include: Planning work assignments, training employees, evaluating performance, maintaining accountability standards, enforcing safety procedures, and supporting employee development.

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.