Fleet Assistant

ADP, Inc.; Boerne (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

ADP, Inc. is seeking a Fleet Assistant to support the smooth operation of a specialized fleet, including bucket trucks, chippers, and heavy equipment.

You will coordinate maintenance, track usage, and assist in scheduling transportation to support dispersed field crews, while ensuring DOT and CDL compliance and cost efficiency. The role requires strong organizational and communication skills and experience in administrative support, with familiarity in fleet management practices.

Qualifications

• Strong organizational skills and attention to detail for managing schedules and compliance records.
• Excellent communication skills for coordinating with field crews, drivers, and executives.
• Proven experience in administrative support or a related field.
• Familiarity with DOT and CDL regulations and fleet management software.
• Basic knowledge of vehicle and heavy equipment maintenance principles.

Responsibilities

• Assist in scheduling regular maintenance and repairs for a specialized fleet.
• Maintain records of vehicle usage, maintenance history, and fuel consumption.
• Monitor and ensure compliance with DOT and CDL requirements.
• Coordinate with field crews and drivers to handle transportation requests and logistics.
• Prepare reports on fleet performance metrics and suggest improvements.

Skills

Organizational skills

Communication skills

Administrative experience

DOT/CDL regulations

Fleet management software

Tools

Fleet management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fleet Assistant

30+ days ago Requisition ID: 1032

Salary Range: $25.00 To $28.00 Annually

Job Summary

The Fleet Assistant plays a crucial role in ensuring the smooth operation and management of the company's specialized fleet, which includes bucket trucks, chippers, and other heavy machinery. Reporting directly to the President, this position involves coordinating vehicle maintenance, tracking usage, and assisting in the scheduling of transportation needs to support our dispersed field crews. The Fleet Assistant works closely with drivers and the President to optimize fleet performance and ensure strict compliance with DOT and CDL regulations, contributing to cost efficiency and the overall mission of the organization.

Supervisory Responsibilities

Key Responsibilities

• Assist in scheduling regular maintenance and repairs for a specialized fleet to ensure optimal performance and safety.
• Maintain accurate records of vehicle usage, maintenance history, and fuel consumption for all trucks and heavy equipment.
• Monitor and ensure compliance with company policies and regulations, including DOT and CDL requirements.
• Coordinate with field crews and drivers to manage transportation requests and logistics.
• Prepare reports on fleet performance metrics for the President and suggest improvements to enhance efficiency.

Required Skills/Education

• Strong organizational skills and attention to detail for managing complex schedules and compliance records.
• Excellent communication skills for coordinating with field crews, drivers, and the President.
• Proven experience in administrative support or a related field.
• Familiarity with DOT and CDL regulations and fleet management software (preferred).
• Basic knowledge of vehicle and heavy equipment maintenance principles.

Physical Requirements

• When on-site, the ability to lift and carry up to 25 pounds, which may be required for handling maintenance materials or supplies.
• When on-site, the ability to stand, walk, bend, and kneel for extended periods to perform vehicle inspections.
• When remote, prolonged periods of sitting and working on a computer.