Fleet Lease Coordinator

City Enterprises; Pearl (MS); On-site; USD 38,000 - 52,000; Full time

Job summary

City Enterprises seeks a Fleet Lease Coordinator to manage day-to-day operations of the company’s vehicle fleet, handling maintenance scheduling, vendor relations, and the logistics of leasing or purchasing vehicles.

The role emphasizes tracking maintenance, managing registrations and insurance, reducing costs, and ensuring safety compliance through strong organizational skills.

Qualifications

• High school diploma required; bachelor’s degree in logistics, supply chain management, or business administration preferred.
• 1–3 years of fleet administration, logistics, or transportation experience.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in fleet management software, Microsoft Office, and data analysis.
• Knowledge of transportation laws, vehicle maintenance, and safety regulations (DOT).
• Valid driver’s license required.

Responsibilities

• Vehicle Maintenance & Logistics: Schedule routine preventative maintenance, repairs, and inspections with external vendors to minimize downtime.
• Lease & Asset Management: Coordinate procurement, registration, licensing, and disposal of vehicles with leasing companies.
• Compliance & Safety: Ensure all vehicles comply with DOT regulations and safety standards.
• Record Keeping: Maintain databases for vehicle inventory, fuel consumption, driver records, and maintenance history.
• Vendor & Driver Coordination: Act as primary contact for drivers regarding vehicle issues and negotiate with repair vendors.

Skills

Strong organizational

Communication

Problem-solving

Education

High School diploma required

Bachelor's degree preferred

Tools

Fleet management software

Microsoft Office

Data analysis

Job description

Job Details

Job Location: PEARL, MS 39208. Position Type: Full Time. Education Level: High School. Travel Percentage: None. Job Shift: Day. Job Category: Admin - Clerical.

A Fleet Lease Coordinator

manages the day-to-day operations of a company's vehicle fleet, focusing on maintenance scheduling, compliance, vendor relations, and the logistics of leasing or purchasing vehicles. Key responsibilities include tracking maintenance, managing registrations/insurance, reducing costs, and ensuring safety compliance, typically requiring strong organizational skills.

Key Job Responsibilities

• Vehicle Maintenance & Logistics: Schedule routine preventative maintenance, repairs, and inspections with external vendors to minimize downtime.
• Lease & Asset Management: Coordinate the procurement, registration, licensing, and disposal of vehicles, working with leasing companies.
• Compliance & Safety: Ensure all vehicles comply with Department of Transportation (DOT) regulations and safety standards.
• Record Keeping: Maintain detailed databases for vehicle inventory, fuel consumption, driver records, and maintenance history.
• Vendor & Driver Coordination: Act as the primary point of contact for drivers regarding vehicle issues and negotiate with repair vendors.

This role may involve working in an office environment but often requires time in the field, including visiting maintenance shops or interacting with drivers, subjecting the coordinator to noise, temperature changes, and vehicle fumes.

Qualifications

• Education: A high school diploma is required, though a bachelor’s degree in logistics, supply chain management, or business administration is often preferred.
• Experience: 1–3 years of experience in fleet administration, logistics, or transportation.
• Skills: Strong organizational, communication, and problem‑solving skills are essential.
• Technical Proficiencies: Proficiency in fleet management software, Microsoft Office Suite, and data analysis.
• Knowledge: Understanding of transportation laws, vehicle maintenance, and safety regulations (DOT).
• License: A valid driver's license is required.