Fleet Compliance Specialist - Leasing

Murphy-Hoffman Company (MHC Kenworth); Leawood (KS); In loco; USD 55.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive Salary

Medical, Dental and Prescription

Disability and Life Insurance

Paid Time Off program

401k and Profit Sharing with Employer

Flexible Spending Account

Internal Promotion Opportunities

On the Job Training

Descrizione del lavoro

Murphy-Hoffman Company (MHC Kenworth) is seeking a Fleet Compliance Specialist in Leawood, KS. This in-office role coordinates licenses, permits, and tax-related filings for contract vehicles, ensuring accuracy and timely processing.

The position requires strong communication, organizational skills, and the ability to manage multiple tasks in a fast-paced environment. The Fleet Compliance Specialist will also handle fuel tax reporting, IFTA filings, HVUT returns, and unit status changes, working

Competenze

• College degree or direct experience in truck licensing, permitting, fuel tax reporting, and/or billing is preferred.
• Requires excellent communication, interpersonal, and customer service skills.
• Proficient with Microsoft Office products; AS400 experience is a plus.
• Detail oriented with good organizational skills.
• Must have a positive, can-do attitude and be willing to work in a collaborative team environment.
• Must thrive in a fast-paced environment and be able to concurrently manage numerous open requests and tasks.
• Ability to work with minimal supervision.

Mansioni

• Renew vehicle licenses and permits with branches and track renewals for timeliness.
• Coordinate procurement of licenses and permits for new units and ensure timely delivery to customers.
• Audit and reconcile charges for taxes, licenses, and permits; invoice when actual amounts exceed contracts.
• Coordinate fuel tax processes; provide Driver Trip Reports, mileage downloads, and fuel downloads to field staff.
• File corporate and customer IFTA reports monthly and quarterly.
• Process monthly and annual HVUT returns and secure credits due for MTL and customers.
• Oversee property tax returns for contract vehicles to ensure accuracy and timeliness.
• Prepare customer reports related to truck legalization as needed.
• Supervise unit status changes (in-service, out-of-service, transfers) and assist with final billing.
• Process CPI semi-annual rate increases; perform other duties as assigned.

Conoscenze

Communication skills

Customer service

Interpersonal skills

Detail oriented

Organizational skills

Team player

Adaptability

Formazione

College degree or licensing experience

Strumenti

AS400

Microsoft Word

Microsoft Excel

PowerPoint

Descrizione del lavoro

Job Overview & Essential Functions

Murphy-Hoffman Company, LLC is North America’s largest Kenworth truck dealership group and leasing group. As MHC continues to grow, we have an opening for a Fleet Compliance Specialist. The Fleet Compliance Specialist leads the coordination and processing of MHC Truck Leasing, Inc. (“MHCTL”) vehicle licensing and permit applications and renewals. Processes various tax reports and files tax returns/reports relating to contract vehicles (fuel tax, HVUT, and personal property). Manages the unit status change workflow.

• Works with branches to renew vehicle license and permits and when applicable, processes license renewals for the branch. Tracks renewals to ensure they are received timely. Verifies each unit has required license and permits in accordance with contract terms and customer requirements.
• Coordinates the procurement of licenses and permits for new units and ensures unit delivery to customer is timely.
• Audits and reconciles actual charges for taxes, licenses and permits with amounts included in contracts and produces invoices accordingly when actual amounts exceed contract amounts.
• Consolidates and coordinates fuel tax process ensuring Driver Trip Reports, mileage downloads, and fuel downloads are processed appropriately. Provides reports timely to the field for customer review and provides immediate feedback regarding any issues with data provided.
• Files corporate and customer IFTA’s on a monthly and quarterly basis.
• Processes monthly and annual HVUT returns, making sure MTL receives all credits due (MTL and Customer filings, if applicable).
• Oversees property tax returns as they apply to contract vehicles ensuring they are well-timed and accurate.
• Prepares customer requested reports relating to truck legalization as needed.
• Oversees the unit status change workflow, including unit in-service, out-of-service, billing control file setup, and transfers. Works with Staff Accountants to process final bills for out-of-service units and calculating partial month fixed charges for in-serviced units.
• Inputs and processes the Consumer Price Index semi-annual rate increases.
• Performs other duties as assigned by supervisor.

Job Overview

Job Overview & Essential Functions

Murphy-Hoffman Company, LLC is North America’s largest Kenworth truck dealership group and leasing group. As MHC continues to grow, we have an opening for a Fleet Compliance Specialist. The Fleet Compliance Specialist leads the coordination and processing of MHC Truck Leasing, Inc. (“MHCTL”) vehicle licensing and permit applications and renewals. Processes various tax reports and files tax returns/reports relating to contract vehicles (fuel tax, HVUT, and personal property). Manages the unit status change workflow.

This position is fully in office 5 days a week in Leawood, KS

• Works with branches to renew vehicle license and permits and when applicable, processes license renewals for the branch. Tracks renewals to ensure they are received timely. Verifies each unit has required license and permits in accordance with contract terms and customer requirements.
• Coordinates the procurement of licenses and permits for new units and ensures unit delivery to customer is timely.
• Audits and reconciles actual charges for taxes, licenses and permits with amounts included in contracts and produces invoices accordingly when actual amounts exceed contract amounts.
• Consolidates and coordinates fuel tax process ensuring Driver Trip Reports, mileage downloads, and fuel downloads are processed appropriately. Provides reports timely to the field for customer review and provides immediate feedback regarding any issues with data provided.
• Files corporate and customer IFTA’s on a monthly and quarterly basis.
• Processes monthly and annual HVUT returns, making sure MTL receives all credits due (MTL and Customer filings, if applicable).
• Oversees property tax returns as they apply to contract vehicles ensuring they are well-timed and accurate.
• Prepares customer requested reports relating to truck legalization as needed.
• Oversees the unit status change workflow, including unit in-service, out-of-service, billing control file setup, and transfers. Works with Staff Accountants to process final bills for out-of-service units and calculating partial month fixed charges for in-serviced units.
• Inputs and processes the Consumer Price Index semi-annual rate increases.
• Performs other duties as assigned by supervisor.

Qualifications

• College degree or direct experience in truck licensing, permitting, fuel tax reporting, and/or billing is preferred. Ability to learn quickly and develop full understanding of these concepts.
• Requires excellent communication, interpersonal, and customer service skills.
• Proficient with Microsoft Office products, especially Microsoft Word, Excel, and PowerPoint. Ability to learn and adapt to new software and technology is necessary. AS400 experience is a plus.
• Needs to be detail oriented with good organizational skills. Also requires excellent written and verbal communication skills.
• Must have a positive, can-do attitude and be willing to work in a collaborative team environment.
• Must thrive in a fast-paced environment and be able to concurrently manage numerous open requests and tasks.
• Ability to work with minimal supervision.

Benefits

• Competitive Salary
• Medical, Dental and Prescription Insurance
• Disability and Life Insurance
• Paid Time Off program
• 401k and Profit Sharing with Employer Match
• Flexible Spending Account
• Internal Promotion Opportunities
• On the Job Training

About Us

MHC is an expansion of the original company, Ozark Kenworth, Inc. Ozark Kenworth started in Springfield, Missouri, in January 1975. Opening for business without a Parts or Service department and only three employees in a temporary facility. From there, the company grew and expanded. MHC is now a multi-state network of full-service diesel truck dealerships, leasing and rental operations, transport refrigeration locations, and a finance company which offers a complete array of finance and insurance services. We believe in fostering an environment that helps employees realize their full potential – a place where you can grow as a person and a professional.

Equal Opportunity Employer / Veterans / Disabled