Fleet & Equipment Coordinator

Rapoza Landscape; East Falmouth (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid time off

Simple IRA with company match

Professional development

Job summary

Rapoza Landscape is seeking a Fleet & Facilities Manager to optimize our vehicle fleet and maintain facilities. You will oversee maintenance, budgeting, and vendor relationships while ensuring safe, compliant operations across the fleet.

The role involves data analysis to optimize fleet size, coordinating repairs with service providers, and preparing budgets. Join a hands-on team focused on efficiency, reliability, and cost control in a dynamic landscaping environment.

Qualifications

• Proven experience in fleet management or a related field.

Responsibilities

• Oversee vehicle maintenance and repairs for the fleet.
• Manage budget, fuel, and acquisition planning.
• Coordinate with mechanics and service providers for repairs.
• Maintain records of registrations, insurance, and maintenance.
• Organize shop and yard, ensure readiness for crews.
• Foster vendor relationships and manage deliveries for jobsites.
• Ensure DOT compliance and safety standards across the fleet.

Skills

Fleet management

Data analysis

Budgeting

Vehicle maintenance

DOT compliance

Communication

Job description

Join Rapoza Landscape as our Fleet & Equipment Coordinator and take charge of optimizing our vehicle fleet and ensuring the smooth operation of our facilities. From scheduling repairs to managing budgets, you'll play a key role in enhancing efficiency and minimizing costs. Your responsibilities will include Vehicle Maintenance and repairs, Asset & Budget management, managing vendor relationships, and implementing strategies for seamless operations. If you're a dynamic professional with a knack for managing both fleet and facilities with precision, join us in shaping the success of Rapoza Landscape.

Responsibilities

• Vehicle Maintenance and Repairs:
• Ensure the regular maintenance and repair of all fleet vehicles to keep them in optimal condition inside and out.
• Maintain and make repairs as needed on small engine equipment.
• Schedule routine inspections and coordinate with mechanics or service providers for necessary repairs every week.
• Occasional “on the jobsite” maintenance on heavy equipment ie; shoveling out tracks and greasing all machines.
• Asset Management:
• Maintain accurate records of all fleet vehicles, including registration, insurance, and maintenance history.
• Monitor fuel consumption, mileage, and overall vehicle performance.
• Fuel all vehicles as needed at the end of the day.
• Ensure all vehicles are organized and lined up for crews in the morning for a smooth rollout.
• Ensure trucks are loaded at the end of the day with all materials needed for the next day.
• Budgeting and Cost Control:
• Develop and manage the fleet budget, including fuel expenses, maintenance costs, and vehicle acquisition.
• Implement cost-saving initiatives without compromising the efficiency and safety of the fleet.
• Keep inventory of power equipment and tools.
• Weekly tool inspections of vehicles to ensure each truck has what It needs.
• Compliance and Regulations:
• Stay informed about local, state, and federal regulations regarding vehicle safety and emissions.
• Ensure that all fleet operations comply with relevant laws and regulations.
• Ensure all vehicles have what is required for DOT.
• Fleet Optimization:
• Analyze data to optimize the size and composition of the fleet for maximum efficiency.
• Organize and maintain cleanliness of shop & yard to ensure maximum use of space.
• Implement technologies or systems to improve fleet management processes.
• Relationship Management:
• Collaborate with vendors, suppliers, and service providers to ensure quality service and cost-effectiveness.
• Manage deliveries and order materials needed to support Account Managers & Production Managers for their jobsites.
• Build and maintain relationships with all vendors, including drivers and management.
• Work together with Mechanic and maintain a good working relationship.

Qualifications

• Proven experience in fleet management or a related field.
• Strong knowledge of vehicle maintenance, safety regulations, and compliance.
• Excellent organizational and communication skills.
• Ability to analyze data and make informed decisions.
• Valid MA Driver's license and DOT card (preferred).
• Willingness to work in inclement weather and on Saturdays.
• Positive attitude, reliability, and strong work ethic
• Ability to lift heavy objects up to 80 lbs.

FLEET AND FACILITIES MANAGER

• Physical ability to perform tasks involving lifting, bending, walking, carrying, and pushing.

Benefits

• Medical and dental insurance
• Paid time off
• Simple IRA with up to 4% company match
• Professional development assistance