Fleet Maintenance & Safety Coordinator

VT Group; Laredo (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

VT Group is seeking a hands-on Fleet Maintenance & Safety Coordinator for its Laredo operation. You will coordinate preventive and corrective maintenance, road service, inspections, and safety/compliance activities to keep the fleet safe, available and cost-efficient.

You will work closely with Drivers, Operations and Vendors to manage maintenance priorities, budgets and KPIs, ensuring DOT/FMCSA requirements are met and cross-border transport runs smoothly.

Qualifications

• Experience with U.S. trucking operations and cross-border fleets.
• Knowledge of DOT/FMCSA requirements and hazmat transportation.
• Strong follow-up and communication with drivers and operations.

Responsibilities

• Schedule preventive maintenance and inspections.
• Coordinate road service and repairs with vendors.
• Maintain equipment history and cost tracking.
• Ensure safety compliance and driver onboarding/training coordination.

Skills

Fleet maintenance

Safety compliance

Vendor management

Organization

Problem solving

Job description

VT Group / VIMAX Transportation is a cross-border transportation company specializing in freight between Mexico and the United States, with a strong operational presence in Laredo, Texas.

Our operation includes 53' dry van equipment, general cargo and hazardous materials transportation. We focus on safety, compliance, operational reliability and maintaining the equipment and processes required to support demanding cross-border operations.

We are looking for a hands-on Fleet Maintenance & Safety Coordinator to support our Laredo operation and help ensure our fleet remains safe, compliant, available and cost-efficient.

Position Summary

The Fleet Maintenance & Safety Coordinator will be responsible for coordinating preventive and corrective maintenance, road service, fleet inspections, safety and compliance activities, vendor control, maintenance costs and daily communication with the Operations team.

This position requires strong follow-up, organization and the ability to respond quickly to equipment and safety-related issues.

Key Responsibilities

Preventive & Corrective Maintenance

• Schedule preventive maintenance based on mileage and time.
• Plan weekly and monthly inspections and major services.
• Identify overdue or upcoming annual inspections.
• Help prevent roadside failures through physical inspection of equipment in the yard.
• Coordinate corrective repairs and evaluate repair versus replacement based on cost.

Road Service

• Coordinate immediate response to road incidents reported by drivers.
• Follow up continuously on repairs, estimated completion times and equipment availability.
• Work with approved road-service vendors and control related expenses.

Yard & Fleet Control

• Perform physical inspections of tractors, trailers and tanks.
• Verify equipment condition, visible damage and availability.
• Report available equipment in the yard to Operations.
• Maintain visibility of units under repair, their location, status and pending maintenance.
• Maintain equipment history including failures, repairs and related costs.
• Control tires, spare parts and tools.
• Evaluate maintenance vendors based on price, response time and quality.
• Monitor maintenance and road-service costs.
• Support maintenance budgets and KPIs.

Safety & Compliance

• Verify critical safety conditions including brakes, tires and lights.
• Coordinate accident investigation and follow-up involving equipment and drivers.
• Support annual DOT/NOM inspections and DVIR control.
• Coordinate driver drug-testing requirements with Operations.
• Support risk management for general freight and hazardous materials.
• Maintain clear procedures for accidents, spills, emergencies and fines.
• Work in accordance with applicable FMCSA and PHMSA requirements.

Driver Onboarding & Training

• Coordinate safety-related onboarding and training involving:
• Hours of Service (HOS)
• ELD
• Pre-trip and post-trip inspections
• Safe driving practices
• Weight compliance
• Hazardous materials handling
• Labels and documentation
• Loading and unloading procedures
• Emergency response

Daily Operations Coordination

• Work closely with Dispatch and Operations regarding:
• Maintenance priorities
• Driver HOS issues
• Equipment downtime and repair status

What We Are Looking For

We are looking for someone who understands that fleet maintenance is not only about repairing trucks. It is about preventing failures, maintaining safe equipment, controlling costs and keeping the operation moving.

• Highly organized and proactive.
• Comfortable working directly with drivers, vendors and Operations.
• Strong at follow-up and problem solving.
• Cost-conscious and able to evaluate repair alternatives.
• Familiar with commercial vehicle maintenance and safety requirements.
• Comfortable working in a fast-moving transportation environment.
• Able to manage priorities when unexpected roadside or equipment issues arise.
• Experience with U.S. trucking operations, fleet maintenance, DOT compliance, FMCSA requirements and hazardous materials transportation is highly valued.

Our Objective

Maintain a safe, compliant and reliable fleet while controlling maintenance costs, reducing preventable roadside failures and supporting the daily needs of our cross-border transportation operation.