Fleet Coordinator

Centers for Independence; Milwaukee (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Centers for Independence in Milwaukee, WI is seeking a Facilities Associate to assist with administrative duties, ordering, and fleet maintenance. You will act as a lead when the Facilities Manager is unavailable and manage the facilities helpdesk system, coordinating maintenance and repairs across company vehicles.

Responsibilities include coordinating work requests, monitoring fuel use, and ensuring compliance with safety and insurance requirements.

Qualifications

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum 5 years of facilities and fleet maintenance experience.
• Valid Wisconsin driver’s license with clean motor vehicle record.
• Travel up to 20% in the communities we serve.
• Maintain vehicle liability insurance as required by policy.

Responsibilities

• Assist facilities department with administrative duties and ordering.
• Lead in the absence of Facilities Manager and manage helpdesk tickets.
• Coordinate maintenance work orders and vehicle upkeep.
• Audit fuel receipts and report suspicious activity.
• Coordinate conference room setups, relocations, and moving supplies.
• Perform basic repairs and upkeep of landscaping and parking areas.
• Collaborate with staff to achieve goals and communicate issues to supervisor.
• Attend safety trainings and participate in department quality activities.

Skills

Leadership

Communication

Problem-solving

Education

High School Diploma or GED

Tools

Microsoft Office

Teams

Facilities Helpdesk System

Fleet software

Job description

Position Type Full Time

Job Shift 1st Shift

Education Level High School Diploma, HSED or GED

Travel Percentage Up to 25%

Category Facilities

Description

Job Purpose:

This position assists the facilities department with general administrative duties, consumable ordering, inventory management and coordinating vehicle maintenance, expenditures, and repairs for on all company vehicles. Employee will act as a lead in the absence of the facilities management.

Essential Job Functions:

(Reasonable Accommodations may be made to enable individuals with disabilities to perform these essential functions.)

1. Assume a back-up operational lead when Facilities Manager is unavailable.

2. Operate and maintain Facilities Helpdesk management database system, process, and monitor work orders for repair, preventive maintenance, custodial service

3. Work closely with Facilities Manager in assigning and closing out maintenance work request tickets.

4. Audit monthly fuel receipts for credit card misuse and/or fraud. Report any suspicious activity to appropriate program manager.

5. Facilitate consumable purchase orders, including in-house delivery

6. Maintain basic vehicle upkeep on all company vehicles, including monthly inspection records.

7. Coordinate conference room and lobby set-up requests, office relocations and moving of supplies

8. Perform manual repairs as needed.

9. Conduct general upkeep procedures for landscaping and parking lot.

10. Will collaborate and assist with all levels of personnel within the program to achieve common goals as directed by manager.

11. Communicate any issues related to daily assignments to manager on duty.

12. Attend departmental and agency-wide safety briefings and training sessions as required

13. Participate in department quality planning activities, continuous improvement, logic models, performance metrics.

14. Maintain valid Wisconsin driver’s license Valid Wisconsin driver’s license, without limitations that are incompatible with duties & responsibilities and a motor vehicle record acceptable to program and/ or contractual requirements

15. Maintain vehicle liability insurance in accordance with agency policy if driving own vehicle

Qualifications

Required Education, Experience, Certifications, Licensure and Credentials : (Where appropriate, education and/or experience may be substituted)

Minimum Required Education: High School Diploma or GED required. Bachelor’s degree preferred

Minimum Required Experience: 5 years’ experience in facilities and fleet maintenance

Required License – Certification – Registration:

Issued By Governing Body (if applicable):

Travel outside of office: 20 % travel in the communities we serve

Required Valid Driver’s License: Valid Wisconsin driver’s license, without limitations that are incompatible with duties & responsibilities and a motor vehicle record acceptable to program and/ or contractual requirements

Required Auto Insurance: vehicle liability insurance in accordance with Agency policy

Knowledge – Skills – Abilities:

1. Knowledge to use work related equipment and applications such as cell phone and texting, computers, photo copier, Microsoft Office, and Teams. Ability to respond to emergency situations in accordance with training received.

2. Ability to communicate concerns to designated staff.

3. Present a positive public image of CFI, and maintain confidentiality

Physical Requirements, Visual Acuity, and Work Conditions:

Physical Requirements: Reaching, Extending hand(s) and arm(s) in any direction. Standing for sustained periods of time. Walking, moving about on foot to accomplish tasks, pushing, pulling and using stairs. Lifting, raising objects from a lower to a higher position or moving objects horizontally from position to-position. Fingering, picking, pinching, grasping items, typing, or otherwise working.

Exerting up to 70 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, in a variety of situations, including using stairs and ramps or during inclement weather and team-lift 100 pounds.

Talking, expressing, or exchanging ideas by means of the spoken word. Hearing, perceiving the nature of sounds at normal speaking levels with or without correction

Visual Acuity: The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned, operate motor vehicles or power equipment, with or without adaptive equipment

Working Conditions: The worker is subject to both indoor and outdoor environmental conditions and, loud noises.

This is a general outline of the essential functions of this position and shall not be construed as an all-inclusive description of all work requirements and responsibilities that may be inherent in this position. The employee may be required to perform other job-related duties as requested by the designated work leader(s). All requirements are subject to change over time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.