FLEET COMPLIANCE REP

∙ Elijah House Foundation; Walton (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Dollar General is seeking a Fleet Compliance Coordinator to support driver qualification files, regulatory compliance, and coordination between Transportation and Human Resources. You will manage DOT documentation, audits, and communication with 3rd party vendors to ensure ongoing compliance.

Responsibilities include maintaining records, processing new hire paperwork, and assisting with random drug and alcohol reporting in accordance with DOT regulations.

Qualifications

• Strong organization, communication, and interpersonal skills; ability to meet deadlines.
• Knowledge of company policies, procedures and practices; familiarity with distribution center positions.
• Intermediate computer skills; ability to use Adobe PDF, OneNote, Word, Excel, PowerPoint, and payroll systems such as Lawson and KRONOS.
• Detail oriented.

Responsibilities

• Reviews and maintains current U.S. Department of Transportation (DOT) policies and procedures.
• Ensures all needed DOT driver qualification documentation are sent to vendors according to regulation.
• Audits Motor Vehicle Reports, Medical Examiner’s Certifications, CDL, and DOT Drug Screenings to ensure compliance.
• Maintains compliance data, records, and acknowledgements; assists with new hire paperwork and confidential personnel records.
• Coordinates and maintains confidential driver qualification files and reference checks per DOT requirements.
• May log and process DOT-mandated compliance checks and distribute reports to distribution center locations.
• Partners with employees and management to communicate various compliance policies, procedures, laws, standards, and government regulations.

Skills

Organization

Communication

Interpersonal skills

Detail oriented

Tools

Adobe PDF

OneNote

Word

Excel

PowerPoint

Lawson

KRONOS

Job description

Work Where You Matter

At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive.

Company Overview

The Fleet Compliance Coordinator will assist with establishing and reviewing driver qualification files for internal and external CDL holder positions within the organization, maintaining records ensuring regulatory compliance, and coordinating communication between Transportation and Human Resources to ensure compliance requirements are met and maintained with 3rd party vendor(s).

Job Details

• Reviews and maintains current U.S. Department of Transportation (“DOT”) policies and procedures.
• Ensures all needed DOT driver qualification required documentation are sent to vendor(s) according to regulation efficiently and thoroughly. Documents include:
• DOT Medical Examiner’s Certification
• Motor Vehicle Report Compliance
• DOT Drug Screening & ClearingHouse
• Safety Performance History Request(s)
• DOT Long Form Driver Application
• Commercial Driver License

• Orders and audits Motor Vehicle Reports, Medical Examiner’s Certifications, Commercial Driver License, and DOT Drug Screen(s) to ensure compliance with Dollar General and DOT specific qualifications
• Completes routine compliance maintenance of active and terminated accounts with 3rd party compliance systems
• Partners and monitors Microsoft Teams files with Safety Supervisors to document roadside inspection(s) and accident and injury report(s) in Microsoft Teams files timely and accurately
• Assists Fleet Compliance Supervisor with random drug and alcohol compliance reporting according to DOT regulation

• Maintains compliance data, records, and acknowledgement(s); assists with preparation of new hire paperwork. Coordinates and maintains confidential personnel records, answers general driver qualification questions and inquiries regarding compliance with the DOT
• Processes paperwork, reviews ongoing driver qualification files, assists with ongoing compliance and verifies DOT-mandated reference checks.
• May log and process DOT-mandated compliance checks
• May maintain and distribute compliance report(s) for distribution center.
• Partners with employees and management to communicate various compliance policies, procedures, laws, standards, and government regulations

Qualifications

• Strong organization, communication, and interpersonal skills; ability to meet deadlines.
• Knowledge of company policies, procedures and practices; familiarity with distribution center positions.
• Intermediate computer skills; ability to use Adobe PDF, OneNote, Word, Excel, PowerPoint, and payroll systems such as Lawson and KRONOS.
• Detail oriented.

• Exposure to changing climatic conditions and extreme heat and cold.
• Occasionally required to walk long distances within the distribution center.
• Sitting for long periods of time in an office environment.
• Bending, stooping, squatting, or kneeling on a repetitious basis.
• Fast-paced environment

• Up to 20% travel required to buildings and partnership locations