Fixture Coordinator

Calculated Hire; United States; Hybrid; USD 52,000 - 72,000; Full time

Job summary

Calculated Hire is seeking a detail-oriented Retail Data Specialist in Nashville, TN to coordinate 600+ fixture rollouts and department expansions. The role involves ordering, tracking, and invoicing of store fixtures, working with domestic and overseas vendors to ensure timely delivery nationwide.

The ideal candidate will have 1–3 years in retail or related invoicing roles, strong Excel skills (Pivot Tables, VLOOKUP), and excellent communication.

Qualifications

• 1–3 years of experience in retail, fixtures, merchandising support, vendor coordination, or invoicing.
• Familiarity with retail fixture terminology (understand fixture lingo).
• Strong Excel skills, including Pivot Tables and VLOOKUP.
• Experience tracking orders, managing vendor communication, or handling invoicing.
• Highly organized with strong attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate fixture orders from initiation through delivery.
• Track purchase orders and ensure fixtures are delivered to correct store locations.
• Communicate with third-party vendors (domestic and international) regarding order status and timelines.
• Monitor and manage invoicing processes (POS and invoice reconciliation).
• Maintain accurate data tracking using Excel and internal systems.
• Utilize ticketing systems to manage and resolve store or vendor requests.
• Partner cross-functionally to support seasonal and project-based fixture rollouts.
• Ensure accurate documentation and reporting throughout the lifecycle of each order.

Skills

Excel Pivot Tables

VLOOKUP

Vendor coordination

Attention to detail

Communication skills

Tools

ARIBA (SAP)

ServiceNow

Job description

Location: Local candidates preferred in Nashville, TN (Hybrid optional, not required)

Must be comfortable working 8am-5pm CST

Position Overview

We are seeking a detail-oriented Retail Data Specialist to support large-scale store fixture initiatives, including seasonal floor updates and a major recreational department expansion across 600+ retail locations.

This role will support the coordination, ordering, tracking, and invoicing of store fixtures — including endcap displays, merchandise holding units, and plastic display setups — working closely with domestic and overseas third-party vendors to ensure timely and accurate delivery to stores nationwide.

• Supporting fixture rollouts across approximately 600+ retail stores
• Expansion of recreational departments
• High-volume vendor coordination and order tracking environment

Key Responsibilities

• Coordinate fixture orders from initiation through delivery
• Track purchase orders and ensure fixtures are delivered to correct store locations
• Communicate with third-party vendors (domestic and international) regarding order status and timelines
• Monitor and manage invoicing processes (POS and invoice reconciliation)
• Maintain accurate data tracking using Excel and internal systems
• Utilize ticketing systems to manage and resolve store or vendor requests
• Partner cross-functionally to support seasonal and project-based fixture rollouts
• Ensure accurate documentation and reporting throughout the lifecycle of each order

Required Qualifications

• 1–3 years of experience in retail, fixtures, merchandising support, vendor coordination, or invoicing
• Familiarity with retail fixture terminology (must understand fixture lingo)
• Strong Excel skills (Pivot Tables and VLOOKUP required)
• Experience tracking orders, managing vendor communication, or handling invoicing
• Highly organized with strong attention to detail
• Strong written and verbal communication skills

Preferred Qualifications

• Experience with ARIBA (SAP) or other invoicing systems
• Experience with ServiceNow or similar ticketing platforms
• Prior experience supporting fixture rollouts or store planning teams