Fleet Coordinator

Arizona Department of Administration; Phoenix (AZ); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid holidays

Vacation time

Sick time

Deferred compensation

Wellness plans

Tuition reimbursement

Job summary

Arizona Department of Forestry and Fire Management (DFFM) is seeking a Fleet Coordinator to plan, organize, direct, and control the operation of the DFFM fleet and equipment facility across the state. The role covers maintenance, service for vehicles and heavy equipment, and coordination with ADOT for emissions inspections and compliance.

The Fleet Coordinator will manage warranties, recalls, accidents, and expenditures, and ensure proper disposal of excess property.

Qualifications

• Proven ability to communicate clearly and effectively with staff and customers.
• Experience developing and improving maintenance management processes.
• Ability to analyze fleet data and generate actionable insights.
• Familiarity with vehicle service policies and maintenance practices.

Responsibilities

• Plan, organize, direct, and control the operation of the DFFM fleet and equipment facility.
• Coordinate preventive maintenance (PM) for state vehicles and equipment.
• Maintain inventory counts of statewide fleet and ensure proper disposal of excess equipment.
• Provide guidance on repairs, warranties, and policy compliance.
• Interact with management and customers on fleet-related issues.
• Oversee fleet assets in alignment with business and financial plans.

Skills

Oral communication

Written communication

Problem solving

Maintenance processes

Data analysis

Computer skills

Education

Job description

DEPARTMENT OF FORESTRY AND FIRE MANAGEMENT

In partnership with local, county, state, and federal agencies, the Arizona Department of Forestry and Fire Management (DFFM) protects Arizona’s people by: providing coordination and resource response for the suppression and management of wildland fire; delivering education to aid in wildland fire prevention; providing integrated management strategies, technical assistance and information through various Department programs; collaborating in forest restoration projects; and ensuring fire and life safety through permitting, plan reviews and building inspections.

Fleet Coordinator

Address: 2901 W Pinnacle Peak Rd Phoenix, AZ 85027

Salary: $24.7086 - $26.4424 Hourly

Grade: 19

Closing Date: Open Until Filled

Job Summary

The purpose of the Arizona Department of Forestry and Fire Management (DFFM) Fleet Coordinator is to plan, organize, direct, and help control the operation of DFFM fleet and its equipment facility. This includes complete maintenance and service for all DFFM vehicles and heavy equipment located throughout the state. The Fleet Coordinator will act as the point of contact for warranty and recall activity, accidents, abuse, tracking, parts and repair expenditures, and ensuring DFFM fleet compliance with preventive maintenance and emissions inspections with the Arizona Department of Transportation (ADOT). The Fleet Coordinator will communicate guidance and policy compliance regarding repair of vehicles and DFFM equipment. The Fleet Coordinator will interact with DFFM personnel to determine and obtain appropriate support vehicles and equipment requirements. This position requires managing a physical inventory count of all statewide excess property and ensuring its proper disposal. Working with the Fleet Manager, this position requires oversight of all fleet assets working with business plan strategies and operational/financial plans.

Job Duties

• Screening, acquiring, receiving, oversight of repair and delivery, input and tracking equipment. Evaluating agency fleet needs. Manage inventory and transfer of equipment, manage physical inventory count, including excess property and FEPP equipment. Ensure proper disposal of excess equipment according to related rules and regulations.
• Communicate with DFFM staff to schedule Preventive maintenance (PM) for their State vehicles, coordinating repairs, monitoring usage, compiling monthly mileage/repair reports, and recommending appropriate repair/ replacement.
• Analyze data and business functions to determine the health of vehicles and make corrective action as necessary to optimize the vehicle repair process and customer support. Evaluate maintenance performance and compliance with policies, regulation, and laws. Preparing reports regarding equipment performance, best maintenance practices, safety work standards, preventative maintenance, and materials management.
• Provide guidance to DFFM regarding preventative maintenance (where to have vehicles serviced and paperwork), accident procedures/paperwork. Meets with DFFM personnel to ensure fleet management policies and procedures are being followed.
• Interacts with upper management and customers on various support related issues.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• Administration and concept of fleet operations.
• DFFM equipment including: heavy duty offroad equipment, heavy truck and automotive equipment used in daily operations, and all agency vehicles.
• Fleet data systems used in defining business functions, process, and operations.
• Federal, State, ADOA, and ADOT equipment service policies, rules, and regulations related to managing a statewide fleet organization.
• Vehicle and equipment repair, service requirements and procedures for maintenance operations.
• Parts and warehouse/bay applications.
• Report preparation, problem solving, evaluation of equipment and vehicles, and summarizing a variety of technical data to customers.

Skills in:

• Oral and written communication.
• Problem solving resolutions regarding fleet/ equipment.
• Developing maintenance management processes using computer applications and software.
• Determining corrective courses of action when problems are identified.
• Performance information for management decision-making purposes.
• Use of personal computers and available software.

Ability to:

• Effectively communicate using written and verbal skills to DFFM personnel and customers regarding preventative maintenance.
• Understand acquirement of vehicles and equipment, understanding of policies, guidelines, and manufacture's service and repair manuals.
• Drive on State business.

Selective Preferences

• Experience in a wide variety of vehicle maintenance and fleet management operations, including shop operations, equipment operations, specialized repair and vehicle operations, vehicle and parts management.

Pre-Employment Requirements

• Valid Arizona Drivers License

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition reimbursement eligible after one year of employment

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute.
• Enrollment eligibility will become effective after 27 weeks of employment.
• The current contribution rate is 12.00%

Contact Us

If you have any questions please feel free to contact Selene Rojas at [e-mail] for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Advertised: 01 Jun 2026 US Mountain Standard Time
Applications close: