Fixture Logistics Coordinator for 600+ Store Rollouts

Calculated Hire; United States; Hybrid; USD 52,000 - 72,000; Full time

Job summary

Calculated Hire is seeking a detail-oriented Retail Data Specialist in Nashville, TN to coordinate 600+ fixture rollouts and department expansions. The role involves ordering, tracking, and invoicing of store fixtures, working with domestic and overseas vendors to ensure timely delivery nationwide.

The ideal candidate will have 1–3 years in retail or related invoicing roles, strong Excel skills (Pivot Tables, VLOOKUP), and excellent communication.

Qualifications

• 1–3 years of experience in retail, fixtures, merchandising support, vendor coordination, or invoicing.
• Familiarity with retail fixture terminology (understand fixture lingo).
• Strong Excel skills, including Pivot Tables and VLOOKUP.
• Experience tracking orders, managing vendor communication, or handling invoicing.
• Highly organized with strong attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate fixture orders from initiation through delivery.
• Track purchase orders and ensure fixtures are delivered to correct store locations.
• Communicate with third-party vendors (domestic and international) regarding order status and timelines.
• Monitor and manage invoicing processes (POS and invoice reconciliation).
• Maintain accurate data tracking using Excel and internal systems.
• Utilize ticketing systems to manage and resolve store or vendor requests.
• Partner cross-functionally to support seasonal and project-based fixture rollouts.
• Ensure accurate documentation and reporting throughout the lifecycle of each order.

Skills

Excel Pivot Tables

VLOOKUP

Vendor coordination

Attention to detail

Communication skills

Tools

ARIBA (SAP)

ServiceNow

Job description

Calculated Hire is seeking a detail-oriented Retail Data Specialist in Nashville, TN to coordinate 600+ fixture rollouts and department expansions. The role involves ordering, tracking, and invoicing of store fixtures, working with domestic and overseas vendors to ensure timely delivery nationwide.

The ideal candidate will have 1–3 years in retail or related invoicing roles, strong Excel skills (Pivot Tables, VLOOKUP), and excellent communication.