Fiscal Specialist IV

King County; Seattle (WA); On-site; USD 70,000 - 100,000; Full time

Job summary

King County’s DAJD seeks a Fiscal Specialist IV to oversee resident funding accounting and accounts payable for the Seattle and Kent detention facilities. The role requires an associate degree in accounting and at least four years of relevant experience, with a bachelor’s degree preferred.

You will process high-volume AP transactions in Oracle EBS, manage resident account records, and support internal controls and process improvements.

Qualifications

• Associate degree in accounting or related field; four years of accounting/financial operations experience.
• Strong ability to review financial data for accuracy, investigate discrepancies, and reconcile accounts.
• Ability to apply internal controls to ensure accurate, compliant financial processes.
• Exceptional attention to detail and strong organizational skills; ability to manage multiple tasks.
• Advanced proficiency in Excel and MS Office; familiarity with other systems.
• Ability to work with multiple financial and operational systems (Oracle EBS, Roster/JMS, Keefe).
• Excellent written and verbal communication; collaborative with internal/external customers.
• Customer-service mindset and proactive problem-solving approach.
• Willingness to learn, take initiative, and work both independently and in a team.

Responsibilities

• Independently administer, reconcile, and maintain resident financial activity records (trust, bonds, charges, releases, transfers, DSHS charges).
• Process and review high-volume AP payments, invoices, requisitions in Oracle EBS, ensuring accuracy and approvals.
• Maintain audit-ready records, manage AP mailbox, and resolve payment issues; support internal controls.

Skills

Analytical skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

Associate degree in accounting

Bachelor's degree in accounting

Tools

Oracle EBS

Jail Management System

Roster Management System

Keefe

Microsoft Excel

Job description

ABOUT THE DEPARTMENT

The Department of Adult and Juvenile Detention (DAJD) is an Executive branch department with five divisions and approximately 940 budgeted employees supporting two adult detention facilities, a juvenile detention facility, various community supervision programs, and administrative services. The two adult secure detention divisions are the Seattle Division, which operates the King County Correctional Facility (KCCF), and the Kent Division, which operates secure detention at the Maleng Regional Justice Center (MRJC). The Juvenile Division operates secure detention facility at the Clark Children and Family Justice Center (CCFJC) in Seattle. As of July 2026, the adult jails combined housed more than 1,350 adult residents, the CCFJC housed more than 30 juvenile residents and supervised 37 juvenile clients in the community, and the Community Corrections Division had approximately 640 individuals supervised under electronic home monitoring and day reporting programs.

DAJD MISSION:

We provide in-custody and community-based services that are data informed, advance safety, lead system change, and promote equitable outcomes for the people we serve.

DAJD VISION:

We lead the Nation in providing exemplary services that transform lives.

DAJD PRIORITIES

• Ensure safety and security of staff and residents.
• Recruit, develop, support, and retain staff.
• Promote opportunities to humanize the people in our facilities and programs.
• Strengthen community connections.
• Manage operational risks.

To learn more about DAJD, please visit our website at: https://kingcounty.gov/en/dept/dajd

The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.

Resident Accounting (50%)

• Independently administer, reconcile, and maintain accurate financial records of daily jail resident financial activity, including trust deposits, bail and bond transactions, resident charges and rewards, resident releases, transfers, and DSHS charges.
• Research and resolve accounting discrepancies by reviewing resident financial records, system data, and supporting documentation, and verifying appropriate corrections.
• Review, audit, and approve daily cash drawer reconciliations prepared by cashiering staff; evaluate separation of duties; and direct corrective actions to support audit readiness.
• Interpret and apply financial policies and procedures when resolving issues with residents, courts, families, bail agencies, banks, and other stakeholders.
• Provide technical training and guidance to cashiering staff on the Resident Funds Financial System, procedures, cash drawer reconciliations, and error resolution.

Accounts Payable (50%)

• Independently process and review high-volume, time-sensitive p-card payments, invoices, requisitions, and related financial transactions in Oracle EBS, ensuring accuracy, proper approvals, and compliance with County and departmental policies.
• Research and resolve payment and billing discrepancies by reviewing financial records and reconciling payments, system data, and supporting documentation; verifying appropriate corrections.
• Maintain audit-ready accounts payable records and documentation and ensure payment workflows are complete, accurate, and timely.
• Manage and prioritize the DAJD AP mailbox, identifying time-sensitive or specialized requests and determining appropriate follow-up.
• Interpret and apply financial policies and procedures when responding to vendor and customer inquiries and resolving payment issues.
• Provide technical support to and collaborate with team members on process improvements, internal controls, and operational issues.

Other Duties

• Provide independent backup support for the Accounting Section team members, assume responsibility for assigned work during staff absences or periods of increased workload, and perform other financial and accounting duties necessary to maintain continuity of department operations.
• Collaborate with team members to improve workflows, strengthen internal controls, and address operational challenges.
• Build effective working relationships with internal and external customers and team members. Exercise sound judgment in communications and customer service.

• Associate degree in accounting or a related field, plus four (4) years of experience in accounting, accounts payable, and/or financial operations. An equivalent combination of education and experience similar to the job duties will be considered.
• Strong skills in reviewing financial data for accuracy, investigating discrepancies, and reconciling accounts.
• Demonstrated ability to apply internal control concepts to ensure accurate, compliant financial processes.
• Exceptional attention to detail, strong organizational skills, and ability to manage multiple tasks during the workday.
• Advanced level of proficiency in Microsoft Excel and working knowledge of other MS Office applications (Outlook, Word, SharePoint).
• Ability to work confidently with multiple financial and operational systems (e.g., Oracle EBS, Roster Management System, Jail Management System, Keefe) and database programs to complete daily work.
• Effective written and verbal communication skills and ability to work collaboratively with diverse internal and external customers.
• Demonstrated customer service focus and ability to resolve issues professionally and independently.
• Initiative and commitment to learning, problem-solving, and process improvement.
• Ability to work both independently and as part of a team.

Desirable Qualifications:

• Bachelor's degree in accounting, business administration, or a related field.
• Five years of experience in complex accounting or finance functions, preferably within criminal justice or corrections.
• Strong analytical skills and problem-solving skills.
• Advanced experience with Oracle EBS and financial reporting tools.
• Experience processing high volumes of p-card transactions, expense reports, purchase requisitions, and reconciling purchase orders.

UNION MEMBERSHIP

This is not represented by a collective bargaining agreement.

WORK SCHEDULE

This position works a 40-hour work week and is overtime eligible (provisions of the Fair Labor Standards Act). Standard work hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Schedule assignments are subject to staffing needs. Candidates must be available to work adjusted schedules on occasion, which may include evenings and weekends.

WORK LOCATION: The Fiscal Specialist IV positions require full-time, onsite work at the following locations:

• King County Correctional Facility (KCCF) , 500 5th Avenue, Seattle, WA 98104
• Maleng Regional Justice Center (MRJC), 620 W. James Street, Kent, WA 98032

SPECIAL REQUIREMENTS

It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, and other tests as deemed necessary.

ADDITIONAL REQUIREMENTS

Candidates for this position may be required to complete skills testing.

DEPARTMENT CONTACT

Questions regarding this announcement or position may be directed to: Jaclyn Smith, DAJD Sr. Human Resources Analyst; at Phone Number: 206-263-3379 or via email [e-mail]

Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

King County's Vision, Mission, and ACTIVATE Values unite us. King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EOO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.