Fleet Compliance Associate

NEFCO; East Hartford (CT); Hybrid; USD 40,000 - 60,000; Full time

Job summary

NEFCO is seeking a Fleet Compliance Associate to support driver compliance and onboarding programs. The role assists with DQF management, regulatory recordkeeping, and documentation accuracy, working with the Fleet Compliance Manager and Specialist.

This entry-level position offers growth into hybrid work at NEFCO’s CT Headquarters. The ideal candidate will gain exposure to DOT/FMCSA regulations, driver hiring processes, and fleet data systems while developing essential compliance skills in a

Qualifications

• Administrative, transportation, logistics, HR, or compliance experience preferred.
• Familiarity with DOT and FMCSA regulations is a plus; willingness to learn is required.
• Strong organizational and recordkeeping skills
• Proficiency with Microsoft Office Suite
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• High drive for results and discipline in execution
• Ability to analyze data and report findings and recommendations
• An energetic, self-motivated approach to problem solving
• Ability to work independently as well as collaborate cross functionally

Responsibilities

• Assist in onboarding driver hires through the Foley background screening and DQF systems.
• Coordinate with Recruiting to ensure all required hiring paperwork is completed and submitted.
• Maintain communication with branch managers regarding driver onboarding status.
• Create, maintain, and update driver qualification files (DQFs).
• Ensure driver records remain current and compliant with company and regulatory requirements.
• Enter new drivers into company databases and maintain accurate driver rosters.
• Track and communicate upcoming driver license and medical card expirations.
• Enter and maintain driver information in Geotab and other fleet systems.
• Assist with vehicle and driver compliance recordkeeping.
• Request and collect required documentation from branch personnel and logistics managers.
• Distribute insurance cards and compliance-related documents as needed.
• Assist with fuel card administration, including driver setup, replacement requests, and troubleshooting.
• Assist with Best Pass account maintenance.
• Process accident documentation and enter claims information into designated systems.
• Assist with tracking driver training completion and maintaining training records.
• Support the Fleet Compliance Team with compliance initiatives and special projects.
• Other duties as assigned.

Skills

Administrative skills

DOT/FMCSA knowledge

Organizational skills

Recordkeeping

Communication

Microsoft Office

Data analysis

Independent work

Tools

Geotab

Foley background screening

Best Pass

Job description

Description

DescriptionJob Summary: The Fleet Compliance Associate provides administrative support for NEFCO's driver compliance and onboarding programs. This position assists with driver hiring, Driver Qualification File (DQF) management, regulatory recordkeeping, and compliance documentation. The Associate works closely with the Fleet Compliance Manager and Specialist to help ensure accurate and timely completion of driver-related compliance requirements while gaining knowledge of DOT and FMCSA regulations. This role serves as an entry-level opportunity for an individual interested in developing a career in fleet compliance. This position is intended to develop into a hybrid schedule, as required, working out of NEFCO’s CT Headquarters.

Job Duties

• Assist in onboarding driver hires through the Foley background screening and DQF systems.
• Coordinate with Recruiting to ensure all required hiring paperwork is completed and submitted.
• Maintain communication with branch managers regarding driver onboarding status.
• Create, maintain, and update driver qualification files (DQFs).
• Ensure driver records remain current and compliant with company and regulatory requirements.
• Enter new drivers into company databases and maintain accurate driver rosters.
• Track and communicate upcoming driver license and medical card expirations.
• Enter and maintain driver information in Geotab and other fleet systems.
• Assist with vehicle and driver compliance recordkeeping.
• Request and collect required documentation from branch personnel and logistics managers.
• Distribute insurance cards and compliance-related documents as needed.
• Assist with fuel card administration, including driver setup, replacement requests, and troubleshooting.
• Assist with Best Pass account maintenance.
• Process accident documentation and enter claims information into designated systems.
• Assist with tracking driver training completion and maintaining training records.
• Support the Fleet Compliance Team with compliance initiatives and special projects.
• Other duties as assigned.

Requirements

Qualifications:

• Administrative, transportation, logistics, HR, or compliance experience preferred.
• Familiarity with DOT and FMCSA regulations is a plus; willingness to learn is required.
• Strong organizational and recordkeeping skills
• Proficiency with Microsoft Office Suite
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High drive for results and discipline in execution
• Ability to analyze data and report findings and recommendations
• An energetic, self-motivated approach to problem solving
• Ability to work independently as well as collaborate cross functionally
• A strong sense of urgency & bias for action