Department Coordinator, Communication Design Pathways

Fashion Institute of Technology; New York (NY); On-site; USD 71,000 - 76,000; Full time

Benefits offered by this job

Health Plan

Retirement Plans

Paid Time Off

4-day Summer Workweek

Job summary

Fashion Institute of Technology is seeking a Department Coordinator to provide broad administrative support to the department, faculty, and students. The role assists the Department Chair in day-to-day operations, budget tracking, scheduling, and program coordination.

The position requires a Bachelor's degree and 3–5 years of administrative experience, with preferred exposure to academic environments and Banner/Brio systems. In-person work in New York, NY is expected.

Qualifications

• Bachelor's degree required.
• Minimum of 3-5 years of administrative experience.
• Experience in an academic setting is a plus.

Responsibilities

• Organize and maintain office records and agendas/minutes for department and advisory board meetings.
• Assist in hiring processes and related personnel activities.
• Support curriculum changes, program materials, and scheduling.
• Input faculty data and run reports in Banner/Brio/related systems.
• Coordinate student and faculty support and event planning.

Skills

Confidentiality

Organization

Communication

Teamwork

Google Workspace

MS Office

Education

Bachelor's degree

Tools

Banner

Blackboard

Brio

Finance Enterprise

Job description

Job Description:

The Department Coordinator provides a broad range of organizational and administrative support to the faculty and students of the department and its programs. The incumbent will assist the Department Chair in managing the day-to-day operations of the department and other related tasks.

Location: New York, NY Category: Staff Job Type: Full-time Posted On: Mon Aug 10 2026

Essential Functions

Administrative Support & Department Operations

• Organize, prioritize, review, and maintain office records and forms as well as attend, compose, and plan for department and advisory board meeting agendas and minutes.
• Preparation of action forms for hiring and related personnel activities.
• Assist in working with and keeping records of curriculum changes and any other relevant information.
• Process departmental information and materials.
• Provide support and coordination on program curriculum, studio, equipment and administrative matters to both faculty and staff.

Faculty & Personnel Support

• Assist in coordinating the department's tenure and promotion process, scheduling and announcing peer observations and meetings, obtaining student evaluations, preparing the ballots, reappointment and promotion forms, and circulating them for approval and submission.
• Assist faculty with preparation of forms for change of grade, change of programs, mid-term warnings, and other assistance as may be required.
• Maintain accurate records of faculty release time and contact hours.
• Input faculty load entry and maintenance in Banner.
• Administer program faculty load reports within the College's Banner system.

Student & Faculty Support

• Support students and faculty by providing direction, answering questions, providing technical guidance, coordinating orientations, organizing student equipment, supplies, etc.
• Assist students in trouble-shooting registration and other matters.
• Contact faculty and students when courses are canceled, as well as prepare the related forms for action to be taken within the College.
• Answer and appropriately handle incoming calls, greet students, and visitors.

Curriculum, Scheduling & Program Coordination

• Coordinate curriculum materials, reports and processes; and organize the program calendar and course schedules.
• Plan and execute program events.
• Update faculty, student, alumni, and industry listservs every semester.

Data, Reporting & Records

• Use Banner/ Brio to retrieve information for reports used by the department, School, or College.
• Maintain inventory of classroom, lab, and studio equipment with strong attention to detail and accuracy.

Budget & Financial Administration

• Maintain departmental budget information.
• Coordinate and execute the allocation of department funds.
• Manage purchases and payments.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Job Requirements

Minimum Qualifications

• Bachelor's degree required.
• Minimum of 3-5 years of administrative experience.

Preferred Qualifications

• 1-2 years of experience working in an academic setting.
• Working knowledge of Banner, Blackboard, Brio and Finance Enterprise.

Knowledge, Skills, & Abilities

• Ability to maintain a high degree of confidentiality and discretion.
• Strong organizational skills and experience with organizing or contributing to office procedures.
• Must be a self-starter with the ability to work both independently and in a team environment.
• Detail oriented and attentive to deadlines .
• Demonstrated experience working with Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to effectively communicate, both verbally and in writing.
• Ability to compose correspondence and prepare administrative reports.
• Effective problem evaluation/solving skills.
• Ability to make informed independent decisions.

Additional Information

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $70,522.32 - $75,576.93 per year; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $70,522.32 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at [phone] or via email at [e-mail].

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212.217.3360.

Annual Security Report

The safety and well-being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at [phone].

Physical Requirements And Work Environment

The working conditions for this position will be primarily in an office space. The physical requirement for this position will require frequent sitting, occasional standing, occasional bending, frequent walking, and occasionally lifting 20 lbs. or less.