FACILITIES MAINTENANCE SUPERVISOR

City of Maitland; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Maitland is seeking a Working Supervisor for Facilities Maintenance to oversee semi-skilled and skilled trades, maintenance planning, and budget administration. You will supervise staff, coordinate repairs for city buildings, and ensure safety and quality standards across the Facilities Maintenance Division.

Responsibilities include scheduling, inspections, preventive maintenance programs, and reporting on performance metrics.

Qualifications

• High School diploma or equivalent and 5+ years in building construction or maintenance.
• Minimum of 3 years of supervisory experience.
• NIMS IS-700 within 30 days, IC-100/IC-200 within 90 days.
• Cyber Security Awareness Training within 30 days and annual refresh.
• Criminal Justice Security Awareness Training within 30 days and annual refresh.
• Valid Florida Driver’s License and clear background check.

Responsibilities

• Coordinate and supervise Facilities Maintenance Division operations and staff.
• Plan, schedule, and monitor repairs for City buildings and facilities.
• Develop and manage annual operating budgets and performance metrics.
• Maintain inventory in the work order system and ensure timely maintenance tasks.
• Inspect work in progress and ensure quality and safety standards are met.
• Communicate with internal/external stakeholders and assist in capital projects.

Skills

Leadership

Supervisory experience

Analytical skills

Reading blueprints

Communication

Problem solving

Education

High School diploma or equivalent

Tools

Microsoft Office

Work order system

Job description

PURPOSE OF POSITION

Working supervisor position that performs semi-skilled, skilled, and technical maintenance/administrative work in maintaining the facilities of the City. Works under the general direction of the Public Works Director or assigned designee.

This position is considered an emergency/disaster position. During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation, which requires that the employee be ready, willing, and able to report to work during emergencies and/or disasters of any kind, notwithstanding any other commitments the employee may have and be able perform emergency services duties, as assigned.

MINIMUM QUALIFICATIONS

• High School diploma or equivalent. Five (5) or more years of progressively responsible experience in building construction and general maintenance or other maintenance responsibilities that would include the ability to recognize electrical, plumbing, and mechanical malfunctions or equipment failures, or an equivalent combination of related training and experience. Minimum of three (3) years of supervisory experience.
• Must also possess the National Incident Management System (NIMS) IS-700 within 30 days of employment and the IC-100 and IC-200 within 90 days of employment or from the date of taking the position. There may be additional NIMS required, which will be scheduled by your Supervisor.
• Must possess the Cyber Security Awareness Training for State of Florida Employees within 30 days of employment and maintain it every year thereafter per state statute 282.318(4)(i).
• Must possess the Criminal Justice Security Awareness Training within 30 days of employment and maintain it every year thereafter.
• Possess a valid Florida Driver's License. Must pass an annual criminal background check, to include but not limited to fingerprinting.

Coordinates and supervises the City's Facilities Maintenance Division operations, including, but not limited to, employee work schedules and ensures completion of work; custodial services, and the coordination of repair/replacement for all City owned buildings, structures and associated property.

Coordinates and/or conducts special studies and surveys of operational and administrative problems of major importance; analyzes findings and recommends solutions; completes reports of findings; participates in the development of both short- and long-term planning of Capital Improvement Projects. This includes maintenance and repair of City buildings and facility structures.

Assists in preparing and submission of the department’s annual operating budgets, to include monthly/quarterly performance measures and other related documents. Monitors departmental expenditures and prepares required reports and summaries.

Oversee accurate inventory of facilities and equipment in the work order management system.

Develop and implement preventative maintenance programs.

Conduct inspections, ensuring timely completion of maintenance, repair and construction tasks.

Supervise facility maintenance personnel, including instructing, assigning, and reviewing work; maintaining work standards; and coordinating activities.

Inspect work in progress and upon completion, making modifications or corrections as needed.

Develops, administers, and analyzes annual operating budget and makes recommendations for future budget projected needs. This includes the projected need for manpower, equipment and materials.

Prepare, review, and manage various records and reports, including maintenance logs, work schedules, and inspection summaries.

Maintain high standards of accuracy and communication with internal and external stakeholders.

Maintains high standards of accuracy in exercising duties and responsibilities.

Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.

Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Assumes responsibility for completing assigned work.

Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedure.

Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.

Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Reads and interprets gauges, blueprints, technical manuals, and construction drawings.

Responds to facility alarms.

Responds to citizen inquires and complaints regarding City services under the areas of responsibilities of the Maintenance Division.

Evaluates work performed by assigned staff and contracted services. Assists in the evaluation and selection of new employees.

Will maintain availability for irregular or occasional work on a day when no work is scheduled, or at a time which requires the employee to return to the place of employment from an off-duty status.

OTHER JOB FUNCTIONS

• Completing forms, writing reports, delivering messages.
• Adhere and enforce policies and procedures.
• Meetings with Contractors and Residents.
• Obtain price quotations as required.
• Interacts closely with various City departments to ensure the mission of the Public Works Facilities Maintenance Division is accomplished.
• Attends seminars and conferences.
• Provides back up to other related positions.
• Performs all other duties as assigned.

• High School diploma or equivalent. Five (5) or more years of progressively responsible experience in building construction and general maintenance or other maintenance responsibilities that would include the ability to recognize electrical, plumbing, and mechanical malfunctions or equipment failures, or an equivalent combination of related training and experience. Minimum of three (3) years of supervisory experience.
• Must also possess the National Incident Management System (NIMS) IS-700 within 30 days of employment and the IC-100 and IC-200 within 90 days of employment or from the date of taking the position. There may be additional NIMS required, which will be scheduled by your Supervisor.
• Must possess the Cyber Security Awareness Training for State of Florida Employees within 30 days of employment and maintain it every year thereafter per state statute 282.318(4)(i).
• Must possess the Criminal Justice Security Awareness Training within 30 days of employment and maintain it every year thereafter.
• Possess a valid Florida Driver’s License. Must pass an annual criminal background check, to include but not limited to fingerprinting.

• Strong leadership and supervisory skills to plan, organize, and oversee work.
• Working knowledge of facilities maintenance; working knowledge of price trends and grades or quality of materials and equipment; working knowledge of hazards and safety precautions common to municipal maintenance and repair activities; working knowledge of the practices, methods, materials and tools used in building facilities maintenance activities.
• Proficient skill and knowledge in the operation of modern office equipment, computers, and software including considerable knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.) and other specialized applications. Working knowledge of office automation with proficiency in data entry.
• Ability to train and instruct employees on departmental policies, procedures, and safety practices.
• Analytical and problem-solving skills to identify and address issues effectively.
• Skill in operation of listed tools and equipment.
• Ability to operate and maintain effective preventive maintenance programs, policies and procedures; Ability to carry out assigned projects to their completion; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships with employees, supervisors, contractors and residents.
• Ability to multi-task and maintain effective workload management practices.
• Is able to plan and supervise the work of others. Has the ability to offer instruction and advice to subordinates regarding departmental policies, methods, and regulations; is able to offer employee training as required.
• Is able to perform employee evaluations and to make recommendations based on results.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

EOE/DFWP/VP

Is able to take the initiative to complete the duties of the position without the need of direct supervision.

Has the ability to plan, organize and prioritize daily assignments and work activities.

Has the ability to learn and utilize new skills and information to improve job performance and efficiency.

Is able to read and interpret relatively complex materials pertaining to the responsibilities of the job.