Fiscal Specialist IV

King County, WA; Seattle (WA); On-site; USD 75,000 - 105,000; Full time

Job summary

King County's Department of Adult and Juvenile Detention seeks two Fiscal Specialist IVs to support resident accounting and accounts payable operations at Seattle or Kent facilities. You will reconcile resident funds, audit cash handling, and manage vendor invoices, reimbursements, and p-card transactions.

Reporting to the Business and Finance Officer IV, you will ensure audit readiness, apply financial policies, and collaborate with cashiering staff and stakeholders to maintain accurate records

Qualifications

• Associate degree in accounting or related field and 4+ years of accounting/financial operations experience.
• Experience reviewing financial data for accuracy and reconciling accounts.
• Ability to apply internal controls for compliant financial processes.

Responsibilities

• Resident Accounting: reconcile and maintain daily jail resident financial activity records and cash dealings.
• Accounts Payable: process high-volume p-card payments, invoices, and related transactions in Oracle EBS with proper approvals.
• Maintain audit-ready AP records and ensure timely payment workflows.
• Manage DAJD AP mailbox and respond to time-sensitive inquiries and issues.
• Support process improvements, internal controls, and collaboration with team members.

Skills

Attention to detail

Organizational skills

Multitasking

Analytical skills

Communication

Education

Associate degree in accounting or related field

Equivalent combination of education and experience

Tools

Oracle EBS

Job description

Summary

The Department of Adult and Juvenile Detention (DAJD) is seeking two (2) motivated, detail-oriented Fiscal Specialist IVs to join our Finance team within the Administrative Services Division. Reporting to the Business and Finance Officer IV, these roles support DAJD’s onsite jail resident accounting and accounts payable (AP) operations at either the King County Correctional Facility (Seattle) or the Maleng Regional Justice Center (Kent). In this dual-focus role, you will process and reconcile jail residents’ funds, review and audit cashiering functions, and manage a variety of essential AP functions such as processing of vendor invoices, employee reimbursements, and p-card transactions. These positions play a vital part in maintaining strong internal controls for DAJD and ensuring audit readiness across the department. If you thrive in a collaborative environment, bring exceptional accuracy to your work, and take pride in delivering excellent customer service, we would be thrilled to welcome you to our team.

About The Department

The Department of Adult and Juvenile Detention (DAJD) is an Executive branch department with five divisions and approximately 940 budgeted employees supporting two adult detention facilities, a juvenile detention facility, various community supervision programs, and administrative services. The two adult secure detention divisions are the Seattle Division, which operates the King County Correctional Facility (KCCF), and the Kent Division, which operates secure detention at the Maleng Regional Justice Center (MRJC). The Juvenile Division operates secure detention facility at the Clark Children and Family Justice Center (CCFJC) in Seattle. As of July 2026, the adult jails combined housed more than 1,350 adult residents, the CCFJC housed more than 30 juvenile residents and supervised 37 juvenile clients in the community, and the Community Corrections Division had approximately 640 individuals supervised under electronic home monitoring and day reporting programs.

DAJD MISSION

We provide in-custody and community-based services that are data informed, advance safety, lead system change, and promote equitable outcomes for the people we serve.

DAJD VISION

We lead the Nation in providing exemplary services that transform lives.

DAJD PRIORITIES

• Ensure safety and security of staff and residents.
• Recruit, develop, support, and retain staff.
• Promote opportunities to humanize the people in our facilities and programs.
• Strengthen community connections.
• Manage operational risks.

Job Duties

The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.

Resident Accounting (50%)

• Independently administer, reconcile, and maintain accurate financial records of daily jail resident financial activity, including trust deposits, bail and bond transactions, resident charges and rewards, resident releases, transfers, and DSHS charges.
• Research and resolve accounting discrepancies by reviewing resident financial records, system data, and supporting documentation, and verifying appropriate corrections.
• Review, audit, and approve daily cash drawer reconciliations prepared by cashiering staff; evaluate separation of duties; and direct corrective actions to support audit readiness.
• Interpret and apply financial policies and procedures when resolving issues with residents, courts, families, bail agencies, banks, and other stakeholders.
• Provide technical training and guidance to cashiering staff on the Resident Funds Financial System, procedures, cash drawer reconciliations, and error resolution.

Accounts Payable (50%)

• Independently process and review high-volume, time-sensitive p-card payments, invoices, requisitions, and related financial transactions in Oracle EBS, ensuring accuracy, proper approvals, and compliance with County and departmental policies.
• Research and resolve payment and billing discrepancies by reviewing financial records and reconciling payments, system data, and supporting documentation; verifying appropriate corrections.
• Maintain audit-ready accounts payable records and documentation and ensure payment workflows are complete, accurate, and timely.
• Manage and prioritize the DAJD AP mailbox, identifying time-sensitive or specialized requests and determining appropriate follow-up.
• Interpret and apply financial policies and procedures when responding to vendor and customer inquiries and resolving payment issues.
• Provide technical support to and collaborate with team members on process improvements, internal controls, and operational issues.

Other Duties

• Provide independent backup support for the Accounting Section team members, assume responsibility for assigned work during staff absences or periods of increased workload, and perform other financial and accounting duties necessary to maintain continuity of department operations.
• Collaborate with team members to improve workflows, strengthen internal controls, and address operational challenges.
• Build effective working relationships with internal and external customers and team members. Exercise sound judgment in communications and customer service.

Experience, Qualifications, Knowledge, Skills

• Associate degree in accounting or a related field, plus four (4) years of experience in accounting, accounts payable, and/or financial operations. An equivalent combination of education and experience similar to the job duties will be considered.
• Strong skills in reviewing financial data for accuracy, investigating discrepancies, and reconciling accounts.
• Demonstrated ability to apply internal control concepts to ensure accurate, compliant financial processes.
• Exceptional attention to detail, strong organizational skills, and ability to manage multiple tasks during the workday.