Fleet & Licensing Specialist

PTR Premier Truck Rental; Fort Wayne (IN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

On-site gym

Swag & uniform/boot allowance

On-site micro-markets

Discounts on plans, vehicles, tools

Job summary

Premier Truck Rental in Fort Wayne, IN seeks a Fleet Licensing and Registration Specialist to keep PTR's growing fleet compliant and ready. You will manage titling, plating, and annual renewals across state and federal requirements, coordinating with internal teams, vendors, and government agencies.

The ideal candidate is detail-oriented, organized, and comfortable handling high volumes of documentation while meeting tight deadlines in a fast-paced environment.

Qualifications

• High school diploma or GED or 1–2 years in administration, fleet operations, licensing or related area.
• Strong organizational skills with attention to detail, accuracy, and follow-through.
• Ability to manage multiple deadlines while maintaining accurate records.
• Strong written and verbal communication with internal teams, customers, and agencies.
• Proactive and dependable, able to resolve issues as they arise.
• Familiarity with fleet documentation and regulatory requirements.

Responsibilities

• Manage registration and plating for new fleet equipment through INDOR portal and ensure documents are delivered to correct locations.
• Prepare and submit title documentation for new equipment to BMV accurately and on time.
• Coordinate shipment of plates, key tags, decals, and materials for new units.
• Manage title releases for sold equipment and maintain plate inventory records.
• Maintain electronic records in Microsoft D365 for new equipment, titles, and registrations.
• Coordinate annual plate renewals and distribute updated cab cards to fleet managers.
• Respond to internal/external requests for registration documentation and provide timely support.
• Order and track replacement plates for lost or damaged plates.
• Stay updated on licensing/titling changes and inform impacted teams.
• Coordinate annual renewal of PTR dealer licenses and related registrations.

Skills

Organizational skills

Attention to detail

Communication skills

Ability to manage deadlines

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Dynamics 365 (D365)

Job description

Are you in search of a company that resonates with your proactive spirit and entrepreneurial mindset? Your search ends here with Premier Truck Rental!

Company Overview

At Premier Truck Rental (PTR), we provide customized commercial fleet rentals nationwide, helping businesses get the right trucks and equipment to get the job done. Headquartered in Fort Wayne, Indiana, PTR is a family-owned company built on a foundation of integrity, innovation, and exceptional service. We serve a wide range of industries—including construction, utilities, and infrastructure—by delivering high-quality, ready-to-work trucks and trailers tailored to each customer’s needs. At PTR, we don’t just rent trucks—we partner with our customers to drive efficiency and success on every job site.

POSITION SUMMARY

The Fleet Licensing and Registration Specialist plays an important role in keeping PTR’s growing fleet moving by ensuring vehicles and equipment are properly titled, registered, plated, and compliant with applicable state and federal requirements.

In this role, you’ll manage licensing and registration activities throughout the lifecycle of PTR equipment—from titling and plating newly acquired units to processing annual renewals and releasing titles when equipment is sold. You’ll coordinate closely with internal teams, external facilities, customers, and government agencies to ensure documentation is accurate, deadlines are met, and plates and registration materials reach their destinations.

This is a great opportunity for someone who enjoys detailed, process-driven work and takes pride in keeping things organized and accurate. The ideal candidate is proactive, dependable, comfortable managing a high volume of documentation, and able to stay ahead of deadlines in a fast-paced environment.

LOCATION

Onsite in Fort Wayne, IN

RESPONSIBILITIES

• Manage the registration and plating process for new fleet equipment through the Indiana Department of Revenue (INDOR) portal, ensuring plates and documentation are delivered to the appropriate location.
• Prepare, organize, batch, and submit title documentation for new equipment to the BMV accurately and on time.
• Coordinate and track the shipment of plates, key tags, decals, and other required materials for new units arriving at external facilities.
• Manage title releases for sold equipment and ensure plates are removed, returned, and properly accounted for within PTR’s available plate inventory.
• Maintain accurate electronic records by scanning and saving new equipment, title, registration, and related documentation within Microsoft D365.
• Coordinate annual plate renewals for PTR fleet equipment, ensuring renewals are completed by required deadlines and updated registration cab cards are distributed to the appropriate customer fleet managers.
• Respond to internal and external customer requests for registration documentation and provide timely support when replacement or updated materials are needed.
• Order, track, and ship replacement plates for lost, stolen, or damaged plates.
• Stay current on changes to licensing, registration, plating, and titling requirements and communicate relevant updates to impacted teams.
• Coordinate the annual renewal of PTR dealer licenses and support other fleet licensing and registration needs as assigned.

REQUIREMENTS

MUST HAVE

• High school diploma or GED or, in lieu of education, 1–2 years of relevant experience in administration, fleet operations, licensing and registration, titling, documentation, or related area.
• Strong organizational skills with exceptional attention to detail, accuracy, and follow-through.
• Ability to manage multiple deadlines, requests, and priorities while maintaining accurate records.
• Strong written and verbal communication skills with the ability to work effectively with internal teams, customers, external partners, and government agencies.
• Proactive and dependable approach to work with the ability to identify and resolve issues as they arise.
• Comfortable working with detailed documentation and following established processes and regulatory requirements.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to learn and navigate systems used for fleet documentation, registration, and recordkeeping.
• Ability to thrive in a fast-paced, collaborative, team-oriented environment.

NICE TO HAVE

• Previous experience with vehicle or equipment titling, plating, licensing, or registration.
• Experience working with a fleet, dealership, rental, transportation, automotive, or equipment-related organization.
• Familiarity with BMV/DMV or state registration processes and documentation.
• Experience with Microsoft Dynamics 365 or a similar ERP or fleet management system.

Employee Benefits

Wellness & Fitness

Take advantage of our on-site CrossFit-style gym, featuring a full-time personal trainer dedicated to helping you reach your fitness goals. Whether you're interested in group classes, virtual personal training, personalized workout plans, or nutrition coaching, we’ve got you covered.

Exclusive Employee Perks

• PTR Swag & Uniform/Boot Allowance
• On-site Micro-Markets stocked with snacks and essentials
• Discounts on phone plans, supplier vehicles, mobile detailing, tools, and equipment
• Additional partner and vendor discounts

Performance Incentives (Commissions, Bonuses & Profit Sharing)

At PTR, we believe in rewarding success. Certain roles offer commission structures, bonuses, or profit-sharing opportunities based on performance. Incentive eligibility varies by position, so be sure to ask your recruiter about the compensation opportunities available for your role.

Comprehensive Benefits — Starting Day One

• Premium healthcare coverage (medical, dental, vision, mental health & virtual healthcare)
• 401(k) matching and long-term financial planning support
• Paid time off so you can recharge
• Life, accidental death, and disability coverage
• Ongoing learning and development opportunities

Training, Growth & Recognition

We partner with the Predictive Index behavioral assessment tool, which helps identify natural behavioral drives such as dominance, extraversion, patience, and formality. This tool supports hiring decisions, team development, and employee engagement throughout the entire employee lifecycle.

Culture & Connection — More Than Just a Job

At PTR, we don’t just build relationships with our customers—we build them with each other. Our tech-forward, highly collaborative culture is rooted in our core values.

Connect and engage through:

• PTR Field Days & Team Events
• The Extra Mile Recognition Program
• PTR Text Alerts & Open Communication

Employment Classification

Premier Truck Rental hires full-time, part-time, contractor, and intern positions, depending on business needs.

Benefits eligibility varies by employment classification. Contractors, interns, and part-time employees are not eligible for the full-time employee benefits package.

Equal Opportunity Employer

Premier Truck Rental is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law