Fiscal Team Lead – UF Emergency Medicine

University Of Florida; Gainesville (FL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

22 days paid vacation

13 days paid sick leave

Holidays

Parental leave

Health Insurance

Retirement plan

Life Insurance

Professional Development

Wellness Programs

Job summary

The University of Florida, Department of Emergency Medicine, seeks a Finance Team Lead to oversee budgeting, reporting, and transaction processing within the fiscal operations for the department.

Reporting to the Finance Manager, the role guides staff on fiscal processes, ensures policy compliance, and coordinates with UF Health affiliates to maintain accurate financial records.

Qualifications

• High school diploma or equivalent with five years of general accounts transaction experience.
• Experience with travel processing and salary distribution management.
• Ability to analyze financial information, identify discrepancies, and resolve issues.
• Experience with enterprise financial systems such as PeopleSoft, myUFL, UF GO, MyUFMarket.

Responsibilities

• Generate and review monthly expense reports and monitor variances.
• Assist with annual department budget preparation.
• Oversee account transactions and ensure compliance with policies and procedures.
• Provide guidance to faculty and staff on financial processes and documentation.

Skills

Team leadership

Analytical skills

Communication

Education

High school diploma or equivalent

Tools

PeopleSoft

myUFL

UF GO

Microsoft Office

Job description

Fiscal Team Lead – UF Emergency Medicine

Job no: 541318
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 29290100 - MD-EMERGENCY MED-AED

Classification Title:

Fiscal Assistant III

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Finance Team Lead.

Reporting to the Finance Manager, the Finance Team Lead will support departmental financial activities, including budgeting, financial reporting, and account reconciliation, while providing oversight of departmental fiscal operations and transaction processing. Additionally, this role will provide guidance to staff on fiscal processes, helping ensure compliance with university and department policies and procedures.

The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

Key Responsibilities:

Finance Duties

• Generate and review monthly expense reports, identify variances to budget and propose necessary corrections.
• Assist the Finance Manager with the annual department budget.
• Oversee ADU personnel and payment administration, including ePAF processing, maintenance of ADU and CCM tracking logs, funding distribution updates, payee communications, resident moonlighting reporting through Qualtrics, and coordination of OPS shift payments with clinical scheduling.

Fiscal Duties

• Oversee daily processing of requisitions, travel, PCard, and payables.
• Guide staff on department finance and fiscal procedures.
• Review vouchers and purchase orders for compliance with university, state, and federal regulations.
• Process and oversee travel authorizations and expense reports.
• Support account reconciliation and resolve discrepancies.
• Review transactions for accuracy, allowability, and proper documentation.
• Monitor expenditures, encumbrances, and balances to catch errors or follow-up items.
• Coordinate with faculty and university offices to obtain or verify reconciliation data.
• Oversee journal entries to ensure accurate fund allocation across chartfields.
• Identify and resolve transaction errors or missing information.
• Reconcile departmental and assigned fiscal accounts to maintain accurate records.
• Oversee Professional Development and CME funds.
• Attend meetings and training to stay current on procedures.

Contract and Commitment

• Contract invoicing, reconciliations and accruals.
• Commitment funds invoicing, payment reconciliation, and monthly reporting.

Team support

• Coach unit staff on how to initiate, route, complete, and correct fiscal transactions within university systems and established workflows.
• Provide guidance to faculty, staff, and administrators on transaction requirements, documentation standards, and procedural expectations.
• Assist with coverage for other team members during absences, peak periods, or shifting workload demands.
• Collaborate with colleagues to balance workload and maintain service standards.

Schedule: Monday-Friday, 8:00 am-5:00 pm

The City of Gainesville:

Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida’s premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination .

The hourly rate ranges between $23.94 - $25.86 and is commensurate with education and experience.

At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:

• Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
• Individual and Family Health Insurance Benefits
• State of Florida Retirement Plan Options
• State of Florida Basic Life Insurance
• Public Service Loan Forgiveness Eligible Employer
• Professional Development Opportunities
• Wellness Programs available to employees

For more details on our comprehensive benefits, visit UF Benefits .

Required Qualifications:

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• Demonstrated ability to serve in a team lead capacity and to lead through influence, facilitate problem solving, and promote a high level of customer service and accountability.
• Experience in financial, fiscal, accounting, or administrative business functions.
• Experience with travel processing and salary distribution management.
• Experience working with enterprise financial systems such as PeopleSoft, myUFL, UF GO, MyUFMarket.
• Proficiency in Microsoft Office applications.
• Demonstrated ability to analyze financial information, identify discrepancies, and resolve issues.
• Strong organizational, analytical, and problem-solving skills.
• Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills and the ability to work effectively with diverse stakeholders.
• Experience in a higher-education, academic medicine, healthcare or similarly complex environment.

Advertised: 14 Sep 2026 Eastern Daylight Time
Applications close: 11 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.