Fleet Inventory & Purchasing Specialist

City of Billings; Billings (MT); On-site; USD 28,000 - 36,000; Full time

Job summary

The City of Billings is seeking an Inventory Control Specialist to perform automotive and heavy equipment purchasing and storekeeping duties, maintain inventory records, and ensure accurate stock levels.

Salary range is $20.39–$25.99 per hour, depending on education, experience, and training. Workweek is Monday through Friday, 8:00 a.m. to 4:30 p.m., with duties including receiving, storing, issuing parts, and operating purchasing systems.

Qualifications

• High school diploma or equivalent.
• Two years of specialized training beyond high school in automotive and heavy equipment parts warehousing, inventory control, and storeroom operations.
• Must have strong interpersonal skills.
• A valid Montana driver's license or one must be obtained within thirty (30) days of employment.
• Must be able to operate personal computers and be proficient with Microsoft Office and Fleet Inventory applications, or equivalent.
• Forklift certification or must be obtained within thirty (30) days of employment.

Responsibilities

• Orders, receives, ships, stores, and issues parts, supplies, tools, and equipment.
• Purchases certain commodities within budgetary constraints and monetary limits established by Fleet Services Manager.
• Makes independent judgments on purchases within purchasing policy guidelines.
• Researches vendors and specifications for needed supplies and equipment to determine optimal combination of price, quality, and speed of availability.
• Decides from which vendor to purchase items and the appropriate means of delivery.
• Interviews vendors and obtains quotes if necessary.
• Effectively communicates basic information with staff, public and vendors.
• Prepares bids for parts and supplies.
• Reconciles reports from data entry to ensure proper inventory and charges to user divisions; makes corrected accounting entries as necessary.
• Maintains operation of warehouse/stockroom, including timely and adequate purchasing of needed supplies; and maintains accurate inventory information.
• Orders, picks up and delivers parts and supplies as needed.
• Verifies incoming items against invoices and purchase orders.
• Receives, unpacks, and stores goods and supplies in proper storage places.
• Logs stock received.
• Provides front counter customer service for division and other City employees and vendors.
• Follows up on back orders.
• Keeps records of goods received and issued.
• Updates computer files to maintain accurate records of stock flows, equipment history, departmental charges, and future needs.
• Consults with division employees on their specific needs to avoid production or service lags due to insufficient stock of supplies and equipment.
• Takes and maintains inventories.
• Determines stock levels for ordering and disposal.
• Maintains and cleans the storeroom.
• Operates complex computer systems and programs for purchasing and inventory control.
• Perform other duties as assigned.

Skills

Strong interpersonal skills

MS Office proficiency

Fleet Inventory software

Montana driver's license

Forklift certification

Education

High school diploma or equivalent

Two years of specialized training beyond high school in automotive/heavy equipment warehousing

Job description

The City of Billings is seeking an Inventory Control Specialist to perform automotive and heavy equipment purchasing and storekeeping duties, maintain inventory records, and ensure accurate stock levels.

Salary range is $20.39–$25.99 per hour, depending on education, experience, and training. Workweek is Monday through Friday, 8:00 a.m. to 4:30 p.m., with duties including receiving, storing, issuing parts, and operating purchasing systems.