FL-DEP-Office of General Counsel-Executive Assistant

Nleague Services Inc.; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Nleague Services Inc. is seeking an experienced Executive Assistant to support the Florida Department of Environmental Protection, Office of General Counsel, in Tallahassee. The role requires familiarity with Florida court systems and working with 3–4 attorneys.

The candidate will file court documents, manage attorney calendars, draft letters from templates, and perform basic word processing. Proficiency in Microsoft Office is required.

Qualifications

• 3–5 years of paralegal/legal secretary experience.
• Familiar with Florida court systems.
• Experience filing documents with the court and managing attorney calendars.

Responsibilities

• Serve as legal secretary for assigned attorneys.
• Format, finalize, type, and file documents.
• Prepare letters and legal documents from drafts.
• File pleadings and motions with tribunals.
• Arrange service of legal documents and maintain case files.
• Prepare subpoenas, discovery requests, schedule hearings, trials and depositions.
• Retain and schedule court reporters and obtain transcripts.
• Handle general secretarial duties including calls and travel arrangements.
• Proficient in Word, Outlook, Excel and PowerPoint.
• Close case files and support office management.

Skills

Paralegal experience

Court filing

Attorney calendar management

Document drafting

Tools

Microsoft Office Suite

Job description

811383

FL-DEP

Executive Assistant

3900 Commonwealth Blvd., Tallahassee, Florida 32399

9+ Months

Job Description:

• FL-Department of Environmental Protection-Office of General Counsel-Executive Assistant
• Dress Code: Appropriate, Semi-Professional Dress Attire

Position Summary:

• Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys.
• Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems.
• Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed.