Fleet Business Operations Analyst

University of California- Davis Health; Sacramento (CA); On-site; USD 127,000 - 227,000; Full time

Benefits offered by this job

Medical plans

Retirement plans

Paid holidays

Paid time off

Job summary

University of California, Davis Health is seeking a Transportation Analyst to provide high-level data analytic support and project management for Fleet and Transportation Services. You will analyze fleet metrics, develop reports and dashboards, and help optimize business processes to support sustainability and lifecycle cost decisions.

The role requires strong writing and communication skills, experience with budgeting and forecasting, and the ability to lead in the absence of a supervisor.

Qualifications

• Bachelor's degree in business administration, economics, statistics, educational administration, political science, or allied field.
• Several years of experience in administrative analysis, operations research, business management, or related field.
• Experience developing and monitoring complex budgets, establishing internal controls, financial analysis and forecasting, and supporting strategic planning.

Responsibilities

• 30% - Business management and data analysis.
• 25% - Data management and systems management.
• 15% - Leadership and operations management.
• 15% - Vendor relations, accounts payable/receivable.
• 10% - Marketing and communications.
• 5% - Health and safety practices.

Skills

Communication

Writing

Interpersonal skills

Project management

Data analysis

Budgeting

Financial analysis

Spreadsheet proficiency

Independent judgment

Education

Bachelor's degree in related field

Tools

M5

Tririga

Kuali

MyAggie

Job description

Under general supervision, the Transportation Analyst provides highlevel data analytic support and project management to a broad scope of areas for the Transportation and Fleet Services department including but not limited to Business Resource Management, Physical Resources, Vendor and Financial Management, and Asset Management. The incumbent provides management and strategic support to Fleet and transportation services within the PATS department. Responsible for providing strategic and analytical support, making recommendations on fleet business processes to prevent, mitigate, and respond to customer issues. Develops and implements internal operational policies, procedures, guidelines, and controls. Interprets and applies university regulations, policies, and procedures pertaining to fleet metrics including vehicle utilization, life cycle cost effectiveness, replacement planning, sustainability, grant administration, and special projects. Performs in a lead capacity for Fleet Services operations in the absence of the Fleet Services Supervisor, ensuring continuity of operations, staff coordination and issue resolution. Develops business cases for a wide range of Fleet initiatives to support department leadership and provides recommendations to apply across the Health Campus. Creates specifications for reports and analysis based on business needs and required/available data elements and optimizes enterprise business intelligence tools. #CA-SB

Apply By Date 9/20/2026 by 11:59pm

Minimum Qualifications

• Bachelor's degree business administration, economics, statistics, educational administration, political science, or an allied field or equivalent experience/training.
• Several years of experience in administrative analysis, operations research, business management, or a related field.
• Experience developing and monitoring complex budgets, establishing internal controls, conducting financial analysis and forecasting, and supporting strategic planning.
• Experience applying accounting principles and practices, including enterprise or internal service fund accounting.
• Experience analyzing workflows, evaluating business processes, and developing recommendations to improve operational efficiency and best practices.
• Experience using fleet management or similar database systems to retrieve, analyze, and interpret data and develop comprehensive reports and dashboards.
• Independent judgment skills to determine the type of quantitative data needed for analyses and to develop recommendations based on the analysis.
• Strong writing and communication skills to prepare and present documents, reports, proposals for management and correspondence with various internal/external constituencies.
• Administrative and analytical expertise to support Fleet Management business and financial decisions for sustainability planning.
• Strong interpersonal and communication skills to effectively interact with individuals of varying backgrounds.
• Proficiency with spreadsheets, word processing, email, calendaring, and other standard business software and office applications.

Preferred Qualifications

• Certifications in Fleet Management from NAFA or APWA.
• Experience in Fleet Administration, Facilities Management, and Automotive or Transportation industry.
• Experience interpreting, applying and communicating campus accounting policy and procedures to provide advice for management and exchange information.
• Experience with University systems (M5, Tririga, Kuali, MyAggie)
• Experience working with all areas of fleet services.
• Knowledge of Fleet Management Information Systems and /or experience managing a fleet of 100 or more light or heavy vehicles.
• Organizational and time management skills to effectively prioritize workload, handle multiple tasks, meeting multiple deadlines with frequent interruptions.
• Skill to work independently and as part of a team to support management for decision-making and long range planning.
• Knowledge of fleet maintenance and repair best practices, equipment types, functions, and procedures to ensure long asset life.
• Knowledge of automotive and heavy equipment vehicles and equipment, their sub-assemblies, and general maintenance and repair techniques, tools and parts. Specifications development for new vehicles and equipment.

Key Responsibilities

• 30% - Business Management and Data Analysis
• 25% - Data Management & Systems Management
• 15% - Leadership & Operations Management
• 15% - Vendor Relations, Accounts Payable/Receivable
• 10% - Marketing and Communications
• 5% - Health and Safety Practices

Department Overview

UC Davis Health Fleet Services is a component of the Parking, Transportation and Fleet Services department, which is responsible for managing University resources, and oversees all University owned and rented vehicles. The unit is responsible for vehicle lifecycle management, vendor management and rental operations. The department is a collaborative resource for Sustainable Transportation and People Movement.

Department Specific Job Scope

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.

POSITION INFORMATION

• Salary or Pay Range: $2,800 - $4,996.55
• Salary Frequency: Bi-weekly
• Salary Grade: 128
• UC Job Title: PROJECT POLICY ANL 3 RP
• UC Job Code: 005257
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8:00am -5:00pm, Monday through Friday
• Location: UC Davis Health Fleet Services (FLEET SVCS)
• Union Representation: RP-Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Participate in DMV Pull Notice Program. Employee is personally responsible for following safety guidelines/procedures. Work a flexible schedule with occasional evenings/nights and weekends that may include varied lunch hours. Restricted vacation during peak demands. Travel to and attend meetings, trainings, or conferences that may be several days and requiring overnight stays. Work alternate work schedule and overtime to meet deadlines and operational needs.

Special Requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks