Fleet Inventory Specialist

Physical Intelligence; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

ERP or MRP system experience

Forklift certification

Familiarity with robotics or hardware

Experience using Linear ticketing

Job summary

Physical Intelligence in San Francisco is seeking an Inventory Specialist to own the Robotics Technician Team stock across sites. You will receive shipments, label and place items, and keep the system synchronized with real-world counts.

The role emphasizes disciplined cycle counting, accurate reporting, and seamless cross-site transfers, ensuring parts are in stock when technicians reach for them. You will collaborate with engineers and site leads to optimize fulfillment and minimize stockouts.

Qualifications

• Managing inventory system and cycle counts in lab/manufacturing settings.
• Identify robot parts by number and understand part-number importance.
• Experience with packing lists, POs, labeling, RMAs.
• Use lookups, pivots, and produce clean sheets for others to read.
• Count accuracy with recorded variance reasons.
• Clear cross-functional reporting and communication with teams.
• Ability to lift/move stock and be on the floor most of the day.

Responsibilities

• Own the inventory system for all technician stock with one record per part.
• Set minimum and maximum levels per site and reorder before minimum.
• Run weekly cycle counts and monthly full counts on arms and high-value items.
• Receive shipments the day they land, label and store in correct bin.
• Log serials for PiBuild arms and stage them for shift needs.
• Flag short shipments, damage and incorrect parts the same day.
• Keep cross-site stock at minimum, log moves, and reconcile system.
• Own rework and returns queue with tracking by serial and reason.
• Consolidate reorders, track lead times, and report weekly/monthly.
• Deliver stock reports to managers and leads.

Skills

Inventory management

Hardware identification

Receiving & shipping

Spreadsheet fluency

Detail oriented

Strong communication

Physical requirements

Job description

Who We Are

Physical Intelligence is bringing general-purpose AI into the physical world. We are a group of engineers, scientists, roboticists, and company builders developing foundation models and learning algorithms to power the robots of today and the physically-actuated devices of the future.

The Team

The Robotics Technician Team works closely with PI's fleet operations and engineering teams to maintain the robotic platforms that power our AI research. The team is collaborative, fast-moving, and deeply technical, and this role is a direct partner to the technicians and engineers who depend on parts being in stock to keep robots running.

About the Role

The Inventory Specialist owns every part the Robotics Technician Team stocks, at every site, in one system of record. You will receive and put away shipments, run cycle counts, set and maintain stock levels with shift leads, move stock between sites, manage the rework and return queue for robot arms and parts, and consolidate reorders. When a technician reaches for a part, it is there, labeled, and counted.

In This Role You Will

• System of Record

  • Own the inventory system for all technician team stock, with one record per part: part number, description, location by site and bin, quantity on hand, minimum, maximum, and source.

  • Set minimum and maximum levels per site with shift leads, and reorder before a part reaches minimum.

  • Run weekly cycle counts on high-turn parts and a monthly full count on robot arms and high-value items, reconciling every variance with a recorded reason.

• Receiving & Put-Away

  • Receive every shipment the day it lands, verify it against the order, label it, and put it away in the correct bin at the correct site.

  • Receive PiBuild arm shipments, log serials, and stage arms for the shift that needs them.

  • Flag short shipments, damage, and incorrect parts to the lab manager and the vendor the same day.

• Cross-Site Stock

  • Keep every site stocked to minimum, run transfers on the site shuttle, and log every move so the system matches the shelf.

  • Build and maintain shift kits and site toolboxes against a published tool list, audit them on a set cadence, and replace what is missing.

  • Keep bins, labels, and shelf locations consistent across sites so a rotating technician finds the same part in the same place.

• Returns & Rework

  • Own the rework and return queue: broken arms, failed parts, and vendor returns tracked with a serial, a reason, and a destination.

  • Ship reworked arms and returns back to PiBuild or the vendor on a schedule, with no item in the queue longer than two weeks.

  • Track what comes back so a returned arm re-enters stock the day it arrives.

• Purchasing Support & Reporting

  • Consolidate reorders across the team, place orders within set limits, and route anything above those limits to the lab manager.

  • Track lead times by part and vendor, and flag long-lead items before they become stockouts.

  • Compare stocked parts against the BOM and flag gaps to engineering.

  • Deliver a weekly stock report to the lab manager and shift leads (items below minimum, stockouts, inbound, rework queue age) and a monthly spend view by category.

What We Hope You'll Bring

• Inventory Experience: 2+ years in inventory, stockroom, or materials in a lab, manufacturing, or field service environment, including running an inventory system and cycle counts.

• Hardware Familiarity: Able to identify robot arms, connectors, cables, and fasteners by part number, and understands why the part number matters.

• Receiving and Shipping: Packing lists, purchase orders, labeling, and RMAs.

• Spreadsheet Fluency: Lookups, pivots, and clean sheets other people can read.

• Detail Oriented: Count accuracy and a recorded reason for every variance.

• Strong Communication: Clear written reports and direct cross-functional communication with shift leads, engineers, vendors, and partner sites.

• Physical Requirements: Lifting, moving stock between sites, and being on the floor most of the day.

Bonus Points

• ERP or MRP system experience

• Forklift certification

• Familiarity with robotics or automation hardware

• Experience using Linear ticketing system

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.