Fleet Maintenance Coordinator

Landstar; Jacksonville (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation

Medical plans

401(k) match

Tuition assistance

Job summary

Landstar is seeking a Trailer Maintenance Coordinator to ensure company-controlled trailing equipment remains safe and well-maintained. You will work with maintenance vendors, BCOs, agents, and internal teams to coordinate upkeep and approvals.

The role requires strong data entry, communication, and multi-tasking abilities, with focus on accurate recordkeeping and timely processing of repairs and DVIR documentation.

Qualifications

• High school diploma or GED required.
• One year of administrative customer support experience.
• Preferred: experience in transportation or vendor management.

Responsibilities

• Process and create work orders for repairs under $500.
• Maintain and update tracking spreadsheets daily.
• Process Vehicle Repair Orders (VROs) efficiently.
• Review repair history to identify duplicates and cost control.
• Provide phone support during high-volume periods.
• Manage Trailer911 email monitoring and POC/DVIR processing.
• Process invoices, inspection forms, POCs, and DVIR docs.
• Authorize repairs up to $1,500 and document estimates.
• Locate qualified repair facilities for company equipment.
• Educate vendors on Trailer Maintenance procedures.
• Research and identify trailing equipment inspections.
• Collaborate with Safety on trailer incidents.

Skills

Data entry

Communication

Problem solving

Multi-tasking

Phone support

PC skills

Time management

Customer support

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

What is Landstar?

Landstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry’s most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.

Location: Onsite – Jacksonville, FL

Schedule: Monday – Friday, 8am – 5pm or 12pm - 9pm

What work will you perform?

As a Trailer Maintenance Coordinator, you will be responsible for ensuring that Landstar’s company-controlled trailing equipment remains safe, compliant, and properly maintained. This position centers on providing exceptional internal and external customer support, with a strong focus on mechanical/automotive/fleet administrative functions. You will serve as a key point of contact, working closely with maintenance vendors, BCOs (Business Capacity Owners/CDL Owner Operators), Landstar Agents, and internal teams to coordinate and oversee equipment maintenance. The ideal candidate will demonstrate sound business judgment, the ability to make informed decisions, and the capacity to work independently while also collaborating effectively within a team environment.

Essential Responsibilities

• Process and create work orders for repairs under $500 with accuracy and timely turnaround.
• Maintain and update departmental tracking spreadsheets daily, ensuring all records are current and documented.
• Process Vehicle Repair Orders (VROs) efficiently while meeting established productivity standards.
• Review repair history to identify duplicate or recurring repairs and support cost-control efforts.
• Provide phone support during high-volume periods and assist the team as needed.
• Manage shared departmental functions, including Trailer911 email monitoring, repair tracking updates, and POC/DVIR roadside violation correction processing.
• Process invoices, inspection forms, POCs, and DVIR documentation accurately and promptly.
• Maintain a high level of attention to detail while managing multiple tasks in a fast-paced environment.
• Independently evaluate and authorize repairs for up to $1,500.
• Evaluate and document estimates received from vendors over $1,500.
• Perform follow-up calls to ensure repairs have been completed.
• Serve as a maintenance advisor to BCO’s utilizing company controlled trailing equipment.
• Independently locate and authorize qualified repair facilities to perform repairs for company-controlled equipment.
• Research parts distribution network for parts availability.
• Educate and counsel vendors who have failed to follow Trailer Maintenance procedures.
• Process a Purchase Order for each repair authorized.
• Provide Purchase Order #s to vendors for previously authorized work.
• Research and identify trailing equipment which needs to be inspected and ensure an inspection is completed and documented.
• Work with Safety Department on accidents involving company trailers.

Minimum Experience And Qualifications

• High school diploma or general education degree (GED), required
• One-year experience in administrative customer support roles

Preferred Experience And Qualifications

• 6 months transportation experience
• 6 months vendor account management experience
• 6 months automotive, dealership, fleet, or parts experience
• Combination of any three

Knowledge, Skills, And Abilities

• Knowledge of equipment and/or trailer repair and preventative maintenance standards; overall mechanical knowledge.
• Ability to handle high volume of calls daily
• Excellent data entry skills
• Effective communication and active listening skills
• Strong problem-solving skills
• Ability to multi-task and make educated decisions under pressure
• Strong PC skills (Word, Excel)
• Ability to work under pressure and meet deadlines
• Ability to work effectively with little supervision
• Good organizational and follow through skills
• Good negotiation skills

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team. Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow.

• We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e-mail to [e-mail].

Privacy Policy

Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.