Fleet Administrator – Asset & Compliance Specialist

Quanta Services, Inc.; Midland (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with matching

Medical, Dental, Vision

Employee discounts

Job summary

NorthStar Energy Solutions is seeking a detail-oriented Fleet Administrator to support the Fleet Department. You will maintain fleet records, track inspections, process invoices, and coordinate equipment inventory updates to boost operational efficiency.

The role requires strong organizational skills, bilingual ability, and 1–3 years of relevant experience; a high school diploma is required, with an Associate degree preferred. Comprehensive benefits are available.

Qualifications

• Bi-Lingual required or preferred.
• High school diploma or equivalent required; Associate degree in Business Administration or related field preferred.
• 1–3 years of administrative, fleet, equipment, transportation, or construction support experience preferred.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with fleet management or ERP systems is a plus.

Responsibilities

• Track state, DOT, dielectric, crane inspections, DVIRs and other compliance documents.
• Maintain inspection records and expiration dates in Spectrum.
• Update equipment transfer, asset assignments, locations and ownership in Spectrum.
• Manage equipment hours, mileage, and field updates for reporting accuracy.
• Process fleet-related invoices, time records, and WEX fuel receipts.
• Scan, file and store maintenance work orders and inspection docs.
• Support fleet billing, maintenance tracking, and operational reporting.

Skills

Bi-Lingual

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

Tools

Spectrum

CTAP

Verizon Connect / Telogis

LYTX

WEX Fuel Management

Job description

NorthStar Energy Solutions is seeking a detail-oriented Fleet Administrator to support the Fleet Department. You will maintain fleet records, track inspections, process invoices, and coordinate equipment inventory updates to boost operational efficiency.

The role requires strong organizational skills, bilingual ability, and 1–3 years of relevant experience; a high school diploma is required, with an Associate degree preferred. Comprehensive benefits are available.