Fleet Client Services and Billing Specialist II

Cox Enterprises, Inc.; Oregon; Hybrid; USD 25,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Seven paid holidays

Job summary

Cox Automotive Fleet in the USA is seeking a Fleet Client Services Specialist II to support billing, scheduling, and dispatch tasks across markets. This role emphasizes proactive customer communication and efficient coordination to keep fleets running, with WIP lifecycle management and cross-functional collaboration.

Applicants should have a high school diploma or GED and relevant experience, plus strong Excel and IT-system skills.

Qualifications

• High School Diploma or GED with related field experience or alternative combinations as described.
• Strong verbal and written communication skills across organizational levels.
• Experience collaborating cross functionally and building trusted partnerships.

Responsibilities

• Assist with the billing process in all markets in area.
• WIP coordination and follow-up maintenance lifecycle management.
• Document customer interactions accurately in Cox Fleet systems.
• Provide excellent customer service for internal and external calls.
• Obtain customer approvals for repairs and services performed.
• Schedule preventative maintenance and drive repeat business.
• Coordinate with Field Operations to allocate technicians to accounts.
• Encourage proactive scheduling to maintain workflow.
• Contribute to dispatching and service scheduling improvements.
• Handle additional duties and special projects as assigned.

Skills

Excellent verbal and written comms

Strong Excel

Data entry skills

Learn Cox Fleet IT Systems

Independent and collaborative work

Problem solving

Education

High School Diploma/GED

3 years related field experience or 5 years alternate

Tools

Cox Fleet IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Company Cox Automotive - USAJob Family Group Vehicle OperationsJob Profile Fleet Client Services Specialist IIManagement Level Individual ContributorFlexible Work Option Can work remotely but need to live in the specified city, state, or regionTravel % NoWork Shift DayCompensation Hourly base pay rate is $18.17 - $27.31/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description Cox Fleet keeps your fleet moving!Looking for candidates on the north side of Houston.Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.Cox Fleet is currently hiring a Fleet Services Coordinator II to support the growth of the company.

Duties & Responsibilities:

• Assist with the billing process in all markets in area.
• Work in progress (WIP) Coordination
• Managing the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician
• Timely and accurate documentation and notation in all Cox Fleet systems regarding each customer contact
• Providing excellent customer service for all internal and external customer calls
• Be professional and establish positive customer rapport
• Obtain customers approval for all repairs and services to be performed
• Proactively contact customers to schedule preventative maintenance at regular intervals, driving repeat business
• Partner and communicate consistently with Field Operations to schedule the right technicians to accounts, resulting in a positive customer experience
• Encourage customers to schedule repairs and maintenance in advance, creating a consistent pipeline of work for each supported technician
• Continuously develop and improve company capabilities in Dispatching and Service Scheduling
• Additional duties and special projects as assigned

Requirements:

• High School Diploma/GED and 3 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years' experience in a related field
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.
• Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners.
• WIP Coordinator experience highly preferred
• Excellent organizational skills and the ability to balance a variety of tasks.
• Strong Excel and data entry skills, and the ability to learn new platforms (such as Cox Fleet IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful.
• Ability to work independently and collaboratively within a team environment.
• Excellent problem-solving skills
• Highly organized with exceptional follow-through abilities

Drug Testing To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. EOE, including disability/vets

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.