Fleet Maintenance Coordinator (Part-Time / Temporary)

University of Nevada-Las Vegas; Las Vegas (NV); On-site; USD 33,000 - 39,000; Part time

Job summary

UNLV seeks a part-time, temporary Fleet Maintenance Coordinator for the University Police Department, Southern Command. You will coordinate preventive maintenance, emergency repairs, and transport of departmental vehicles, serving as a liaison with internal mechanics and external vendors to keep fleets safe and compliant.

You will schedule maintenance, perform inspections, manage records, assist in emergency fleet swaps, and monitor inventories.

Qualifications

• High School Diploma or GED required.
• Nevada Driver’s License (or out-of-state with ability to obtain Nevada license). Driving record must meet NSHE standards.
• 1–2 years in fleet administration, maintenance coordination, or logistics; police department experience may be equivalent.

Responsibilities

• Schedule routine preventative maintenance and mechanical repairs for all Department vehicles.
• Perform fleet inspections for body damage, tire wear, warning lights, and emergency equipment.
• Serve as liaison with internal fleet mechanics, UNLV, CSN, external shops and upfitters.
• Maintain accurate maintenance logs, service histories, fuel usage, and work orders.
• Coordinate installation, troubleshooting, and removal of specialized police equipment.
• Assist in rapid cycling of spare vehicles during emergencies or service swaps.
• Monitor inventory including spare keys and basic maintenance supplies.

Skills

Fleet administration

Maintenance coordination

Logistics

Communication

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Google Suite

Job description

Fleet Maintenance Coordinator (Part-Time / Temporary)

Part-Time / Temporary position with the University Police Department, Southern Command.

This is around 20 hours per week (capped at 1,000 hours per fiscal year; schedule set by operational demand). This civilian position reports to the Lieutenant overseeing Fleet, has no supervisory responsibility, oversees the daily operational readiness, preventative maintenance, emergency repair coordination, and transport of departmental vehicles and specialized equipment. The Fleet Maintenance Coordinator acts as the central liaison between the Department and repair facilities, external commercial vendors, and specialized police upfitters to ensure both emergency and non-emergency vehicles remain safe, reliable, and compliant with operational standards.

Duties

• Vehicle Maintenance Scheduling: Schedule and coordinate routine preventative maintenance (oil changes, tire replacements, brake checks, state inspections, emissions testing and registration compliance) and mechanical repairs for all Department vehicles (marked, unmarked, motorcycles, and specialized units).
• Fleet Inspections & Quality Control: Perform routine visual and operational inspections of fleet vehicles for body damage, mechanical issues, tire wear, warning lights, and functional emergency equipment such as lights and sirens.
• Vendor & Service Liaison: Serve as the primary contact with internal fleet mechanics, including those at the University of Nevada, Las Vegas (UNLV) and the College of Southern Nevada (CSN); external mechanics, dealership service departments, repair shops and commercial vendors. Deliver and retrieve vehicles from on and off campus repair shops and upfitters, by operation, tow or trailer.
• Record Keeping & Database Management: Maintain accurate maintenance logs, service history records, recall notices, fuel usage, and work orders.
• Outfitting & Specialized Equipment Coordination: Coordinate the installation, troubleshooting, and removal of specialized police emergency equipment.
• Emergency & Unscheduled Fleet Support: Assist in rapidly cycling spare/pool vehicles into service during emergency breakdowns, accidents, or scheduled service swaps.
• Inventory Control: Monitor available vehicle stock, spare keys, emergency vehicle kits and equipment, and basic maintenance inventory (fluid top-offs, wiper blades, spare bulbs).

Minimum Qualifications

• Education: High School Diploma or equivalent (GED).
• Driver’s License: Valid Nevada Driver’s License, or a valid out-of-state license with the ability to obtain a Nevada license within the required timeframe. Driving record must meet NSHE’s standards for authorized drivers.
• Experience: Minimum of 1–2 years of experience in fleet administration, mechanical maintenance coordination, or logistics. Commensurate experience within a police department in a sworn or non-sworn position and with general knowledge of Fleet maintenance may be equivalent.
• Background Check: Must successfully pass a comprehensive criminal history background check, drug screen, polygraph and fingerprinting process required for law enforcement personnel.

Preferred Qualifications

• Automotive Service Excellence (ASE) Certification or similar.
• Prior experience managing emergency response fleets (Police, Fire, EMS) or municipal fleet systems.
• Familiarity with law enforcement in‑vehicle emergency equipment.
• Proficiency with Microsoft Excel, Word and Google Suite. Experience with fleet management or work order software.

Required Knowledge, Skills & Abilities

• Knowledge: Sound knowledge of basic automotive mechanics, routine maintenance schedules, and equipment troubleshooting.
• Organization & Multitasking: Ability to prioritize work orders, manage multiple vehicle timelines simultaneously, and react quickly to unexpected vehicle breakdowns while operating efficiently within a part‑time schedule.
• Communication: Clear oral and written communication skills to effectively coordinate with command staff, sworn and non-sworn personnel, mechanics and vendors.
• Service & Responsiveness: Respond promptly to vehicle and equipment requests from officers, supervisors, and command staff. Provide status updates on vehicles that are out of service, give realistic return‑to‑service timeframes, and follow up until the issue is closed.
• Integrity: High degree of personal integrity, discretion, and adherence to strict law enforcement safety standards and safety and security protocols.

Physical Requirements & Working Conditions

• Physical Effort: With or without reasonable accommodation, ability to stand, walk, bend, stoop, and reach for extended periods. Capability to lift and transport auto parts, tires, or equipment weighing up to 50 lbs.
• Driving: Frequent driving of various light‑duty vehicles, SUVs, trucks, and specialized public safety vehicles in diverse traffic and weather conditions.
• Environment: Work is performed in a mixed environment including indoor office settings, police garages/sally ports, auto repair shops, and outdoor parking lots under varying weather conditions.

Commitment to Diversity and Campus Values

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Salary

Pay Rate: $24.00 – $28.00 per hour

Job Category

Temporary

Exempt

No

Full-Time Equivalent

50.0%

Department Information

• University of Nevada, Las Vegas
• College of Southern Nevada
• Desert Research Institute
• Nevada State College

The Department Includes

• Patrol operations
• Detectives division
• Full-service 9-1-1 Communications Center
• K-9 unit
• Motors unit
• COPS unit
• Emergency management & large-scale event coordination

EEO/AA Statement

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

Title IX Statement

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: [phone]; Email: [e-mail], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both.

Safety and Security Statement

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment. References will be contacted at the appropriate phase of the recruitment process. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks. For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment. All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided). Recruitments that provide a work schedule are subject to change based on organizational needs.

Posting Close Date

(No date specified)