Fleet Coordinator

Milwaukee Area Technical College; Oak Creek (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

Milwaukee Area Technical College seeks a Fleet Coordinator to oversee fleet maintenance, vehicle allocation, and readiness to ensure safe, reliable operations across campus. This role ensures proper records, policy adherence, and cross-functional collaboration with administrators and staff.

Responsibilities include coordinating external vendor services, leading driver safety training, asset management, and continuous process improvement. Regular travel across campus sites may be required.

Qualifications

• Associate degree or technical diploma in Automotive Technology, Business, Logistics, or related field.
• Three to five years of experience in fleet operations, vehicle maintenance, or asset management.
• Equivalent combination of education and directly related experience accepted.

Responsibilities

• Fleet Car Servicing Oversight: coordinate service/repair with vendors and set maintenance policies.
• Vehicle Allocation Program Management: ensure staff have safe, reliable vehicles and manage asset use.
• Vehicle Readiness Program Execution: monitor servicing, verify maintenance standards, keep vehicle records.
• Training and Driver Readiness Oversight: provide driver safety training and maintain approved drivers list.
• Management of Fleet Assets: review capital requisitions, manage licensing/titling, maintain asset inventory.
• Collaborative Teamwork: foster positive relations with staff, faculty, and administrators.
• Ethics and Confidentiality: uphold ethics and handle information discreetly.
• Continuous Learning & Professional Development: pursue best practices and participate in workgroups or training.

Skills

Fleet Operations

Vendor Coordination

Asset Management

Driver Training

Record Keeping

Budgeting

Policy Development

Safety Compliance

Education

Associate degree or technical diploma in Automotive Technology, Business, Logistics

Five years of related fleet operations experience

Equivalent combination of education and experience

Job description

Description

Under the direction of the Manager, Facilities, the Coordinator, Fleet is responsible for the administration, management, and operation of Fleet maintenance functions. The position organizes, coordinates, performs and directs the repair, maintenance and upfitting of the joint services and Public Safety vehicle fleet. The position is also responsible for vehicle allocation, vehicle readiness standards and asset management of fleet vehicles to ensure safe and reliable vehicles are available to meet operational needs.

Work is within a cross-functional, diverse, challenging, and high-volume environment that requires multitasking skills, the ability to meet deadlines and deal with difficult situations. Operates with strong professional judgment, accuracy, and decision making with minimal supervision. Daily responsibilities are completed independently using established policies and general objectives with interaction with supervisor limited to problems or unusual conditions.

Characteristic Duties and Responsibilities

• Fleet Car Servicing Oversight: Provides oversight of fleet car servicing by coordinating service and repair of vehicles with outside vendors. Serves as the primary contact for fleet services maintenance vendors. Manages and develops maintenance policies and procedures.
• Vehicle Allocation Program Management: Collaborates with administrators to ensure appropriate staff receive safe and reliable vehicles to meet operational needs of the institution. Manages effective utilization of vehicle assets.
• Vehicle Readiness Program Execution: Manages vehicle readiness by monitoring and ensuring all vehicles are properly serviced. Conducts evaluations of fleet vehicles to verify that maintenance standards are met. Maintains vehicle and equipment records including the internal gas & maintenance card program, telematics reporting and connectivity, and Commercial Motor Vehicle (CMV) and Commercial Driver License (CDL) vehicles for compliance requirements.
• Training and Driver Readiness Oversight: Provides training and presentations related to driver safety to facilitate driver readiness and compliance with policy. Conducts and/or attends and contributes to driver safety meetings with employees. Reviews and assesses the approved drivers list to facilitate alignment between policy and operational needs.
• Management of Fleet Assets: Reviews capital requisitions in alignment with procurement guidelines and objectives. Administers fleet licensing and titling procedures. Maintains fleet asset inventory and develops asset management policies and procedures.
• Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.
• Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.
• Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
• Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

Required Education & Experience: Associate's degree or technical diploma in Automotive Technology, Business, Logistics, or a related field, with three (3) years of experience in fleet operations, vehicle maintenance, automotive service, or a related area; OR

Five (5) years of directly related experience in fleet operations, vehicle maintenance or repair, automotive service, or vehicle/equipment asset management, which demonstrates the knowledge and abilities required for the position; OR

An equivalent combination of education and directly related experience, where each year of qualifying experience beyond the minimum may substitute for the required education on a year-for-year basis.

Required Licensure/Certification: A valid driver's license

Knowledge, Skills, & Abilities

• Knowledge of Department of Transportation regulations governing the use of commercial vehicles.
• Knowledge of maintenance and servicing requirements for a commercial fleet.
• Knowledge of new technologies and best practices associated with fleet management.
• Skill in coordination of fleet vehicle utilization.
• Skill in conducting evaluations of vehicles to assess safety and reliability.
• Ability to conduct training on topics relevant to the position.
• Ability to coordinate service and repair of vehicles with external vendors.
• Ability to maintain accurate and timely records of crucial data related to vehicle maintenance and safety.
• Ability to budget and manage capital expenditures.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations.
• Proficiency in the use of computers and software specific to position, including spreadsheets and the Internet.
• Ability to work successfully with minimal supervision and serve as a leadership role to others.
• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

CORE COMPETENCIES

• Customer focus
• Action oriented
• Values differences
• Self-development
• Compassion
• Cultivates innovation
• Optimizes work processes
• Ensures accountability
• Collaborates
• Interpersonal savvy
• Communicates effectively
• Instills trust

Supplemental Information

Hours This position is 40 hours per work week. Hours are Monday-Friday, 8:00 a.m.-4:30 p.m. Position requires regular travel to all campus sites. Occasional weekend availability may be required. * Work hours and location are subject to change based on department.

Compensation Salary pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal salary equity, and a review of the applicant's employment and educational background as listed on the job application.

EEO Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email [e-mail].