Fiscal Support Specialist

C2 Global Professional Services, LLC; San Antonio (TX); In loco; USD 42.000 - 64.000; Tempo pieno

Descrizione del lavoro

C2 GPS is seeking a Payroll & Administrative Support Specialist to assist the Fiscal Operations team with bi-weekly payroll processing, HR coordination, and contract management.

The role emphasizes accuracy, data maintenance, reporting, and providing payroll information to managers, with opportunities to contribute to cost-tracking and workforce programs.

Competenze

• Bachelor's degree in a related field preferred with 1 year of related experience.
• Associate degree with 3 years of related experience preferred.
• High school diploma with 5 years of related experience required.
• Excellent verbal and written communication skills.
• Demonstrated customer service, problem solving and critical thinking skills.
• Proficient in Office software including spreadsheets and databases.
• Basic accounting knowledge is highly preferred.

Mansioni

• Process bi-weekly payroll including time reporting and payroll data entry.
• Review timesheets for accuracy and enter payroll data.
• Review payroll reports to resolve discrepancies.
• Record changes to employee information (pay rates, transfers, resignations).
• Provide payroll information to managers and employees on tax issues.
• Coordinate Payroll and Work Experience with HR.
• Maintain employer contracts database.
• Prepare reports to track costs of customer support services.
• Maintain records for Work Experience and OJT Agreements.
• Complete monthly and ad-hoc reports.
• Perform other related duties as assigned.

Conoscenze

Communication skills

Customer service

Office software

Spreadsheet proficiency

Basic accounting

Problem solving

Attention to detail

Formazione

Bachelor's degree

Associate degree

High School Diploma

Descrizione del lavoro

Position Overview

Under supervision, this position provides financial and administrative support for the Fiscal Operations team. Primary duties are related to Payroll and the issuance of customer support services. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

• Processes bi-weekly payroll including: compilation of employee or customer time reporting and payroll data from timesheets.
• Reviews employee or customer timesheets for accuracy and completeness and enters payroll data into the payroll system.
• Reviews employee or customer payroll reports and other information to ensure accuracy and completeness and to resolve payroll discrepancies.
• Records changes to employee or customer information, including pay rate changes, transfers, and resignations.
• Provides employee or customer information to managers and employees on minor payroll matters and tax issues.
• Coordinates Payroll and Work Experience matters with Human Resources.
• Maintains and updates employer contracts database.
• Reviews contracts for compliance with applicable policies.
• Prepares reports to track customer support services costs including: Individual Training Accounts (ITAs), training and tuition, transportation and other support costs as authorized by Workforce Solutions.
• Maintains records for Work Experience and On-the-Job-Training (OJT) Agreements.
• Completes monthly and ad-hoc reports.
• Performs other related duties as assigned.

Position Overview

Under supervision, this position provides financial and administrative support for the Fiscal Operations team. Primary duties are related to Payroll and the issuance of customer support services. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

• Processes bi-weekly payroll including: compilation of employee or customer time reporting and payroll data from timesheets.
• Reviews employee or customer timesheets for accuracy and completeness and enters payroll data into the payroll system.
• Reviews employee or customer payroll reports and other information to ensure accuracy and completeness and to resolve payroll discrepancies.
• Records changes to employee or customer information, including pay rate changes, transfers, and resignations.
• Provides employee or customer information to managers and employees on minor payroll matters and tax issues.
• Coordinates Payroll and Work Experience matters with Human Resources.
• Maintains and updates employer contracts database.
• Reviews contracts for compliance with applicable policies.
• Prepares reports to track customer support services costs including: Individual Training Accounts (ITAs), training and tuition, transportation and other support costs as authorized by Workforce Solutions.
• Maintains records for Work Experience and On-the-Job-Training (OJT) Agreements.
• Completes monthly and ad-hoc reports.
• Performs other related duties as assigned.

Essential Duties And Responsibilities

• Processes bi-weekly payroll including: compilation of employee or customer time reporting and payroll data from timesheets.
• Reviews employee or customer timesheets for accuracy and completeness and enters payroll data into the payroll system.
• Reviews employee or customer payroll reports and other information to ensure accuracy and completeness and to resolve payroll discrepancies.
• Records changes to employee or customer information, including pay rate changes, transfers, and resignations.
• Provides employee or customer information to managers and employees on minor payroll matters and tax issues.
• Coordinates Payroll and Work Experience matters with Human Resources.
• Maintains and updates employer contracts database.
• Reviews contracts for compliance with applicable policies.
• Prepares reports to track customer support services costs including: Individual Training Accounts (ITAs), training and tuition, transportation and other support costs as authorized by Workforce Solutions.
• Maintains records for Work Experience and On-the-Job-Training (OJT) Agreements.
• Completes monthly and ad-hoc reports.
• Performs other related duties as assigned.

Education/Experience

• Bachelor Degree from an accredited college or university in a related field preferred, and 1 years work related experience, preferably in a workforce development environment, or
• Associate Degree from an accredited college and 3 years work related experience, preferably in a workforce development environment, or
• High School Diploma or equivalent required and 5 years work related experience, preferably in a workforce development environment.
• Excellent verbal and written communication skills.
• Demonstrated customer service skills, problem solving and critical thinking skills.
• Demonstrated computer skills, with experience using Office software including spreadsheet software and related database programs.
• Basic accounting knowledge is highly preferred.
• Working knowledge of office machinery and automation, including any applicable software packages.
• Ability to develop and maintain effective working relationships with management, coworkers, Board staff, and the general public.
• May be required to utilize a personal automobile in traveling from site to site while performing duties and responsibilities, requiring a current valid driver’s license and current automobile liability insurance.
• Must be organized and detail oriented.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands for finger coordination, reach with arms and hands, pulling standard file cabinet and vertical file drawers, lift/carry 10 pounds of paper, drive a vehicle, stoop, kneel, talk and hear. Occasional travel required.

C2 GPS is an EO employer – M/F/Vets/Disabled

At C2 GPS, our core business is the management and operation of federal, state, and locally funded workforce systems and workforce development programs. We manage and operate 35 integrated America's Job Centers staffed by more than 700 workforce development professionals. Our combined operations provide services to 19 counties in Texas and Florida on behalf of our 6 Workforce Investment Board partners. In total, we provide labor exchange services to more than 85,000 job seekers and 22,000 employers annually.