Fleet & Facilities Manager

NABIS; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision

On-site snacks and beverages

Competitive compensation

Job summary

Nabis is seeking a Fleet & Facilities Manager to run day-to-day fleet and facility operations at our Bronx site. You will own maintenance programs, vehicle inspections, and safety compliance while coordinating with vendors and ensuring audit-ready documentation.

This hands-on role requires strong organizational skills and a proactive approach. The ideal candidate has 3–5+ years in fleet or facilities roles, with knowledge of DOT/FMCSA rules and experience using inspection systems.

Qualifications

• 3-5+ years of experience in fleet, facilities, logistics, or warehouse operations.
• Knowledge of DOT, FMCSA, CDL regulations and compliance requirements.
• Experience coordinating vendors and managing repairs or site-level projects.

Responsibilities

• Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness.
• Manage preventative maintenance programs and ensure timely tracking and completion.
• Conduct vehicle inspections and enforce driver pre- and post-trip compliance.
• Maintain vehicle readiness, including cleanliness and proper stocking of supplies.
• Ensure vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed.
• Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors).
• Source and coordinate local vendors for maintenance, repairs, and site needs.
• Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around).
• Maintain audit-ready documentation across fleet, safety, and facility operations.
• Support daily site operations to ensure smooth execution.

Skills

Fleet operations

Facilities maintenance

Vendor management

Safety & compliance

DOT/FMCSA knowledge

Problem solving

Organizational skills

Tools

Whip Around

Job description

About Nabis

Nabis is the #1 licensed cannabis wholesale platform in the world, supplying $1B+ worth of cannabis products annually from hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.Through modern, scalable infrastructure, our mission is to empower the world to discover cannabis by providing choice, access, and innovation. We’re at the forefront of this movement, building an innovative, technology-first platform to scale the entire cannabis industry. Backed by Y Combinator and investors, including DoorDash Co-Founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co-founder Justin Kan, Nabis is rapidly expanding across the U.S. with the goal of becoming the largest and most influential cannabis distribution network globally.

Candidate must be based in Bronx, NY and comfortable with 50 - 75% travel

About the Role

The Fleet & Facilities Manager is responsible for executing all fleet, facilities and safety operations at the site, ensuring vehicles, equipment, and facility systems are safe, compliant, and fully operational. This is a hands-on role that owns day-to-day maintenance, inspections, vendor coordination, and site readiness. They ensure preventative maintenance programs, safety standards, and compliance requirements are consistently met, while quickly resolving issues that impact operations. Operating with a high level of ownership, this role manages site-level vendors, tracks asset performance, and maintains accurate system data to support compliance and operational visibility. The ideal candidate has a strong background in fleet operations and facilities maintenance, with excellent organizational, vendor management, and problem-solving skills.

Responsibilities

• Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness
• Manage preventative maintenance programs and ensure timely tracking and completion
• Conduct vehicle inspections and enforce driver pre- and post-trip compliance
• Maintain vehicle readiness, including cleanliness, organization, and proper stocking of supplies
• Ensure vehicle systems (e.g., telematics, cameras) are functioning and elevate issues as needed
• Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)
• Maintain readiness of warehouse equipment (e.g., forklifts, aislemasters), including proper charging and usage
• Ensure compliance with DOT, FMCSA, OSHA, and company standards
• Support resolution of driver-related incidents, including breakdowns, accidents, and citations
• Own building and equipment inspection schedules and resolve audit or compliance issues

Vendor Management & Project Execution

• Source and coordinate local vendors for maintenance, repairs, and site needs
• Obtain and compare quotes within defined guidelines
• Schedule work, manage scope execution, and drive timelines to completion
• Oversee execution of site-level projects (repairs, upgrades, maintenance)
• Monitor vendor performance and relocate issue related to quality, cost, or timelines
• Coordinate vendors for diagnostics, repairs, and preventative maintenance

Systems, Data & Documentation

• Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around)
• Own accuracy and completeness of maintenance, inspection, and compliance data
• Review and resolve defects to ensure proper tracking and compliance
• Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
• Maintain audit-ready documentation across fleet, safety, and facility operations
• Provide updates on fleet readiness repairs_ and site conditions

Inventory, Supplies & Site Support

• Manage inventory of supplies, tools, and basic equipment
• Monitor usage and proactively reorder supplies to prevent stockouts
• Restock fleet and facility supplies as needed
• Maintain organization of equipment, tools, and staging areas
• Support daily site operations as needed to ensure smooth execution

Safety & Compliance

• Serve as the primary safety point of contact for the site and execute site-level safety programs
• Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems
• Conduct routine safety walkthroughs, track corrective actions, and elevate unresolved issues
• Lead site-specific onboarding and refresher training related to safety protocols and equipment use
• Lead or support incident investigations, reporting, and corrective action plans
• Coordinate with local emergency response agencies as needed
• Ensure compliance with fire, city, and regulatory requirements

Success in This Role

• Looks Like Fleet, equipment, and facilities are consistently operational, compliant, and ready for use
• Preventative maintenance, inspections, and equipment charging programs are completed on time without gaps
• Vehicles are route-ready daily with minimal downtime or last-minute issues
• Facility issues are identified early and resolved quickly with minimal impact to operations
• Vendors are responsive, cost-effective, and deliver quality work on schedule
• Safety standards are consistently followed, with no major compliance gaps or repeat issues
• Site is audit-ready at all times, with accurate and complete documentation across systems
• Data in systems (e.g., inspections, work orders, maintenance records) is accurate, timely, and reliable
• Inventory and supplies are well-managed, with minimal stockouts or excess
• Issues are owned and resolved at the site level, with clear escalation when needed

Qualifications

• 3-5+ years of experience in fleet, facilities, logistics, or warehouse operations
• Working knowledge of DOT, FMCSA, and CDL-related regulations and compliance requirements
• Experience managing fleet maintenance, inspections, and preventative maintenance programs
• Ability to perform basic diagnostics and troubleshoot fleet and facility equipment issues
• Familiarity with warehouse equipment such as forklifts, aislemasters, balers, or similar systems
• Experience coordinating vendors, obtaining quotes, and managing repairs or site-level projects
• Experience working with systems such as Whip Around or similar tools for inspections, work orders, and tracking
• Strong understanding of safety and compliance in operational environments (e.g., OSHA, warehouse safety standards)
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
• Ability to work in a hands-on, fast-paced environment with a high level of ownership and accountability

Compensation & Benefits:

Compensation $80,000 - $90,000

• You’ll work at the fastest growing cannabis startup
• Medical/Dental/Vision offered to all full-time employees.
• Well-rounded co-workers and teammates that are all striving towards the same goal.
• Nabis maintains a fun and energetic culture!
• Competitive compensation.
• On-site snacks and beverages.

Nabis is an Equal Opportunity Employer

Nabis is seeking to create a diverse work environment because all teams are stronger with different perspectives and life experiences.

We strongly encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply.

We do not discriminate on the basis of race, gender, religion