Fiscal Technician 2

State of Washington Dept. of Agriculture; Olympia (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible work schedules

Teleworking

12 paid Holidays & Vacation

Job summary

Washington State Department of Agriculture in Olympia seeks a Fiscal Technician 2 to provide clerical support in Financial Services, accurately coding and processing vendor payments and ensuring timely processing.

The role supports agency budgeting, OFM rules, and requires a High School Diploma or GED with at least one year of fiscal or accounting experience; MS Office and Adobe skills are preferred.

Qualifications

• High School Diploma or GED or equivalent education/experience.
• One year of general fiscal or accounting experience or higher education which includes 18 quarter/12 semester hours of accounting, auditing or budgeting.
• Demonstrated proficiency with Microsoft Office applications, Adobe, and other software as installed.
• Outstanding interpersonal and communication skills and ability to work with diverse teams.

Responsibilities

• Provide Fiscal support for Financial Services staff.
• Process and distribute postal mail and manage filing per OFM/WSDA rules.
• Audit electronically saved files and reconcile vendor statements.
• Acquire vendor W-9 forms and maintain vendor files.
• Reconcile vendor statements and prepare batches for payments.
• Assist with mailroom and reception duties as needed.

Skills

Communication skills

Organizational skills

Education

High School Diploma or GED

Accounting coursework (18 quarter / 12 semester hours)

Tools

Microsoft Office

Adobe

Job description

AGRICULTURE - A Cornerstone of Washington's Economy

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Opportunity

The Financial Services Program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

Within the Financial Services Division of the Washington State Department of Agriculture, this position reports to the Accounts Payable Supervisor. This position provides clerical support to the staff in the Financial Services Division and also supports the agency mission to provide timely and accurate financial information to agency managers, staff, and other entities in accordance with Office of Financial Management and legal requirements. It is responsible for accurately coding and processing non-recurring vendor payments and processing vendor payments within 30 days of invoice date.

Important Notes

WSDA is recruiting for a full-time permanent Fiscal Technician 2 position within the Directors Office Division. This position is located in Olympia, Washington. This is a non‑represented position.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job‑related knowledge, skills, and experience. The typical starting salary for this position is: Range 38 Step A $41,820 - Step L $54,204 annually.

What to Expect

Some of the various responsibilities within this role:

Provide Fiscal support for Financial Services Staff

• Request approvals for payment from WSDA admin services and programs.


• Obtain proper expenditure accounting codes and conduct follow‑ups as needed.


• Prepare payables batches.


• Key batches or use financial toolbox.


• Mail warrants.


• Verify accuracy of information keyed.


• Acquire vendor W-9 forms and maintain agency vendor files.


• Reconcile various vendor statements to our payments periodically but especially at year‑end.


• Compile backup documents for batches and organize batches and backup documents into PDF files.


• Convert emails to PDFs, download vendor invoices, and scan hardcopy documents into electronic format.

Provide clerical support to Financial Services staff following the policies and procedures of OFM and WSDA rules, regulations, policies and procedures

• Monitor Accounts Payable shared inbox.


• Process and distribute postal mail received in Financial Services.


• Follow manual and electronic filing systems and database file rules and policies.


• Schedule in‑person and Teams meetings, trainings, interviews, etc., using an electronic calendar.


• Perform scan and toss projects for Financial Services.


• Audit electronically saved files.

Assist with mailroom and reception back up

• Receive, sort, open, endorse, date stamp, and deliver mail.


• Stamp incoming checks received in the mail and follow proper check receiving procedures with other staff.


• Provide customer service with all delivery services to track mail for staff regarding parcels received in mailroom.


• Monitor distribution of mail during pick‑up and delivery to the divisions.


• Provide coverage for agency receptionist as needed.


• Answer the telephone with multiple incoming lines and transfer calls to appropriate agency staff.


• Greet agency customers and the public.


• Refer visitors to appropriate agency staff.


• Engage visitors by asking questions to determine how best to serve their needs.


• Check in visitors with sign in sheet and visitor badges.


• Accept deliveries from FedEx, UPS, and other vendors. Notify appropriate staff about parcels received.


• Accept cash/checks from vendors for products. Provide receipts, stamps, and lists checks received on Reception Manifest for Accounts Receivable.

Commute Trip Reduction Administrator

• Act as agency Employee Transportation/Administrator as it relates to the Commute Trip Reduction Program (CTR).


• Promote CTR program and communicate information to agency staff.


• Act as the CTR lead point of contact for questions and issues for agency staff.


• Attend CTR meetings and trainings as required/needed.


• Complete required CTR reports according to the due dates.


• Communicate CTR issues to agency vehicle officer as needed.

Who should apply

• High School Diploma or GED or equivalent education/experience.


• One (1) year of general fiscal or accounting experience or higher education which includes 18 quarter, or 12 semester hours of accounting, auditing or budgeting may substitute for year for year for experience.

Preferred/Desired

• Demonstrated proficiency with Microsoft Office applications, Adobe, and other software as installed.


• Outstanding interpersonal and communication skills necessary to establish and maintain effective working relationships.


• Maintain the highest standards of personal/professional and ethical conduct and support the agency's goals for a diverse workforce.


• Demonstrated experience using Agency Financial Reporting System (AFRS).


• Responsible contributor with commitment to excellence and success.

Employee Benefits

• A healthy work/life balance, which may include flexible work schedules, and teleworking.


• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.


• 12 paid Holidays & Vacation and Leave Accruals.


• All Personal Protective Equipment (PPE) required will be provided by the agency.


• Commute Trip Reduction Program.

For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.

Equity at WSDA

The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro‑Equity Anti‑Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.

We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

Contact Us

Should you have any questions regarding this position or the online application, contact the Human Resource Office at [e-mail]. Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Veteran's Preference

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free [phone]. TTY users should first call 711 to access the Washington Relay Service.