Fleet Coordinator

Masters Transportation; Kansas City (MO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid leave

Health insurance

Dental & Vision

Company-paid life insurance

Short/Long-term disability

401(k) with company match

FSA/HSA

Discounts on travel

Job summary

Master’s Transportation in Kansas City, MO, is seeking a Fleet Coordinator to optimize the rental fleet including shuttles and vans. You’ll track unit availability, monitor maintenance, support check-ins/check-outs, and maintain fleet records to aid billing and internal communication.

You’ll work closely with the Branch Manager, service providers, vendors, and customers to ensure vehicles are clean, documented, and ready for rental; occasional hands-on work may be required.

Qualifications

• High school diploma or equivalent required.
• Valid driver’s license with clean driving record required.

Responsibilities

• Review and authorize repairs with vendors.
• Develop and implement procedures to ensure efficient fleet operation.
• Track fleet maintenance completion according to maintenance intervals.
• Maintain relationships with customers and vendors.
• Prepare paperwork for timely invoicing to accounting.
• Ensure customers are rebilled for excess mileage, fuel fees, cleaning fees, damages and delivery fees.
• Maintain fleet readiness by daily communication with service providers.
• Update tracking spreadsheet and calendar entries.
• Attend company meetings as required.
• Contribute to team effort by completing related tasks as needed.

Skills

Teamwork

Communication

Product Expertise

Problem-Solving

Customer Service

Education

High school degree or equivalent

Valid Driver’s license with clean driving record

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary Range: $18.00 To $20.00 Hourly

Why Work Here?

Great culture, pay, benefits, and investment in your training and development.

With Master's Transportation, you can be part of a fast-growing, innovative company. Our new company headquarters located on 40 acres in Kansas City, MO, features a state-of-the-art, climate-controlled facility. The Master's leadership team values our people and supports their growth and positive employee experience. For people looking to contribute, build on their skills, and work together for shared success, it's an exciting time to join the company!

• Generous Paid Leave and12Paid Holidays.
• Competitive health insurance, dental, vision, company-paid life insurance, and short/long- term disability benefits.
• 401(k) with company match.
• Flexible Spending and Health Savings Accounts.
• Discounts for travel, entertainment and more.
• Investment in Employee Development

Job Title: Fleet Coordinator

Classification: Non-Exempt

Reports To: Branch Manager

Position Type: Full Time

Work Schedule: M-F 8:00 AM – 5:00 PM

Work Location: Varies

Job Summary: The Fleet Coordinator plays a key role in supporting the efficient operation, readiness, and utilization of the rental fleet, including shuttle buses and vans. This position is responsible for coordinating multiple parts of the fleet management process, including tracking unit availability, monitoring maintenance status, supporting customer check-ins and check-outs, maintaining accurate fleet records, and preparing required documentation to support timely billing and internal communication. The Fleet Coordinator works closely with the Branch Manager, internal rental team members, service providers, vendors, and customers to help ensure vehicles are clean, properly documented, available when needed, and prepared for rental use. This role also provides occasional hands-on support to the rental department, which may include moving vehicles, assisting with vehicle staging, and performing minor cleaning or readiness tasks as needed.

Essential Functions:

• Review and authorize repairs with vendors.
• Develop and implement procedures to ensure the efficient operation and utilization of the fleet.
• Track fleet maintenance completion in accordance with intervals of maintenance for all rental units.
• Must be able to develop and maintain relationships with customers and vendors.
• Preparing necessary paperwork and delivering it to accounting to ensure timely invoicing.
• Ensure customers are rebilled for excessive mileage, fuel fees, cleaning fees, damages, and delivery fees.
• Maintain fleet readiness by communicating daily with external and internal service providers.
• Frequent review and update of the tracking spreadsheet, sell over list, and detailed unit calendar.
• Attending company meetings as required.
• Contribute to team effort by accomplishing related results as needed.
• All other duties as assigned.
• Teamwork
• Communication
• Product Expertise
• Problem-Solving
• Customer Service

Supervisory Responsibilities:

None

Retail rental desk, parking lots, service department, detailing bays, and other company work areas. Work may take place outside during inclement weather, as necessary.

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Required Education/Experience/Certifications:

• High school degree or equivalent
• Valid Driver’s license with clean driving record

Preferred Education/Experience/Certifications

• Prior experience with Fleet coordination or management.

Travel Requirements

None

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

AAP/EEO Statement

Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.