Fixed Assets/Account Clerk

Pinon Unified School District; Pinon (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Life Insurance (Basic, Voluntary & AD&

Mental Health Benefits for employees

Retirement Plan

Paid Time Off

Short & Long Term Disability

Training & Development

Employee Assistance Program

Professional Development

Job summary

Pinon Unified School District is seeking an Account Clerk to manage student activity and auxiliary accounts, process requisitions, invoices, and payments, and maintain accurate ledgers. The role supports district finances, cash handling, and monthly reporting for program funds and cafeterias.

Candidate must have an associate degree and at least three years of bookkeeping experience, with strong Excel, Google Workspace, and general accounting skills.

Qualifications

• Associate's degree in Purchasing, Business, or closely related field is required.
• Three years of experience in bookkeeping or accounting and maintaining financial records are required.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and Google platform; able to adapt to district software.

Responsibilities

• Process student activity and auxiliary purchase requisitions in iVisions for PO processing.
• Receive invoices, obtain payment authorization, and submit invoices for payment.
• Handle cash collections for student activities and cafeterias; prepare deposits and receipts.
• Maintain ledgers, balances, and monthly reports for accounts; monitor funds to prevent over-expenditure.
• Prepare monthly reports for Governing Board and cooperate with auditors.

Skills

Bookkeeping/Accounting

Microsoft Office

Google Workspace

Communication

Prioritization

Education

Associate's degree

Tools

Mac/PCs

Job description

Account Clerk:

• Receives student activity and auxiliary purchase requisitions, enters requisitions into iVisions for purchase order processing.
• Receives invoices, obtain payment authorization, and submits invoices to appropriate personnel for payment processing.
• Receives payment requests for student activity and auxiliary accounts, prepares checks, and issues or sends checks to the requester or vendors, as appropriate.
• Records, collects, and maintains appropriate supporting documents for purchase orders, invoices, checks and payments issued.
• Maintains record and balances for student activities and auxiliary account and ensures funds are available for expenditures and does not allow over-expenditures.
• Issues monthly balance reports to the designee of each account and the student activity sponsors.
• Receives cash collections for student activities, athletics, auxiliary account, cafeteria daily revenues, and Navajo County deposits, verifies cash collections, issues receipts, prepares bank deposits, and collects and maintains bank deposit slip for recordkeeping.
• Maintains ledgers, and reconciles deposits and balances in each account to ensure both balances match on a recurrent schedule every month.
• Safeguards cash and checks at all times by strictly following cash-handling, balancing, and security procedures to prevent loss, theft, or discrepancies by using cash box and secured safe.
• Maintains electronic check registers for other District bank accounts assigned in to iVisions.
• Works closely with vendors on status of payments and accounts.
• Reports to the Business Manager on the accounting matters of the student activities, athletics, auxiliary account, cafeteria daily revenues, and Navajo County deposits, and recommends changes and improvements as needed.
• Prepares monthly reports of student activities and auxiliary operations activity and ending balances for the Governing Board.
• Cooperates with auditors and provides information to them as required.

Fixed Assets:

• Maintain records, inventory, and management procedures for District fixed assets and supplies in accordance with the Arizona Uniform System of Financial Records and District policy.
• Receives Fixed Assets Inventory from the Property Control Technician after assets are tagged and delivered to property, enters data in the District Finance Accounting System in Fixed Assets module in iVisions, and monitors and records all asset location.
• Receives Fixed Assets transfer and disposal record, and enters the data in the District Financial Accounting System in the Fixed Assets module in iVisions.
• Assist in the disposal of surplus and unused District property in compliance with the Arizona Procurement Code and District policy, and update record in iVisions.
• Performs other duties as assigned.

• Associate's degree in Purchasing, Business, or other closely related field, required.

• Three (3) years of experience in bookkeeping or accounting, and maintaining financial records, required.
• Must have a working knowledge of standard business equipment including Mac and PC’s, proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, etc.) and the Google platform.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Skill in communicating courteously and professionally, both orally and in writing while working with the employees and the general public.
• Must have proven successful employment record.

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Mental Health Benefits for employees and dependents (Calm and Modern Health)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development