Fiscal Technician 3

State of Washington; Olympia (WA); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Flexible schedules

Telework options

Infants at Work

Growth opportunities

Veteran-friendly

Public Service Loan Forgiveness

Job summary

Washington State Patrol is seeking a Fiscal Technician 3 to support mobilization accounting and reimbursement processes. The role involves preparing invoices, auditing payments, and coordinating with fire agencies to ensure timely submissions.

The position emphasizes independent problem-solving to identify discrepancies, perform minor corrections, and communicate issues to staff and external partners. Flexible schedules and telework options may be available to eligible employees.

Qualifications

• Experience or training in Microsoft Office applications, especially Excel.
• Equity competencies: act to learn and meet the needs of others.

Responsibilities

• Preparation of mobilization invoice vouchers from audited fire documents
• Investigating discrepancies and contacting submitting agency for corrections
• Ensuring timely forwarding of invoice vouchers to Accounts Payable
• Scanning and archiving of Professional Development & Response Section copies of invoice vouchers
• Auditing financial system payments against Professional Development & Response Section records
• Preparing monthly Mobilization financial reports
• Outreach to fire agencies to ensure timely submission of reimbursement claims
• Supporting Fire Prevention Division invoice voucher preparation activities
• Division wide clerical support as needed

Skills

Microsoft Excel

Microsoft Office

Education

High School Diploma or GED

Job description

About the Position:

The Fiscal Technician 3 (FT3) supports the mission of the agency by working to reduce citizens' vulnerability to fire, crime, terror, and natural hazards. In alignment with the Fire Prevention Division's strategic plan, the All-Risk Mobilization program is tasked with accurately tracking Mobilization expenses and providing timely reimbursement to fire agencies participating in Mobilization responses.

This position uses independent judgement and problem-solving skills to identify discrepancies in financial documents, make minor corrections without supervisor approval, and is able to articulate those issues to staff, supervisor(s), and external partners/customers.

About the Division:

The Fire Prevention Division is active in providing a variety of Fire Protection services including all risk mobilization, fire inspections on licensed care facilities, plan review of schools, data collection, analysis, hazardous materials training, and the licensing and certification of the fire sprinkler, fireworks, and cigarette industries to both public and private sectors. These sections provide planning, training, and technical assistance for firefighters and emergency responders who are mobilized for statewide emergencies such as hazardous materials, earthquakes, nuclear facilities, as well as other high-risk situations.

About the Agency:

The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

Responsibilities

• Preparation of mobilization invoice vouchers from audited fire documents
• Investigating discrepancies and contacting submitting agency for corrections
• Ensuring timely forwarding of invoice vouchers to Accounts Payable
• Scanning and archiving of Professional Development & Response Section convenience copies of invoice vouchers
• Auditing financial system payments against Professional Development & Response Section records
• Preparing monthly Mobilization financial reports
• Outreach to fire agencies to ensure timely submission of reimbursement claims
• Supporting Fire Prevention Division invoice voucher preparation activities
• Division wide clerical support as needed

Schedule (i.e., hours and days): This position may work a 5/8 or 4/10 40 hour workweek, or a 9/80 alternating day off schedule, typically from 8:00 am to 5:00 pm. Hours may be adjusted.

Required Qualifications:

• High School Diploma or GED.
• Experience and/or training in Microsoft suite of software products, particularly Excel.
• Equity Competencies
  • The ability to take action to learn and grow.
  • The ability to take action to meet the needs of others.

Why work for the Washington State Patrol?

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• Infants at Work Program based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01.
• Qualification for the Public Loan Forgiveness Program.

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.