Facilities Coordinator

Centers-For-Independence; Milwaukee (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

Centers-For-Independence seeks a Facilities Coordinator in Milwaukee to support the facilities team with daily operations, fleet maintenance, and inventory control. You will manage work orders, coordinate vehicle upkeep, and assist with office moves and safety programs.

The role requires at least 5 years in facilities management, a valid WI driver’s license, and strong communication skills. Join a busy team focused on reliable, safe operations in a community-focused organization.

Qualifications

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum 5 years experience in facilities and fleet maintenance.
• Valid Wisconsin driver’s license and vehicle liability insurance.
• Ability to operate work-management databases and MS Office/Teams.
• Ability to lift up to 70 pounds and travel up to 20% of the time.

Responsibilities

• Back-up operational lead when Facilities Manager is unavailable.
• Process and monitor maintenance work orders; coordinate repairs.
• Audit monthly fuel receipts; report suspicious activity.
• Coordinate consumable purchases and in-house deliveries.
• Maintain vehicle upkeep and inspection records.
• Coordinate conference room setups and office moves.
• Perform manual repairs as needed.
• Maintain landscaping and parking lot upkeep.
• Communicate issues to the on-duty manager.
• Attend safety trainings and quality planning activities.
• Collaborate with staff to achieve goals as directed by manager.
• Maintain valid Wisconsin driver’s license and auto insurance.

Skills

Facilities management

Fleet maintenance

Vendor coordination

Microsoft Office / Teams

Communication

Emergency response

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Helpdesk software

Microsoft Office

Job description

Job Purpose:This position assists the facilities department with general administrative duties, consumable ordering, inventory management and coordinating vehicle maintenance, expenditures, and repairs for on all company vehicles. Employee will act as a lead in the absence of the facilities management.Essential Job Functions:(Reasonable Accommodations may be made to enable individuals with disabilities to perform these essential functions.)1. Assume a back-up operational lead when Facilities Manager is unavailable.2. Operate and maintain Facilities Helpdesk management database system, process, and monitor work orders for repair, preventive maintenance, custodial service3. Work closely with Facilities Manager in assigning and closing out maintenance work request tickets.4. Audit monthly fuel receipts for credit card misuse and/or fraud. Report any suspicious activity to appropriate program manager.5. Facilitate consumable purchase orders, including in-house delivery6. Maintain basic vehicle upkeep on all company vehicles, including monthly inspection records.7. Coordinate conference room and lobby set-up requests, office relocations and moving of supplies8. Perform manual repairs as needed.9. Conduct general upkeep procedures for landscaping and parking lot.10. Will collaborate and assist with all levels of personnel within the program to achieve common goals as directed by manager.11. Communicate any issues related to daily assignments to manager on duty.12. Attend departmental and agency-wide safety briefings and training sessions as required13. Participate in department quality planning activities, continuous improvement, logic models, performance metrics.14. Maintain valid Wisconsin driver’s license Valid Wisconsin driver’s license, without limitations that are incompatible with duties & responsibilities and a motor vehicle record acceptable to program and/ or contractual requirements15. Maintain vehicle liability insurance in accordance with agency policy if driving own vehicleRequired Education, Experience, Certifications, Licensure and Credentials: (Where appropriate, education and/or experience may be substituted)Minimum Required Education: High School Diploma or GED required. Bachelor’s degree preferredMinimum Required Experience: 5 years’ experience in facilities and fleet maintenanceRequired License – Certification – Registration:Issued By Governing Body (if applicable):Travel outside of office: 20 % travel in the communities we serveRequired Valid Driver’s License: Valid Wisconsin driver’s license, without limitations that are incompatible with duties & responsibilities and a motor vehicle record acceptable to program and/ or contractual requirementsRequired Auto Insurance: vehicle liability insurance in accordance with Agency policyKnowledge – Skills – Abilities:1. Knowledge to use work related equipment and applications such as cell phone and texting, computers, photo copier, Microsoft Office, and Teams. Ability to respond to emergency situations in accordance with training received.2. Ability to communicate concerns to designated staff.3. Present a positive public image of CFI, and maintain confidentialityPhysical Requirements, Visual Acuity, and Work Conditions:Physical Requirements: Reaching, Extending hand(s) and arm(s) in any direction. Standing for sustained periods of time. Walking, moving about on foot to accomplish tasks, pushing, pulling and using stairs. Lifting, raising objects from a lower to a higher position or moving objects horizontally from position to-position. Fingering, picking, pinching, grasping items, typing, or otherwise working.Exerting up to 70 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, in a variety of situations, including using stairs and ramps or during inclement weather and team-lift 100 pounds.Talking, expressing, or exchanging ideas by means of the spoken word. Hearing, perceiving the nature of sounds at normal speaking levels with or without correctionVisual Acuity: The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned, operate motor vehicles or power equipment, with or without adaptive equipmentWorking Conditions: The worker is subject to both indoor and outdoor environmental conditions and, loud noises.This is a general outline of the essential functions of this position and shall not be construed as an all-inclusive description of all work requirements and responsibilities that may be inherent in this position. The employee may be required to perform other job-related duties as requested by the designated work leader(s). All requirements are subject to change over time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.